Executive Assistant Administrative

ANNE DOHERTY

Lyndhurst, NJ ***** 551-***-**** *************@*****.***

PROFESSIONAL SUMMARY

Executive Assistant with 28 years providing administrative support for executive-level staff, including coordinating complex travel arrangements and schedules. Accustomed to supporting global executive team involved in hotel, realty, and construction. SKILLS

• 60 WPM typing speed

• Strong Interpersonal Skills

• Administrative support

• Expense reporting

• Strong written and verbal communications

• Filing and data archiving

• MS Office (Outlook, Word, Excel, PowerPoint)

• Travel coordination/accommodations logistics

• Conference planning

• Schedule/Time Management

• Advanced Clerical Knowledge

• Heavy calendar coordination

WORK HISTORY

Operations Specialist, 10/2021 to Present

Henry Schein Dental – Moonachie, NJ

• Assist three Regional Operations Mangers with submitting all 2579 FDA Forms to the FDA, State and Henry Schein customers for x-rays installed by the New York, New Jersey, and Long Island centers.

• Monitor regulatory in-boxes for 2579 forms emailed in by installers.

• Review and cross reference information on 2579 forms in the company’s database to ensure x-ray equipment is accurate and matches up with sales order.

• Upload 2579 forms to Henry Schein’s regulatory database for the New York, New Jersey, and Long Island.

• Keep all digital and physical 2579 files in order and up to date.

• Assist with monthly inventory cycle counts.

• Assist with Bi-Yearly inventory counts in the New Jersey warehouse and two off-site warehouses.

• Follow up on rental equipment with customers.

• Follow up and assist with items returned to inventory with the Inventory Coordinator.

• Order all office supplies for the New Jersey Center.

• Code and process invoices for the New York, New Jersey, and Long Island Centers.

• Assist two Sales Equipment Specialists with scheduling dental equipment installations. Executive Assistant to President, 01/2013 to 07/2020 Tishman Hotel & Realty – New York, NY

• Managed calendar for president's busy ever-changing schedule.

• Managed and updated hotel operations meetings for company at multiple locations.

• Prepared meeting agendas and briefing papers for members executive team.

• Coordinated domestic and international travel, including booking airfare, hotel, and ground transportation.

• Managed travel itineraries for multiple executives.

• Organized meetings and conferences, including conference calls including coordination of catering.

• Produced accurate office files, updated spreadsheets, and presentations to support executives.

• Accurately and quickly processed subscription, organization members, and other various invoices.

• Prepared expense reports for President and other executives.

• Kept physical files and digitized records organized for easy updating and retrieval.

• Processed, submitted, and tracked all medical benefit claims for president and family members.

• Handled personal work for president that involving family travel, scheduling doctor appointments and other various assignment that would arise.

• Prepared documents, reports, and presentations for meetings.

• Organized in-house and outside events that included holiday parties, JDRF events, and REBNY functions.

• Maintain an office setup that optimizes workflow. Administrative Assistant to Senior Vice President of Corporate Communications, 05/1996 to 12/2002 Tishman Construction Corporation – New York, NY

• Scheduled appointments and managed calendar.

• Worked alongside SVP of Corporate Communications coordinating corporate events such as holiday parties, topping out and groundbreaking ceremonies.

• Prepared all marketing materials for corporate hospitality conferences, career shows, and press events.

• Prepared packages for shipment, pickup, and courier services for all corporate events.

• Processed invoices and expenses using Excel to facilitate on-time payment.

• Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff, and greeting visitors.

• Executed record filing system to improve document organization and management.

• Performed research to collect media data.

• Prepared mass mailings.

• Created corporate ads for advertising for industry dinner journals under supervision of SVP of Corporate Communications.

• Organized all press materials

• Helped in process selection of promotional merchandise for corporate events.

• Involved in keeping and creating new relationships with vendors.

• Maintained budget, ordering and inventory for promotional merchandise. Secretary, 08/1994 to 05/1996

Tishman Urban Development – New York, NY

• Provided clerical support to multiple Project Directors by copying, faxing, and filing documents.

• Answered incoming calls, processed requests, and relayed messages to appropriate personnel.

• Handled daily scheduling tasks and provided administrative support for department.

• Prepared and processed expenses reports.

• Assembled monthly reports for various projects distributed at meetings.

• Prepared bid packages to be sent to prospective contractors for upcoming projects.

• Drafted agendas for weekly and monthly meetings.

• Maintained project files.

• Back-up support to Executive Assistant to President. EDUCATION

High School Diploma: 06/1989

St. Agnes Academic High School - College Point, NY Certificate in Secretarial Studies, 12/1992

The Wood Tobe-Coburn School - New York, NY

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