Executive Assistant Data Entry

CAROL COSTA

* ******* ******

Peekskill, NY *****

914-***-**** (C)

adx6w4@r.postjobfree.com

Summary of Qualifications: Diversified experience as administrative and project management assistant. Competent creation of business documents, maintenance of filing systems, securing insurance certificates and municipal permits, coordination of corporate events and inter-company scheduling. Proficient in Microsoft Office. Able to work independently as well as cooperatively within a team. Additional experience as Certified Nurse Aide

PROFESSIONAL EXPERIENCE:

NYP Hudson Valley Hospital 2018-2023 Unit Secretary/ Through Put coordinator

Prepare charts for inpatient services, coordinate internal and external transfers, update patients charts with medical information Communicate clearly and effectively with doctors, nurses and patients families. Answer phones for unit and convey messages to appropriate staff. Able to navigate EMR using EPIC. Call ancillary departments to facilitate tests for patients, Understanding of basic medical, legal, HIPPA, OSHA and Joint Commission principles. Coordinate beds / rooms for patients in the Emergency Room and transfer patients once they were downgraded.

Field Home Holy Comforter 2009- 2018 Unit Secretary/ Medical Records

Coordinate doctor appointments with transportation, Verify insurance, Maintain the daily assignments and Patient medical history, keep the filing updated at all times, Communicate with the DON as well as the nursing staff for all concerns the residence and their families have. Ensure that all calls are answered and returned in a timely fashion. Coordinate medical needs with Mobilex (X-rays, EKGs) Order supplies for each unit, maintain logs of all orders.

Field Home Holy Comforter 2009-Present CNA

Assist the client with personal care activities including: bathing, skin care, hair care, nail care, dressing and undressing, feeding, oral hygiene, shaving, grooming and bedtime care. Assist the client to the bathroom or in use of urinal or bedpan. Keep incontinent clients clean and dry. Assist the client with personal communication skills, as needed. Report all client and employee incidents/accidents to supervisor immediately; Assist the client with exercise, ambulation and transfer activities. Be aware of proper body mechanics. Ensure maintenance of a clean, safe, comfortable and healthy environment for the client.

Summit Construction Services Group Inc. 2005-2008 Executive Assistant

Responsible for all office supplies; faxes, photocopies, typing & proofreading of wide range of business documents, creation & maintenance of expense & travel reports, filing system, and planning / coordination of departmental meetings and large company events. Scheduled and coordinated meetings; scheduled and dispatched field technicians. Coordinate and maintain the mechanical drawings.

Open Door Family Medical Center 2004-2005 Executive Assistant

Responsible for operational and technical duties including data entry, filing, processing mail, database maintenance and phones. Conducted purchasing activities including vendor, contract, bid, inventory and supply management. Assisted with event planning. Maintained administrative policy and procedure manuals and forms on network.

Wyeth-Ayerst Pharmaceuticals 1999-2003 Executive Assistant

Reported to construction manager for a major pharmaceutical expansion requiring support for

Wyeth and the entire project team. Routinely transmitted verbal and written communication between Wyeth Corporate VIP’s & field construction personnel. Prepared monthly reports for corporate presentations, prepared spreadsheets of daily workforce reports, punch list items, and scope changes, allowing engineers to monitor project progress & costs. Prepared progress poster boards to highlight the percentage of completion for the plant-engineering director. Tracked associated benefits (i.e. vacation time, expenses, supplies) for management personnel.

OTHER EXPERIENCES:

Customer Relations: Corstar Communications/ Macy’s: cashier during Christmas Holidays/ Taylor Menu’s: waitress at private parties/ Medical Assistant in Cardiology Office/ CNA/ HHA in private residences

Education:

Christ The King High school, Graduated

Westchester Community College worked toward an Associates Degree, Certified CNA

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