SEIRE E. RUTKOWSKI

SUMMARY OF QUALIFICATIONS

30+ years administrative assistance experience

Strong planning and client relations skills

Well versed in office administration and administrative support including light bookkeeping, time entry, data entry, scheduling and coordinating calendars and meetings, travel arrangements and special events.

WORK HISTORY

Wilson Development Services, Inc., Cologne, Minnesota 1/23 – current

Administrative Assistant

Interacted professionally with business executives, managers

Drafted and generated local and national e-mail and written correspondence

Worked effectively with persons of diverse backgrounds, age and ability levels

Henning Professional Services, Inc., Chaska, Minnesota 1/19 – 12/31/22

Administrative Assistant

Interacted professionally with business executives, managers

Drafted and generated local and national e-mail and written correspondence

Facilitated and participated in collaborative and quality improvement initiatives

Worked effectively with persons of diverse backgrounds, age and ability levels

Westonka School District #277, Minnetrista, Minnesota 10/18 – Current

Facilities Administrative Assistant

Monthly invoicing, create purchase orders according to fiscal year, match invoices to purchase orders, mark purchase orders complete or partial

Collect custodian time cards and replace blank ones at all buildings, code appropriate budget codes, total hours and sign

Approve custodian time off

Process mileage and compensation sheets

Add, monitor and print maintenance direct work orders, print preventative maintenance direct work orders for quarterly maintenance, close completed work orders

Schedule and conduct monthly safety meetings with custodians

Enter monthly utilities into B3 Benchmarking system and track trends

Participate in interviewing prospective custodians

Interact professionally with business executives, managers, vendors and various other school district employees

Order supplies

Monitor licenses and schedule training when needed

Maintain files

Work effectively with persons of diverse backgrounds, age and ability levels

Anderson, Helgen, Davis & Cefalu, PA, Minneapolis, Minnesota 4/17 – 8/17

Legal Administrative Assistant

Interacted professionally with business executives, managers, attorneys

Supported Shareholder, Associate and one Paralegal in Commercial Real Estate and Employee Benefits

Generated PowerPoint presentations for seminars

Scheduled and coordinated calendars, meetings, travel arrangements and special

Drafted and generated local and national e-mail and written correspondence

Monthly invoicing

Messerli & Kramer P.A., Minneapolis, Minnesota 11/14 – 10/16

Legal Administrative Assistant

Interacted professionally with business executives, managers, attorneys

Supported Shareholder, Associate and two Paralegals in Business/Real Estate Practice Group

Assisted with organization of companies, corporate entities, and corporate record book

Post-closing document coordination consisting of communication with all parties in completing post-closing duties including preparation of hard-copy transcripts and compact discs per the instructions from clients and attorneys, track and monitor title work and recorded documents, deliver transcript packages via hand delivery, overnight or USPS, delivery of title policy and recordable items, organization of file for archival, monthly invoicing

Scheduled and coordinated calendars, meetings

Drafted and generated local and national e-mail and written correspondence

Facilitated and participated in collaborative and quality improvement initiatives

Worked effectively with persons of diverse backgrounds, ages and ability levels

Kaplan, Strangis and Kaplan, P.A., Minneapolis, Minnesota 2/13 – 11/14

Legal, Administrative Assistant

Interacted professionally with business executives, managers, attorneys

Supported two Shareholders and one Paralegal in Commercial Real Estate

Scheduled and coordinated calendars, meetings, travel arrangements and special events for Executives, Boards of Directors and Project Teams

Drafted and generated local and national e-mail and written correspondence monthly invoicing

Winthrop & Weinstine, P.A., Minneapolis, Minnesota 5/99 – 2/13

Legal Administrative Assistant

Interacted professionally with business executives, managers, attorneys, state, city, county and federal government officials, financial analysts, builders and architects, real estate developers

Supported two Shareholders and one Paralegal

Assisted with organization of companies, corporate entities, and corporate record book

Post-closing document coordination consisting of communication with all parties in completing post-closing duties including preparation of hard-copy transcripts and compact discs per the instructions from clients and attorneys, track and monitor title work and recorded documents, deliver transcript packages via hand delivery, overnight or USPS, delivery of title policy and recordable items, organization of file for archival, monthly invoicing

Scheduled and coordinated calendars, meetings, travel arrangements and special events for Executives, Boards of Directors and Project Teams

Drafted and generated local and national e-mail and written correspondence

Coral Group, Inc., Minneapolis, Minnesota 3/98 – 5/99

Administrative Assistant

Interacted professionally with business executives and management consultants

Supported Principal and CFO

Scheduled and coordinated calendars, meetings, travel arrangements and special events for Executives, Boards of Directors and Project Teams

Drafted and generated local and national e-mail and written correspondence

Generated spreadsheets for reports and representations

Worked effectively with persons of diverse backgrounds, ages and ability levels

Prepared presentations to groups of up to 150

McQuay Manufacturing, Plymouth, Minnesota 5/95 – 3/98

Legal Administrative Assistant

Interacted professionally with business executives, managers and attorneys

Supported two in-house attorneys and one paralegal

Scheduled and coordinated calendars, meetings, travel arrangements and special events

Drafted and generated local and national e-mail and written correspondence

Environmental Technologies, Inc., Minneapolis, Minnesota 11/90 – 5/95

Office Manager

Interacted professionally with business executives, managers, attorneys, financial analysts, management consultants

Developed and implemented marketing plans and strategies

Drafted and generated local and national e-mail and written correspondence

Developed and implemented computerized form system

Generated spreadsheets for reports and representations

Assumed responsibility for the telecommunications and computer network, computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Assisted with the development and management of annual budgets

Facilitated and participated in collaborative and quality improvement initiatives

Worked effectively with persons of diverse backgrounds, ages and ability levels

TECHNICAL EXPERTISE

Microsoft Word, Microsoft Outlook, Excel, PowerPoint, Time Entry (Elite), DropBox, ShareFile,

B3 Benchmarking, SchoolDude, Google Docs, ShareSite

References:

Dan Wilson, President, Wilson Development Services, Relocation and Right of Way Specialist

612-***-**** cell)

Charlie Peterson, Henning Development Services, Right of Way Specialist 612-***-**** cell)

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