Data Entry Administrative Assistant

**** ** ******* ***** ******* High School Miami, FL

Executive Assistant

Assistant to the school Principal and in charge of the office management.

Human Resources liaison; prepares new employee hire process.

Provides insurance information to new employees upon hire and during yearly open enrollment.

Keep employee files up to date with licensing and documents.

Processes and approves employee hours in the timekeeping system on a bi-weekly basis for payroll.

Maintains school property inventory up to date.

Uploads required school data to the District Office of Charter Schools for compliance.

Keeps petty cash and reconciles account for school expenses.

Requests all school supplies and equipment through authorized vendors.

Submits all school check requests and approved invoices to the finance department for processing.

Processes expense reports accurately for Principal on a bi-weekly basis.

Processes personnel and student transportation surveys when due for district and state compliance.

Staff event and luncheon coordinator.

Coordinates evening shift coverage with part-time teachers.

Provides enrollment information to future students and parents.

Receives visitors and provides tours of the school.

1991 to 2009 Catholic Hospice, Inc. Miami Lakes, FL

Administrative Assistant

Assistant to the VP of Performance Improvement and Corporate Compliance, and also supported other department VP’s, Medical Director and CEO of the Company.

Assisted the QA/PI Director in the data entry processing of the Infection Control and Risk Management reports and preparing educational material for new hires, as well as generating staff certificates.

Conducted Patient/Family Satisfaction Surveys and acted as liaison between the patient/family and team manager when concerns were raised.

Received and handled family and public inquiries including complaint processing.

In charge of maintaining the policies and procedures, ensuring records were up to date for the company manuals and electronic files.

Assisted the VP of Performance Improvement with chart audits and generating patient study reports.

Prepared for meetings, including notices, agendas, information packages, as well as the recording of the minutes.

Prepared monthly expense reports for the CEO and VP’s, made reservations and travel arrangements for conferences outside the office.

Trained and supervised volunteers for department tasks.

When necessary supported the admissions department in the Admission Coordinator role and served as translator for the Spanish speaking patient/families.

Supervised and trained new Admission Coordinator staff for the Admissions department.

Worked independently in all tasks assigned.

1989-1991

Intake Coordinator

Responsible for taking all the telephone inquiries regarding information about the services and coordinating the nurse’s scheduling for evaluation of the prospect patients.

Maintained a system for tracking referrals and entered patient information of referrals and new admissions in the computer.

Verified patient's insurance.

1985-1987 The Women’s Center, North Shore Medical Hospital, Miami, FL

Administrative Secretary

Duties included development of a medical library, scheduling of inservices and assisting the department director in all administrative tasks.

1983-1985 Cancer Center, North Shore Medical Hospital, Miami, FL

Receptionist

Answered telephones and coordinated appointments.

Skills

Experience and proficiency with Data Entry, Microsoft Windows, Outlook, Excel, Access, Word, Power Point, and Internet Research Skills. Use of Dictaphone. Bilingual English and Spanish. Work independently and very organized.

Education

High School Diploma, 1 year of Business at Miami Dade College, Medical Transcription at Miami Lakes Technical Education School.

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