Document Controller

Noriel Celestino P. Natividad

With Qatar Driving License / Mobile No. +974-******** / Email: ************@*****.*** 1 P a g e

Nationality:

Filipino

Career Profile:

A Bachelor of Science in Customs Administration (B.S.C.A.), graduated in one of the finest universities in the Philippines.

In the past years have gained solid experience in various fields involving Import/Export, Purchasing, Sales, Accounts, Office Administration and Document Management. An individual that possesses self-initiative, motivation, organize and extensive exposure in a fast paced working environment. Seeks further advance and challenging responsibility, with an opportunity for growth and career development.

Date of Birth

May 17, 1966

Languages:

English

Filipino / Tagalog

Academic Qualifications:

BACHELOR OF SCIENCE IN CUSTOMS ADMINISTRATION (B.S.C.A.) Courses / Seminars / Trainings / Workshops

Office Management Training – Qatar Career Development, Doha Qatar

Time Management – ASTAD Project Management, Doha Qatar

First Aid & Basic Life Support Training – Hamad International Training Centre, Doha Qatar

Fire Warden – ENERTECH, Doha Qatar

Fire Warden – Qatar Foundation, Doha, Qatar

Anti-Fraud – ASTAD Project Management, Doha, Qatar

Accelerator in Customer Service

Inchcape Shipping Services, Doha, State of Qatar

Anti Money Laundering

Al Fardan Exchange, Dubai, U.A.E.

Seminar on Office Procedures

I/ACT – Manila, Philippines

Group Managers Course

Waters Institute of Marketing and Entrepreneurship, Manila, Philippines

Basic Distributors Course

Waters Institute of Marketing and Entrepreneurship, Manila, Philippines

Effective Purchasing Management

Pacific Management Forum – Manila, Philippines

Management Development Program

Guthrie Jensen Consultants Inc., Manila, Philippines

Productivity Improvement Seminar

Productivity Development Center of the Philippines, Manila, Philippines

Automatic Liquidation of Warehousing Entries

Bureau of Customs, Department of Finance, Manila, Philippines Work History:

2021 – 2023 Project Based – Completed

(No New Project)

Document Controller

2018 – 2020 Project Based – Completed

(No New Project)

Senior Document Controller

Al Jaber Engineering - JEC (Doha, State of Qatar)

Responsible in processing and ensures that all submittals (internal- external) are complete in form & substance.

Responsible for the timely proper distribution of data/documents to concern tem members & related departments.

Maintains & updates various register logs for the teams’ use and monitoring.

Uploads all outgoing & incoming documents in the JEC’s Electronic Data Management Systems

Responsible for the E-filing documentation & custodian of the hard copies in a properly marked box files.

AKTOR Qatar (Doha, State of Qatar)

Supervise and regulate the storage, security and uploading of documents the use of Electronic Data Management Systems (ACONEX and Primavera Contract Management – Expedition). Project related information is appropriately stored and ease of retrieval is optimized.

Document fulfils a useful purpose through appropriate distribution & personnel have appropriate access to information.

Information is up-to-date. Maintains specifically assigned project database/s. Noriel Celestino P. Natividad

With Qatar Driving License / Mobile No. +974-******** / Email: ************@*****.*** 2 P a g e

2017 – 2018

Document Controller – Logistics Operation

Department

2016 – 2017 (Company Closed Down end

of 2017)

Senior Document Controller – Procurement

Department

April 2011 – March 2016

Admin. Asst. 1.

Classified information remains restricted to only those personnel who need to know.

Issuance of controlled document numbers, including maintenance of proper document registers for detail engineering project, including in-house generated document.

Performs document quality check in accordance with approved corporate engineering and QA/QC document control procedures.

ALI AL SUWAIDI TRADING (Doha, State of Qatar)

Primarily assist the operation team to gather & collate documents & records in both soft & hard copy.

Ensure documents & records management for their easy irretrievability, legibility, protection

& preservation.

Accountable for the preparation & timely submission of monthly report to management. ATHAR Building & Development (Doha, State of Qatar)

Responsible for the100% E-filing documentation & custodian of the hard copy of the Procurement Department.

Ensures an easy access of data when required.

Responsible for the timely & proper distribution of data to the concern team members & other related departments.

Ensures that all submittals (internal & external) are complete in form & substance.

Directly reporting to the Procurement Manager & monitors various control logs & report updates.

ASTAD Project Management (Qatar Petroleum / Qatar Foundation JV) Doha, State of Qatar

Carries out a variety of secretarial functions to the Project Manager & Project Director, which includes liaising with other Department Managers, Division Managers, Operations Managers and their secretaries in all ASTAD offices for follow-up of matters.

Writing draft Letter(s) in behalf of the Lead Architects & Engineers.

Coordination of clerical and other duties of Engineers and Architects reporting to the Project Manager & Project Director.

Screening of Visitors, attending telephone calls, answering on behalf of the Project Manager & Project Director regarding various queries including project concerns & tender queries.

Typing variety of materials in English, operating computer, facsimile and other, mail sorting and distribution, documentation, logging and processing, and taking of messages, maintenance of several filing systems.

Ensures that the correct operational / technical and administrative / material management procedures are being followed in day to day running of the division activities and to provide a comprehensive secretarial service.

Keeping records of daily attendance, checking and dispatching of time sheets of admins subsequent to ensuring proper completion.

Coordination in the preparation, collection and forwarding of all routine reports (daily, weekly and monthly).

Provide technical and procedural advice to employees or Project Manager.

Dispatches and controls all outgoing & incoming correspondence, documents, reports and etc., from the Project Manager’s office by recording and giving directions to office messenger for effective hand delivery.

Assigned Focal Point (MANATEQ Projects) in the tender process responsible in all tender queries and processing / monitoring submittals.

Responsible for the safe keeping (sole custodian) & proper filing of all hard copy project files.

Responsible for all incoming correspondence submittal & queries.

Parallel job with Project Document Controller.

Data uploading and downloading through ACONEX & CITRIX. 2008 - 2011

Marine / Accounts Executive

Inchcape Shipping Services L.L.C. – Doha, State of Qatar

Responsible for crew change requirements – visa, hotel, transportation & air ticket.

In-charged for the documentation and facilitation with coordination from clients, PRO and Government Agencies.

Ensures the correctness of the Customer’s Invoices. Noriel Celestino P. Natividad

With Qatar Driving License / Mobile No. +974-******** / Email: ************@*****.*** 3 P a g e

Responsible for the Accounting System Billing posting with required documentation attachment to be forwarded to the Finance Department for final DA Billing.

Custodian for all the cash requirement of the Customer Services (Marine) and Government Service Department.

And other operational duties for Customer Services (Marine) and Government Service Department.

2006 - 2008

Accounts Executive

Inchcape Shipping Services L.L.C. – Doha, State of Qatar

Responsible for monitoring and posting in the accounting system all receivables.

Assisting in the bank reconciliation.

Assisting in the monitoring and posting of all accounts payable.

Reliever of the company cashier.

And other operational duties for the Accounts-Finance Department. 2003 - 2006

Accounts/Operation Executive

Al Fardan Exchange – Dubai, U.A.E.

In-charged for all Outward Payment for Dubai Region; segregating payments by bank, currency, language. Verifying and forwarding it to concerned department.

Monitors Cash and On-Account transactions; holding and releasing of payments.

Responsible in preparing and verifying remittance transfer via On-line Banking (Emirates Bank-Smart Business) and monitor bank statements.

Processing Deal Letters for remittance transfer and account funding through local banks.

Coordinating and advising Outward Payments to be process from Abu Dhabi, UAE Region to Dubai, UAE Region and vice versa.

Assisting in the verification of inward payment.

Assisting Branch Offices for Dubai Region Customer Service Representative in handling customer’s complaints and transaction amendments.

Responsible in processing and monitoring of all Foreign Currency Journal Vouchers for reconciliation of Bur Dubai Branch.

And other Accounts/Operation operational duties. 1999 – Jan 2003

Sales Manager

Union Bank of the Philippines – Manila, Philippines.

Responsible for recruiting sales / networking personnel; developing and expanding the bank’s sale force with the objective of enticing potential clients to avail of the bank’s savings plan package.

1994 –1998

Group Manager / Director

Waters, Inc. / Symmetry, Inc– Manila, Philippines.

Distributor of water purifiers, mineralisers and food supplements. Recruits, trains and motivates people to be independent sales / networking agents. 1991 – 1994

Purchasing Officer

Tri-Phil International, Inc. – Manila, Philippines.

Head of the Purchasing Department. Responsible for the procurement of the company’s imported and local requirements.

Identifying new suppliers and monitoring existing suppliers for competitive rates and better quality and/or services.

1989 – 1991

Import/Export Officer – Warehousing

Supervisor (concurrent capacity)

Tri-Phil International, Inc. – Manila, Philippines.

Overseas all import-export transaction of the company.

Responsible for receiving, monitoring and releasing of items in the In-house Customs Bonded Warehouse.

In-charge for the liquidation of imported goods materials and waste entries to be filed in the Bureau of Customs, Department of Finance.

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