Accounts Payable Technical Support

WENDY SONNENBERG

Austin, Texas

(CELL) 737-***-****

***************@*****.***

LINKEDIN: https://www.linkedin.com/in/wendysonnenbergapprofessional

SUMMARY

Accomplished and results-orientated Accounts Payable Analyst with an excellent record of strong accuracy and attention to detail. Served as first point of contact for vendor and employee-related issues, in addition to managing full P2P process. Identified root cause/opportunities to improve business processes and made recommendations for action plans, in high-pressure situations. Consistently demonstrates drive to achieve and exceed goals. Strengths include:

Self-motivated

Team Player

Mentor/Coach

Excellent Communication skills

Organizational and Interpersonal skills

GL Reconciliation

Time Management

Goal oriented

TECHNICAL SKILLS

Oracle 11i and R12

Kofax/170 Markview

Intacct

Expensify

Microsoft Office, Word, and Excel

Power Point

Syteline

Concur

Global Invoice/Payments Transaction

SAP

QuickBooks

Sharepoint

Odoo

D365

Bill.com

Strong knowledge of GAAP and SOX compliance

PROFESSIONAL EXPERIENCE

Firefly Aerospace, Cedar Park, Texas 2021-2023

Accounts Payable Analyst

Saved over 100k in 2022 – identifying non-taxable items and providing tax-exemption forms to suppliers in Texas and California.

Assist Finance Team with month-end closing, including account reconciliations and accruals.

Yearly form 1099 processing.

Assisted with migration from Odoo 12, 15 and 16

Managed vendor master file and AP inbox.

Ensured timely and accurate processing of purchasing/payment documents for high visibility/high-risk vendors. Ensured compliance with internal, state, and federal policies and regulations.

Provided daily oversight of Accounts Payable function to assure efficient, timely and accurate processing of vendor invoices and inquiries.

Served as liaison between all departments to manage any disputes relating to quality claims, deductions, or debit notes.

Prepared financial reports.

Developed and administered internal controls.

VirTex, Austin, Texas 2020-2021

AP/AR Accountant

Processed invoices and Credit Card expenditures.

Maintained Vendor Files and W9’s.

Reconciled statements, research, and follow up with discrepancies.

Managed AP inbox.

Processed vendor payments via Check, Online Portal and Wire.

Manage Prepayments and maintain/update records.

Monitored Voucher Payables Report weekly.

Create Invoices for customers.

Matched inventory related invoices to purchase order receipts using 3-way match.

Documented payments in Syteline, ensuring all payments made thru bank is recorded accurately.

Insight Global, Irving, Texas 2020-2020

Accounts Payable Lead – Nautilus Hyosung (Consulting)

Management and accountability for the performance of the Accounts Payable Team of 4, with primary objective of paying suppliers on time.

Verifying/reconciling invoices

Manage AP Close, expense accounts and budget reports.

Ensure timely payments of vendor invoices and expense vouchers.

Process, maintain and update vendor master files.

Provide directions and support for Accounts Payable Team and monitor operation expenditures.

Review applicable accounting reports and accounts payable register to ensure accuracy.

Oversee P.O. process to include training to managers on how to process in system.

Mid-States Distributing, Ft Worth, Texas 2019-2019

Accounts Payable Supervisor (Consulting)

Managed a team of 6 AP Specialists.

Communicate with vendors regarding all aspects of Central Billing and Accounts Payable Process.

Responsible for cash flow projections.

Prepared Team for new software integration from NAV to D365.

Update and maintain policies and procedures.

Monitor accounts payable inbox to ensure timely processing of invoices.

Prepared weekly outgoing payments via Wire, ACH, and Checks.

Prep for Year End Close

Collect on Balance Due

Accountability Resources, Austin, Texas 2017-2018

Accounts Payable Analyst (Consulting)

Successfully completed a special project that improved the payment process and increased customer satisfaction for HomeAway’s bed and breakfast clients.

Received positive feedback from bed and breakfast owners who were pleased when Service Level Agreement reimbursements were expedited from seven days to an average of two to three days.

Achieved improvements in the payment process by devoting more time and adjusting work schedule.

Issued daily payments via ACH, PayPal, international and domestic wire and manual checks.

Effectively multi-tasked with tight deadlines to complete tasks that included preparing and reconciling spreadsheets for invoice upload with updates on new clients, addresses and tax ID.

Communicated with clients each day on Skype to discuss outstanding issues.

Researched problem invoices or payments to resolution.

ATOS, Austin, Texas 2017-2017

Senior Procurement Specialist (Consulting)

Prepared, issued, and evaluated formal and technical Request for Proposals/Invitation for bids in accordance with State of Texas code.

Served as liaison for staff, providing technical support to all Divisions within the Agency in relation to procurement and contractual issues.

Provided administrative and technical support to staff involved in the procurement/contracting process pertaining to Federal and State regulations governing contract agreements.

Processed quotes, requisitions, and purchase orders through development and schedule of authorization approvals in compliance with purchasing processes.

Coordinated evaluation of returned and damage goods and analyzed issues and recommended corrective measures.

Collaborated with various internal departments to develop and implement purchasing strategies for products.

Participated in deal negotiations and ensures utilization of those deals by approved vendors.

Managed and implemented policies and metrics to ensure achievement of savings objectives, performance metrics, and management of demand forecasts, and collaborated with internal departments to reduce material costs accordingly.

SXSW, LLC, Austin, Texas 2016-2016

Accounts Payable Manager

Led new implementation of P2P process and software integration.

Conducted on-site training for entire company.

Processed vendor invoices and expense claims in alignment with proper terms.

Charged expenses to appropriate general ledger accounts and jobs by analyzing invoice/expense reports.

Resolved purchase order, contract, invoice or payment discrepancies, supplier hold resolution and documentation.

Managed Expensify expense reporting tool, including development of travel policies.

Processed electronic bank payments via ACH, Wire or Bill Pay.

Managed vendor file.

W9 and 1099 and 1042 processing.

Managed cash payments and submitted weekly deposits to financial institution.

Resolved problems by clarifying issues; researching and exploring answers and alternative solutions; implementing solutions; escalating unresolved problems.

Sole person managing P2P workload to ensure deadlines are met.

Researched vendor and management inquiries, to include statements and answering emails.

Visa Inc., Austin, Texas 2013-2016

Lead - T&E Auditor

Audited 1,500 Expense Reports per month, ensuring compliance with Global Travel & Expense Policy regulations.

Provided technical and global training to employees on iExpense functionalities, via on-site and webinars.

Researched and resolved invoices, expense reports and payment issues for internal and external customers.

Provided leadership for expense report team by planning and coordinating daily workload, ensuring aged items were properly prioritized and posted to cost centers.

Assisted with developing and writing of Global Accounts Payable and Expense Reports Policy and Procedures.

Explored and developed methodologies and applications to evaluate and streamline inefficient processes, including modifications to iExpense templates. Developed enhanced reporting to track aged transactions.

Promoted and demonstrated respect for cultural diversity among coworkers and all work-related contacts.

Reconciled accounts owed by employees, posting payments and write-offs in Oracle.

Assisted with hiring process and training.

EDUCATION – Copperas Cove High School, 1989

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