AMANDA CURRAN PAYNE

405-***-**** adx54h@r.postjobfree.com

NORMAN REGIONAL HEALTH SYSTEM

December 2021 – April 2023

Executive Assistant III

Executive Assistant to the Chief of Operations and Vice President of Population Health and Wellness. Secretarial support to the entire Executive Team, when needed.

Maintain Chief of Operations and VP’s calendars. Accept incoming invitations, use discretion on high priority items, create and edit meeting invites and secure meetings space for in person meetings. Set up virtual meeting access for remote meetings.

Process payroll for COO and VP’s Directors and Administrative Directors. Enter leave into HR Database. Approve time bi-weekly. Handle extended leave HR Paperwork for healers when needed.

Prepare reimbursement check requests for Hospitalists, Radiologists, Intensivists, Pediatric Hospitalists and all the COO and VP’s leadership. track and reimburse fees for Memberships, Dues, Licenses, CMEs, Subscriptions, education and travel. Maintain spreadsheets for radiologists and track amounts reimbursed each year to make sure Physician’s aren’t exceeding contractual limitations.

Create and Maintain Org Chart using Microsoft Visio for all of Norman Regional’s leadership.

Quarterly calculate and pay Hospitalists’ performance bonuses based on three performance metrics. Complete report, create check requests and issue payments.

Responsible for handling the health system’s annual renewal of their operating license through the State Department of Health. Prepare and complete State forms, collect inspection data and prepare requested reports, attach requested documentation to license renewal application and hand deliver with payment to State Department of Health with license renewal payment. Once renewed licenses are received, hand deliver to each location.

Solely responsible for the ED CALL Deferred Compensation Program. Facilitate Physician enrollment into program. Review SmartWeb calendars monthly to obtain shift counts for each physician. Send calculations to each specialty group to verify accuracy. Once counts have been approved, submit contracted physician’s payment data to third party vendor and employed physicians’ payment amounts to payroll for processing. Responsible for issuing quarterly distribution payments as well.

maintain record of office supplies and order supplies routinely.

Use discretion over personal company credit card use.

OKLAHOMA CORPORATION COMMISSION

January 2019 – December 2021

Legal Assistant

Legal Assistant for the Public Utility Division (PUD) and support for five PUD Attorneys. Assists in the filing of court actions, orders, judgments, pleadings and briefs, and affidavits. Email all Legislative Proposed and Signed Orders by the Commission to outside parties. Prepare binders for Trial Prep, Notices of Hearing, Affidavits of Mailing, Certificates of Service, and Certified Mailings for Telecom, OUSF, and Energy Department Attorneys.

Work with the Commissioners’ staff i.e.: Secretaries, Aides and or Deliberating Attorneys to ensure the proper language is added to the Signing Agenda Posting. Draft the posting and a summary sheet that lists all 24-hour legislative agenda items. Use LaserFiche and Oracle to add proposed orders to Signing Agenda Docket and create report to attach to posting. Follow the guidelines of the Open Meetings Act and post the Commission's Signing Agenda within the designated time frame. Post to the Corporation Commission website and send out the posting via GovDelivery to all Commission Meeting Subscribers.

Create En Banc Hearing notebooks for Commissioners and Staff during Legislative Rulemaking sessions. Submit the Proposed Agency Rules to the Secretary of State through the online submission system. Prepare the Submission of Review and CD to hand deliver to Secretary of State.

Serve as a confidential secretary; initiates correspondence by using knowledge of agency policy and procedures.

Research and prepare technical reports; supervise maintenance of confidential legal files and records. Develop and maintain files: electronic and physical files.

Send out corrected Orders for Oil and Gas to outside parties after review by Commission Deliberating Attorneys.

Took minutes and transcribed confidential dictation for Technical Conferences and other meetings. Accepted fines and prepared Receipts of Payment.

FIRST BAPTIST CHURCH - NORMAN

2016 - 2018

Operations Manager

Coordination of work assignments and establishing priorities especially when multiple ministry requirements and specific assigned responsibilities conflict.

Support Staff and Volunteer Coordination: In Conjunction with the Minister to Sr. Adults, Minister of Recreation and Community Outreach and Minister of Administration, assist in coordination to assure the effective operation and ministry of the Family Life Center.

Oversee maintenance of database information for all FLC and Pacesetter events, ministries, and programs.

Ensure the reception desk is properly manned. Create and manage Volunteer schedule and mail reminder cards to each of the 40 volunteers monthly.

Coordinated purchases of office and building supplies and kept record of supplies.

FLOYD’S CAMPERS INC. / RV GENERAL STORE

2012 –2014

Warranty Administrator and Service Writer

Kept detailed records of all repairs made, parts used and added parts to warranty work orders. Invoiced all warranty claims and finalized each bill and collected payment. Prepared shipment for returning warranty parts to manufacturers.

Assist Service Department Customers as needed. Scheduling, checking in new units, and telephone diagnostics of minor issues.

Maintain a detailed customer service database by entering data, creating claims, describing repairs, adding parts and invoicing. Purchasing and accepting parts orders.

Liaison between the RV customer, dealership, and manufacturer. Responsible for writing all service repair orders for customers and then designating jobs for the technicians based on skillset.

OKLAHOMA SUPREME COURT - Administrative Office of the Courts

2006 – 2010

Court Reporter Liaison

Maintain electronic database and physical files which track the contact and employment information as well as certifications, continuing education and payments for annual license fees, penalties and testing fees for more than 600 official and freelance Court Reporters.

Under the supervision of the General Counsel, prepare all Supreme Court Administrative Directives for the appointment, suspension, or revocation of Court Reporters for filing with the Supreme Court and publication in the Oklahoma Bar Journal.

Register applicants, prepare test verification documents, and assemble all test materials for the semi-annual CSR certification exam.

Schedule, prepare and post public notice for all meetings of the CSR Board and record the minutes. Schedule and record the minutes for all meetings of the CSR Task Force.

Knowledge of Purchase Order process. Prepare all Purchase Orders related to Court Reporters.

Communicate daily with Court Reporters by telephone, e-mail, correspondence and in person. Network with CSR Boards from other states on best practices and efficient software programs.

Designed a new database for Court Reporters. Selected to sit on the Task Force that was created specifically to address the inconsistencies I had found within the State rules and regulations pertaining to court reporter licensing. All rule changes were made based on my recommendations and experience.

EDUCATION

FULL TIME STUDENT

Rose State College – Paralegal Studies Program

2013-2015

SKILLS

Proficient with Microsoft Word, Word Perfect, Excel, Outlook, Visio, Access, Adobe Pro. Knowledge of pertinent statutes and other guidelines for preparation and filing of legal documents; business communications; law office practices; court procedures; references used in legal research and writing; legal terms and definitions and modern office procedures. Skilled in exercising judgment, interpreting and applying rules and laws concerning filing legal documents; handling confidential work with discretion; communication clearly and concisely – orally and through writing; building effective work relationships with professionals and the public. Eight years of experience as a legal secretary. Fifteen plus years of experience as an Administrative Assistant.

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