Administrative Assistant Support

AMA KIREMA RACHELLE DANIELLE KOUASSI EPSE TOHOURI

ADMINISTRATIVE ASSISTANT

CONTACT

(225) 074*******

********@*****.**

** ** **** ******* **

PROFESSIONAL PROFILE

Proactive Administrative Assistant with more than 25 years of experience including 14 years with international organization and a proven record of efficient administrative and operational support, and workflow prioritization. Aiming to leverage my skills to successfully fill the Administrative Assistant role in your company.

SKILLS

Ability to work independently under tight deadlines

Excellent communication, time management and organizational skills

Flexible and able to function efficiently

High levels of discretion, good judgment and tact

Pay attention to details

Excellent proactive team player and problem solver

Excellent written and spoken French and English languages

Proficiency user of Ms Word, Excel, PowerPoint, Outlook.

EXPERIENCE

WORLD BANK

Extended Term Temporary (ETT) March 2018 – June, 2022

Short Term Temporary July – November 2013; June 2012 –

February 2013; July - December 2011

Provided critical administrative and operational support to project’s teams that have been successfully negotiated, ready for board approval, approved by board or effective

provided day to day assistance to projects teams

Provided support for preparation and implementation of the projects and activities according to bank procedures

Participated to Identification, preparation, implementation, and completion missions of all the projects I am assigned to.

Extensively coordinated with project units and liaised frequently with team members both at headquarters and in the field, as well as external counterparts

Prepared project weekly/bi-monthly meetings of the four countries of the Country Management Unit (CMU) taking care of transcribing minutes, and circulating this to all the attendees ; it enhanced the communication level and kept them informed.

Ensured to apply effective proofreading and grammar skills in French and in English when drafting routine correspondence (letters and memos) or receiving translated documents from the suppliers

Maintained and up-to-dated divisional project files (both paper and electronic)

Maintained and updated records, checked/retrieved data from various sources

Provided administrative support and logistical planning of various events (conferences, workshops, negotiations, board presentation and signing, etc.)

Maintained a good communication with project team members and clients.

PROJUSTICE/USAID Abidjan

Administrative Assistant November 2014- March 2018

Provided office support services for the different departments, notified staff of suppliers and visitors arrivals, and directed them accordingly

Answered telephone in a professional manner, retrieved, distributed, and handled incoming as well as outgoing mail, filed, organized, and maintained records, coordinated, and scheduled appointments, and managed calendars

Proofread documents and ensured quality of outgoing documents.

UNOPS (United Nations Operations)/UNHCR

Reporting Associate May – July 2013

Analyzed and compiled data/indicators to measure progress and impact of project activities

Drafted and edited the first information Newsletter for the organization

Prepared and systematically updated and circulated the daily fact sheet with the recent news of the Operations Section.

WARID TELECOMS ABIDJAN

HR Coordinator June 2008- December 2008;

October 2009-July 2011

Interim of the CEO’s Assistant January 2009-September 2009

Handled travel arrangements including flights, car rental, restaurants reservations, accommodation

Translated all incoming as well as outgoing mail from French into English for the CEO.

Assisted with onboarding more than twenty junior colleagues.

CARE INTERNATIONAL COTE D’IVOIRE

Administrative Assistant February – May 2008

Provide administrative support to the Health Sector, and performed secretarial duties as assigned

Written notes or correspondence from oral or handwritten instructions.

UNHCR (United Nations High Commissioner for Refugees)

Administrative Assistant & Finance Clerk November 1999-December 2007

Administrative Assistant & Personnel Clerk November 1997-December 1998

Administrative Assistant May-September 1997;

December 1996-April 1997

Coordinated domestic and international travel arrangements for more than fifty colleagues with highly fluid project scheduled, which include air, ground, and lodging arrangements with accompanying personalized travel itineraries

performed routine clerical tasks such as mailing, copying, faxing, filing, and scanning

Handled confidential and non-routine information

Purchased and maintained office supply inventories, always being careful to adhere to budget practices

Updated the personnel attendance records, holidays, sick leave and issued short terms contracts and maintained more than hundred various files

Tracked the petty cash.

REFERENCES: available on request.

EDUCATION

INSET of Yamoussoukro

1987-1990

DUT option Bilingual Secretary

Hastings College of Arts & Technology (England)

1990

Certificate in bilingual secretarial skills.

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