Ram Jogia

Middlesex, London +447*********

adx4g7@r.postjobfree.com LinkedIn

Document Management Specialist

Proven success leading document management operations for renowned organisations

Top-performing and results-driven senior document management professional with experience in team coordination, and document handling in different sectors energy, pipelines, oil and gas, construction, aviation, and Pharmaceutical industries. Implementing and validating policies and procedures, managing resources, providing accurate results, and rendering technology based solutions. Thrive in competitive and challenging environments and adapts to ever-changing demands of the administrative field. Adept at prioritising tasks and completing them in a timely fashion thereby producing positive results. Versatile and target oriented with winning approach.

Highlights of Expertise

Document Management System

Project Management

Office Administration

Problem Resolution

Quality Management System

Excellent Communication

Performance Assessment

Relationship Building

Team Leadership

Implementation of DC System

Career Experience

Amentum UK Ltd, Birchwood, Warrington

DOCUMENT CONTROL CONSULTANT (June 2022 – Nov 22)

Report to Head of Quality/Head of Profession Environment & Energy.

Key responsibilities are as follows:

To lead and manage the Implementation of Document Control System.

To act as liaison between Amentum and DCS provider to ensure the smooth transition of the current EDRMS to new DCS. Ensuring that all stakeholders are kept informed via regular reports and updates.

To develop and share a knowledge base of DCS with Project 6 Team and Amentum SLT.

Ensure that all DCS training is delivered to the relevant Project staff and wider Amentum DC Team (on a priority basis).

To ensure that DCS is compliant against AWE DC procedures against all EUP projects.

To develop the system further allowing it’s full benefits and potential to be released to Amentum.

Carry out DCS audits against Project 6

Issue monthly report to Project 6 Team

Petrofac, Woking

DOCUMENT CONTROLLER (Mar 2022 – Apr 2022

Report to Project Control Manager and Project Engineering Manager.

I was responsible for issuing Internal design documents to Project team for review & comments.

Once the internal review was completed known as IDC, the responsible engineer would consolidate all discipline comments and issue to document control.

I would carry out full quality checks on the document to make sure it complies with our requirement i.e. to make sure correct template has been used, check the revision, reason for issue, document title, and make sure it has been signed and approved by all parties etc.

If the document passes the quality checks it will be issued to Client for their review & comments via electronic document management system on a transmittal. All documents for external parties were stored in SharePoint for their access.

All technical documents were processed through electronic document management system. MOM, technical queries were issued using a manual transmittal and excel log sheet for tracking purpose.

Ad-hoc reports were generated and issued to project team upon request.

Toureen Group, University of Oxford, Oxford, United Kingdom

DOCUMENT CONTROLLER (Jan 2022 – Feb 2022)

Reporting to PM, participate in daily “Safe Start” meeting with PM, Site Manager, and the construction team.

Compile Friday Pack for the Client (Wates), consisting of toolbox talks, RAMS, Daily Plant and Labour Sheets, Daily Plant Inspection sheet, Access Equipment Checklist and Inspection, HAVS register, Certifications and Safety Report.

Compile Weekly Toureen Group Pack, by logging all materials, Internal, External Plant received in TDM and issuing hard copies to the Head Office.

Place orders for all office accessories, by completing Requisition order form and issuing to Buying Department.

Complete bulk load excel sheet for SmartWaste tracking note, and upload onto SmartWaste database.

GlaxoSmithKline GSK Stevenage, United Kingdom

DOCUMENT MANAGER (Aug 2020 – Nov 2020)

Reporting to Director, Data Empowerment, participated in GSK training programmes in myLearning, for better understanding of GSK requirements for the role.

I was trained as an Administrator to provide support to GSK team, provide access to users for IMMS (International Module Management System), support users in moving, deleting files, provide guidance to users to IMMS webpage where users can get information on training requirements and support for IMMS users.

Curating documents within and between document management systems/ To include; identification, collation and assignment of the appropriate meta data for documents which need to be transferred from CDMS to either IMMS (another Documentum system) or Veeva Vault (Veeva Quality Docs).

Provided support for archiving of documents to PIER (Proprietary Information Electronic Repository).

Bechtel Ltd, Pier 6 Western Extension Project, Gatwick Airport Limited

LEAD DOCUMENT CONTROLLER (Aug 2019 to April 2020)

Reporting to Quality Manager, participated in the following training programs: Fire Safety Induction, GDPR, Environmental Awareness, CDM Training, Airside Safety Awareness, Asbestos, Security Awareness, Life Critical, QMS, and holder of a valid CSCS card – This is a mandatory requirement from Gatwick Airport.

Processing of incoming documents to and from Design Consultant using Aconex document management system.

Carryout of quality checks on all deliverables as per GAL Document Management Standard.

Ensure all documents received are processed within 24 hours from receipt.

Create placeholders in Aconex as and when requested by Design Consultant.

Provide training to project team on use and understanding of Aconex system

Issue weekly reports to the project team on status of documents from Aconex

Issue on monthly basis a report to GBU lead on status of overall project.

Handover of final documents to GAL PDMC for archive into Meridian (Client Document Management System).

Provide ad-hoc reports to Engineering team upon request

Worley Parsons, Farnborough.

LOGISTICS DOCUMENT MANAGEMENT SPECIALIST (April 2018 to Aug 2019)

Reporting to Information Manager - Logistics. Proper and timely performance of job function incompliance with all HSE activities. Participate in Behavioural Based Safety (BBS). Fully support and participate in all injury and incident free (IIF) initiatives. Compliance with internal regulatory documents, Company Policies and Procedures.

POL (Project eDMS)

Processing of incoming and outgoing of Project and TCO documentations, including creating EDR and distribution.

Maintenance of POL eDDM in accordance with package owner approval.

Ongoing Quality checks of Contractor and TCO documentation to ensure all project documents meet the requirements of Project DMS.

Issue Ad-hoc reports as requested by Information Manager.

Perform Periodic DMS audits as identified by Information Manager.

Provide POL user support to the Logistics Delivery Team.

Additional Experience

Sr Document Controller (July 2016 to Apr 2017) BECK Interiors Ltd, Chessington.

Sr Document Controller (Feb 2015 to Apr 2016) Petrofac, Woking

Sr Document & Material Controller (Aug 2008 to Oct 2014) Qatar Petroleum, Doha, Qatar

Document Control Supervisor (Nov 2006 to Aug 2008) Qatar Gas, Doha, Qatar

Document Control Specialist (Apr 2005 to Nov 2006) Bechtel Ltd, Hammersmith

Principal Document Controller (Oct 2001 to Feb 2005) M W Kellogg Ltd, Greenford

Document Controller (Jun 2001 to Oct 2001) Parson Brinckerhoff, Godalming

Document Control Supervisor (Jan 1997 to Jan 2001) Qatar General Petroleum Corporation

Senior Document Controller (Jan 1992 to Dec 1996) Foster Wheeler, Reading

Education & Credentials

TECH LEVEL I, II, III in Science (EQV.HND/HNC)

Hounslow Borough College, Isleworth, Middlesex.

Certification

ISO 9001 QMS Certification & Implementation (QATAR)

Document Management Systems: Agility, SFTP, TDM, IMMS, PIER, Aconex, ProArc, POL, Asite, Petrocept, Assai, IPMS - Integrated Project Management System, Documentum 4i, ADMS, VAX, IDMS, Infoworks, Microsoft Word 2010, Microsoft Excel 2010, Microsoft Outlook 2010, Microsoft Power Point 2010.

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