Paula Larsen

Executive Office Manager

Orange, Ca 92868

Phn: 714-***-****

adx46w@r.postjobfree.com

KEY SKILLS

Office Management

Accounts Payables / Receivable

Teambuilding & Supervision

Staff Development & Training

Human Resources / Workers Comp./ Medical Insurance

Meeting, Event, Travel Scheduling & Planning

Payroll & Lt.Bookkeeping

Insurance Compliance

Dispatching / CSR

Notary Public

ACCOMPLISHMENTS

Awarded yearly bonuses 2009 – 2017 for exceeding corporate goals.

Slashed company insurance costs by 30% by shopping the competition.

Implemented programs that saved company valuable time.

Planned and executed company holiday banquets while staying within budget

Became Notary Public to better assist companies with legal documents

TRAINING

Certificate in Microsoft Excel Basics & Beyond the Basics

Also trained in the following software programs: Quickbooks, SuccessWare, Syteline, Ergos Fastrax, Service Titan

Certificate in: Dealing with Toxic Employees: Eliminating Bad Behavior

Certificate in: Coaching & Mentoring Skills for Leadership Success

Certificate in: HR Law

EXPERIENCE

Executive Office /HR Manager 04/2018 to Present

Scott English Plumbing Anaheim, CA

Manage time cards for 45 employees for accuracy for payroll

Conduct - New hire orientation and on boarding

Interview prospective new employees. Run background checks and drug tests

Execute and Manage termination procedures

Oversee office employees and managers

Prepare payroll for accuracy and input into ADP, run payroll reports

Manage attendance, time off requests, on-call calendar

Manage Outlook Calendar for all company appointments, events, meetings, travel, etc.

Manage all insurances: General Liability, Workers Comp., etc.

Set up Reps to educate employees and sign up for: Medical, Dental, FSA/HSA

Plan & Organize company events: Picnics, Christmas parties, Fishing trips, Pot-Lucks, etc.

Set up new hires in software, ADP and create new email addresses

Oversee office organization and cleanliness

A/R - Collect checks/money orders from techs and deposit into company bank account

A/P – pay out refunds, COD vendors, permits, etc.

Assist with company fleet, GPS, Gas Cards, registration, etc.

Assist with IT matters

Order office supplies and special order needs

Pay out 401-K deposits through online process

Troubleshoot various issues in office. Such as (attendance, software, scheduling, etc)

Register employees and staff for training courses, book hotels and flights for these events (sometimes travel with employees and attend course with them and manage meals.

Register apprentices for accredited schooling at PHCC and apply for their scholarships

Work closely with owners on various projects

Executive Office Manager (company was sold) 5/2006 to 04/2018

Airwest A/C & Heating, Inc. Anaheim, CA

Manage books, bank reconciliation, monthly reports

Create commercial and residential invoicing

Implement all company insurances – Gen.Liability, Auto, Workers Comp., Health & Dental

Manage all aspects of Human Resources

Prepare payroll for accuracy and input into ADP, run payroll reports

Dispatch and schedule customer service calls

Supervise office and office staff

Notarize Lien Releases

Prepared and managed all payables and receivables and credit card batching/reconciling

Payables/Receivables/Admin. 12/09 to 04/2018

Kuster Company Long Beach, CA

Prepared and managed payables and receivables

Notarize Legal Documents

Assist with payroll timecards

Assist Human Resources

Ordered general office supplies, managed filing, answered phones

Assist Purchasing – PO’s, Job hour entry, inventory

Prepare and make bank deposits

Assist in shipping dept. – UPS, FedEx, TNT, DHL

Matt Construction (temp work) 02/06 to 03/06

Account Manager Santa Fe Springs, CA

Complete Landscape Care, Inc. (company downsized & moved) 07/05 to 01/06

Office Manager Santa Fe Springs, CA

Thomas Electric (company out of business) 07/02 to 07/05

Executive Office Manager Lake Forest, CA

ARH Property Assoc., Inc 06/88 to 10/2000

Property Manager

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