Office Manager Real Estate
Resume:
MAXINE M. CHUCK
*********@*****.***
WORK EXPERIENCE:
The Dearie Law Firm, P.C. – New York, New York 3/18 – 11/2022
Office Manager
Coordinated new space construction, renovations, and office moves
Managed all insurance policies, including auto, business owner, health, and professional liability
Prepared and processed payroll, bonuses, and commissions
Liaised and negotiated with all vendors; tracked expenses utilizing QuickBooks
Logged client expenses; disbursed settlement funds timely and appropriately
Maintained all bank accounts; processed bank reconciliations and provided financial reports
Tracked inventory and replenished supplies to avoid office workflow interruptions
Organized all firm events, internal and external
Conducted client intakes and investigative searches to determine validity of case
Communicated with clients regarding appointments, updates, loans, and payouts
Processed clients’ payouts and filed retainer and closing statements
Supervised and coordinated coverages of administrative staff, paralegals, and IT
Managed recruitment, onboarding and exit process for all employees
Administered benefit plans: medical, dental, vision, PTO, leaves of absence, FSA, commuter benefits, 401(k)
Ensured office functions at peak levels
Handled personal matters for owners
IMB DEVELOPMENT CORP – New York, New York 7/12 – 12/2017
Office Manager
Handled all HR-related matters, including benefits
Prepared and processed payroll, client invoices, vendor charges, monthly financial statements, and worked with external accountants on quarterly and annual statements, 1099s, annual tax returns, and investor funds
Worked with outside counsel to prepare and file organizational papers, created closing binders
Liaised with clients, investors, bankers, and vendors
Directly responsible for maintaining insurance licenses in 48 states
MAXGEN EQUITIES – New Rochelle, NY 10/04 – 8/15
Property Manager/Owner
Responsible for all aspects of property management for 10-family residential building – placed ads, met prospective tenants, showed apartments, prepared lease, filed all governmental paperwork, negotiated pricing with vendors, oversaw repairs, managed building super, responded to tenants’ complaints, worked with legal counsel on evictions, attended court hearings when necessary, maintained files, tracked all expenses
MOLO LAMKEN LLP – New York, New York 4/11 – 7 /12
Managing Director, Firm Administration
Worked with outside accountants on financial statements, 1099s, and annual tax returns
Completed monthly client billing, financial statements and partner production reports
Monitored all firm operating accounts and functions, liaising with banks as required
Maintained vendor and building relations and negotiate pricing and contracts
Interviewed, hired, oriented and managed all administrative support personnel
NEW YORK INSTITUTE OF TECHNOLOGY – New York, New York 12/10 – 04/2011
Assistant to the President
Prepared and distributed quarterly Board packages; attended Board meetings
Liaised with Board members for meeting dates, travel and accommodations, and IT issues
Worked closely with IT Department to develop presentations
Communicated with all department heads to gather relevant information
Provided recommendations to enhance the college and benefits provided to employees
Direct contact for VIP guests at Commencement; worked on logistics
HEARD & O’TOOLE / VENABLE LLP – New York, New York 06/00 – 10/2010
Legal Administrative Assistant/Office Manager
Drafted and prepared various legal documents; formulated and maintained clients’ binders, including time logs
Communicated with various client-related vendors, both local and international
Organized and facilitated charity, client and firm events within strict budgetary constraints
Established and maintained vendor relations and negotiated vendor contracts as needed
Responsible for overall functioning of equipment and facilities
Managed daily administrative functions for 40 attorneys and 19 employees
Supervised and coached administrative staff; conducted evaluations; made salary recommendations; coordinated with headquarters office to implement disciplinary actions and ensure consistency of firm's policies, procedures and practices; suggested changes where appropriate based on the office's needs
Prepared payroll records, requests for leave and annual reporting requirements
Coordinated CLE seminars for attorneys and all other related training for attorneys and staff
Prepared and monitored operating and capital budgets
Completed payroll, benefits coordination and other HR functions
MONROE COLLEGE – New Rochelle, New York 09/1988 – 04/2005
Adjunct Professor
Taught programming, Microsoft Office Suite, math and finance courses
Provided counseling services to students, both in-person and by email
Prepared lesson and review plans; quizzes, tests and final examinations
Graded examinations and written reports
Provided post-class and individualized assistance as needed
EDUCATION:
Iona College – New Rochelle, NY
MBA – Finance
Iona College – New Rochelle, NY
BS – Business and Computers
LICENSES:
Notary Public
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