Administrative Assistant, Receptionist

JURA DULAY ACOMPAÑADO

ABOUT ME

Performance-driven and knowledgeable of extensive experience in managing various daily office operations, maintaining confidential documents and files, and overseeing office supplies. Effective communicator with a highly professional attitude, great organisational skills, strong attention to accuracy and detail, and well-developed teamwork abilities. Building 36, Bin Mahmoud,

Doha, Qatar

6612 3655 WORK EXPERIENCE

********.**********@*****.*** Gulf Business Center W.L.L.

Doha, Qatar

March 2019 - June 2023

RECEPTIONIST CUM ADMIN

• Warmly welcomed 20-30 guests per day, collected invoices, and delivery notes and redirected them to their respective files.

• Exhibits polite and professional communication via phone, e-mail, and mail.

• Smoothly managed the day-to-day front desk operations for a busy urgent support from client, staff, and head account manager.

• Maintained an organized, clean, professional workspace and waiting area and kept a safe and clean reception area by complying with procedures, rules, and regulations.

• Maintains security and telecommunications system.

• Booking of appointment for reservation of restaurants by the CEO/CFO request.

• Maintain reports of utilities e.g., Ooredoo, WOQOD, and Pest Control.

• Handles DHL accounts for import, export, and Swiss accounts; Initiate warranty replacement booking to courier and vendor and other incoming and outgoing

parcels/documents within the organization.

• Coordinated pick-up and delivery of express mail services, unpacked inventory, and stocked supplies.

• Warranty claims thru HPE Portals according to standard process, delivery of new warranty replacement up to disbursement/return of faulty unit to HPE.

• Control and access of Gov’t Website and other private subsidiaries to buy and join Tender and submit necessary documents.

• Maintains office maintenance e.g., air conditioner, pest control, office and building property memos etc.,

• Oversee pantry supplies, replenish as needed.

• Office Stationery inventory and replenishment.

• Data Entry of Vendor/Supplier Registration Forms and access portals.

• Supporting daily queries from customers, vendors, and suppliers.

• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

Unique Multipurpose

Enterprises W.L.L.

Doha, Qatar

October 2017 – March 2019

Megawide Construction

Corporation

Quezon City, Philippines

June 2016 – May 2017

• Drafting letters and memos for the whole organization, controlling of documents.

• Control, maintain and upload to the cloud and update as needed e.g., Contracts, AMC, Project Completion, Lease Agreement; Supplier Registration, Client-Vendor-Partner Agreement, NDA, KYC, Secrecy of Declaration and LOA/PO.

• Create and develop social media for various platforms including LinkedIn, Facebook, Instagram, and official website company’s account e.g., announcement, promotion, holidays/celebration etc.,

• Responsible for contacting suppliers for printing new Business Cards, Office stationeries (envelopes, receipts), stamps.

• Supports the team by performing tasks related to organization and strong communication and supports continuity among work teams by documenting and

communicating actions, irregularities, and continuing needs.

• Support the sales team where each one can contribute in the best possible way and work towards the goals and objectives.

• Prepare and submit RFQs/RFPs and Tender.

• Supporting HR and Procurement/Finance Department as needed.

EXECUTIVE SECRETARY/ADMIN OFFICER

• Organizes work by reading and routing correspondence; collecting information; and initiating telecommunications.

• Maintains customer confidence and protects operations by keeping information confidential.

• Coordination with various companies and suppliers.

• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.

• Creating, updating, and maintaining personnel, financial and other records, and databases.

• Secures information by completing database backups.

• Contributes to team effort by accomplishing related results as needed.

• Scheduling company calendar.

• Updating account statements and timesheet.

• Preparing LPO, Invoices and quotations to clients and suppliers.

• Receiving and making calls, answering mails.

• Making refreshments to MD and guests.

DOCUMENT CONTROLLER

• Overall in-charge for all incoming and outgoing

documentation needed in the project. submitted by the NSC’s for both projects.

• Monitors the status of all submittals and timely coordinates to Clients.

• Coordinate all activities related to Document Control, including technical documents, drawings, and commercial correspondence.

• Input document data into the standard registers ensuring that the information is accurate and up to date.

Makati Development

Corporation BuildPlus

BGC Taguig City, Philippines

May 2014 – May 2016

SHORT COURSES

ICON TRAINING CENTRE

DOHA, QATAR

JANUARY – MARCH 2019

EDUCATION

UNIVERSITY OF EASTERN

PHILIPPINES

YEAR 2009-2013

REFERENCE

• Generate the various document control reports as required.

• Type site documents and follow up all site needs as required.

• Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff,

subcontractors, and suppliers as applicable.

• Maintain updated records of all approved documents and drawings and their distribution.

• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration and are easily accessible when needed.

• Maintain the files and control logs as required by the project.

• Maintains all construction drawings to be all in place as necessary.

• Perform some admin and clerical tasks.

DOCUMENT CONTROLLER

• Control, store, manage and track company documents.

• Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures.

• Archive inactive records in accordance with the records retention schedule.

• Control the retrieval of documents.

• Receive and process Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs.

• Training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction, and disaster recovery.

• Assist with file migrations and audits, and perform administrative tasks as needed.

• Updating Project Controlled Master list Documents and Table of Records.

• Process utilities billings such as water, electric and internet connection bills, security, and rentals.

• Safe keeping and processing of Petty Cash Fund

Replenishment.

DOCUMENT CONTROLLER WITH ACONEX

BACHELOR OF SCIENCE IN HOTEL & RESTAURANT

MANAGEMENT

MR. SUCHENDRA CHANDAN - SENIOR ACCOUNTANT

M: +974-****-**** E: ********@***-*****.***

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