Administrative Assistant, Bookkeeping, Marketing, Office Management

Natalie White

*** ***** ****, ****** ******, TX *8070

210-***-**** adx246@r.postjobfree.com

OBJECTIVE

Seeking a challenging position in which my training, diverse skills and leadership abilities can be fully utilized. EMPLOYMENT:

Lowry Electrical September 2019 – Present

Bookkeeping: pay invoices/bills/credit cards

Bank reconciliations for two company bank accounts

Track, record & reconcile all purchases for two company credit card accounts

Deposits checks for payments received from customers

Record payments in Service Titan, export invoices & payments to Quickbooks & match deposits

Take / Process credit card payments over the phone

Review time sheets & process payroll, Track vacation usage, manage company 401k contributions

Alert Owner of upcoming employee work anniversaries and note on his schedule in Service Titan so he can do evaluations/reviews

Pay Sales Tax monthly

Prepare/submit Quarterly Texas Mutual payroll report

Prepare/mail 1099 tax forms

Backup answering phone calls

HR responsibilities: open enrollment for health insurance, 401k deductions/matches in Proliant, plan & assist with safety meetings & OSHA binders, licenses, benefits, etc.

Annually seek bids and do cost comparison for company health insurance and company liability insurance

Handle COI & W9 requests, send updated COI’s to current customers each year

Coordinate, compile and send information to make sure the company is registered and in compliance with each City where we conduct business/service calls

Maintain employee files, new hire paperwork, drug testing, uniforms, personal protective equipment, etc.

Handle/ coordinate time off requests

Run reports in company service software called Service Titan to make sure all jobs are completed, invoiced, and paid. Send statements, Contact customers regarding outstanding invoices. Maintain customer database.

Office upkeep, office supplies

Renew company License/Permit each year & remind technicians to renew their licenses

Handle all company marketing/advertising, website & social media Patrick S. Molak Corporation June 1994 - September 2019

Oversee owners multiple personal Quickbooks bank accounts including all payables, deposits, credit cards, bank reconciliations, property taxes, investments, personal financials

Manage owners personal and corporate credit card accounts making sure all charges are correct and accounted for, opening and closing accounts, requesting cards for new card holders

Duties for non-profit association include preparing annual budget, payables, collecting dues, scheduling meetings/attending/note taking and following up on agenda items

Corporate retail store daily sales reports, comparison reports, invoices/payables

Oversee invoice approvals for all repair & maintenance and marketing items

Process payroll for corporate office and retail stores

Enter accounts payables for retail stores and corporate office to include inventory items, marketing, repairs and miscellaneous items

Process accounts payables weekly including ACH payments and mailing checks to ensure payments are made on time

Assist in Corporate closing processes by reviewing financials for accuracy, preparing reports

Liaison between three banks and the corporation to make sure bank contracts are always current, monitoring corrections made to accounts, modifying change order requests, ordering supplies to keep all corporate entities bank bags and deposit slips supplied

Weekly online banking and deposits at local bank

Attend new hire orientations two to three times a week to process I9 paperwork and ensure that all new hire paperwork is properly completed and turned in

PROFESSIONAL SKILLS

Proficient in: Service Titan, Quickbooks, Compeat, Excel, Microsoft Word, Outlook, Proliant Payroll, ADP, Aloha Notary Public

PERSONAL SKILLS

Honest, dependable, dedicated, versatile, self-reliant, conscientious, flexible, enthusiastic and courteous. Capable of working independently or in a team environment Able to carry a heavy workload

Multi-tasker with strong organizational skills

Well-developed human relation skills, strong oral and written communication skills Quick learner, enjoy new challenges and projects, always willing to assist when there are needs in the office EDUCATION

Earned Bachelors Degree in Sociology from the University of Texas at San Antonio

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