Core Strengths

Administrative Support Relationship Building Facilitation

Assertiveness Motivation Coordination Organization Integrity

Key Credentials

Cross Functional Executive Support

Senior Staff Relations & Communications

Special Events and Meetings Management

Reporting, Recordkeeping & Documentation

Project Planning and Management

Confidential Correspondence and Data

Problem Solving and Decision Making

Budgeting and Financial Affairs

Superior Interpersonal Skills

Excellent Team Building and Leadership

Human Resource Functions

Accounts Payable/Receivable

Payroll Management

Multi-tasked in fast-faced environment

Career History

Administrative Assistant

ExxonMobil, Baytown TX, Sept 2018 – Current

oProvide high level administrative support for managers/supervisors.

oPrepare travel arrangements, negotiated airline, ground transportation, and lodging prices, arrange complete travel itineraries.

oProcess and track expense reports, purchase card activity, invoices, and complete financial reports

oPerform bookkeeping, oversee accounts payable and receivable.

oPrepare Job Cost Time sheets and G1 reports monthly.

oPrepare weekly FTE report for employees/contractors.

oPlan on and off-site conferences and meetings; arrange sites, perform venue inspections, and negotiate contracts with vendors and caterers.

oPlan Retirement and Anniversary celebrations on and off site

oStandardized correspondence, business forms, and report forms

oProcess time keeping for department in PREX, SHARP and MIPPS

oInput HCP, LPO, and close out Work Orders in GRT and MRMA

oInput Work Orders into SAP

Administrative Assistant

UT Health, Houston, TX, April 2018 – Sept 2018

oProvide high level administrative support for executives.

oPrepare travel arrangements, negotiated airline, ground transportation, and lodging prices, arrange complete travel itineraries.

oProcess and track expense reports, purchase card activity, invoices, and complete financial reports

oPerform bookkeeping, oversee accounts payable and receivable, and prepare payroll.

oPlan on and off-site conferences and meetings; arrange sites, perform venue inspections, and negotiate contracts with vendors and caterers.

Executive Assistant

CHI St. Luke’s Health, Houston, TX, Oct 2014 – Feb 2018

oProvide high level administrative support for executives.

oPrepare travel arrangements, negotiated airline, ground transportation, and lodging prices, arrange complete travel itineraries.

oProcess and track expense reports, purchase card activity, invoices, and complete financial reports

oPerform bookkeeping, oversee accounts payable and receivable, and prepare payroll.

oPlan on and off-site conferences and meetings; arrange sites, perform venue inspections, and negotiate contracts with vendors and caterers.

oConduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and Board of Directors

oAssisted with strategic planning, redundancy issues, and acquisition / joint venture processes.

Executive Assistant

Amerigroup Houston, TX, Sept 2011 – Oct 2014

oServed as liaison between director and other executives.

oProvide high level administrative support for executives.

oPrepare travel arrangements, negotiated airline, ground transportation, and lodging prices, arrange complete travel itineraries.

oStandardized correspondence, business forms, and report forms

oProcess and track expense reports, purchase card activity, invoices, and complete financial reports

oPerform bookkeeping, oversee accounts payable and receivable, and prepare payroll.

oPlan on and off-site conferences and meetings; arrange sites, perform venue inspections, and negotiate contracts with vendors and caterers.

oConduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and Board of Directors

oAssisted with strategic planning, redundancy issues, and acquisition / joint venture processes.

Office Manager/Bookkeeper

Pearsall Pediatrics, Houston, TX, Jan 2010 – Aug 2011

oInterpret administrative and operating policies and procedures for employees.

oPrepare travel arrangements, negotiated airline, ground transportation, and lodging prices, arrange complete travel itineraries.

oStandardized correspondence, business forms, and report forms

oProcess and track expense reports, purchase card activity, invoices, and complete financial reports

oPerform bookkeeping, oversee accounts payable and receivable, and prepare payroll.

oCoordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, to aid executives.

Executive Assistant

Kelsey-Seybold Clinic Houston, TX, Jul 2006 – Jan 2010

oServed as liaison between director and other executives.

oProvide high level administrative support for executives.

oInterpret administrative and operating policies and procedures for employees.

oPrepare travel arrangements, negotiated airline, ground transportation, and lodging prices, arrange complete travel itineraries.

oStandardized correspondence, business forms, and report forms

oProcess and track expense reports, purchase card activity, invoices, and complete financial reports

oPerform bookkeeping, oversee accounts payable and receivable, and prepare payroll.

oCoordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, to aid executives.

oPlan on and off-site conferences and meetings; arrange sites, perform venue inspections, and negotiate contracts with vendors and caterers.

oConduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and Board of Directors

oAssisted with strategic planning, redundancy issues, and acquisition / joint venture processes.

Executive Assistant

PBK Architect Inc. Houston, TX, Jul 2005 – Jun 2006

oServed as liaison between director and other executives.

oProvide high level administrative support for executives.

oInterpret administrative and operating policies and procedures for employees.

oPrepare travel arrangements, negotiated airline, ground transportation, and lodging prices, arrange complete travel itineraries.

oStandardized correspondence, business forms, and report forms

oProcess and track expense reports, purchase card activity, invoices, and complete financial reports

oPerform bookkeeping, oversee accounts payable and receivable, and prepare payroll.

oPlan on and off-site conferences and meetings; arrange sites, perform venue inspections, and negotiate contracts with vendors and caterers.

oProcess document using AIA software.

Executive Assistant

Bayshore Medical Center Pasadena, TX, Apr 2003 – Feb 2005

oServed as liaison between director and other executives.

oProvide high level administrative support for executives.

oInterpret administrative and operating policies and procedures for employees.

oPrepare travel arrangements, negotiated airline, ground transportation, and lodging prices, arrange complete travel itineraries.

oStandardized correspondence, business forms, and report forms

oProcess and track expense reports, purchase card activity, invoices, and complete financial reports

oPerform bookkeeping, oversee accounts payable and receivable, and prepare payroll.

oCoordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, to aid executives.

oPlan on and off-site conferences and meetings; arrange sites, perform venue inspections, and negotiate contracts with vendors and caterers.

oConduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and Board of Directors

oPrepared all meeting materials for Board of Directors meetings; also manages meeting minutes and any conferences or retreats for the Board.

oAssisted with strategic planning, redundancy issues, and acquisition / joint venture processes.

Executive Assistant

Memorial Hermann Healthcare System Houston, TX, May 2000 – Mar 2003

oServed as liaison between director and other executives.

oProvide high level administrative support for executives.

oPrepare travel arrangements, negotiated airline, ground transportation, and lodging prices, arrange complete travel itineraries.

oStandardized correspondence, business forms, and report forms

oProcess and track expense reports, purchase card activity, invoices, and complete financial reports

oPerform bookkeeping, oversee accounts payable and receivable, and prepare payroll.

oPlan on and off-site conferences and meetings; arrange sites, perform venue inspections, and negotiate contracts with vendors and caterers.

oConduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and Board of Directors

oAssisted with strategic planning, redundancy issues, and acquisition / joint venture processes.

Technical Skills

Experienced on PC utilizing Windows Office including Microsoft Word, Excel, PowerPoint (highly proficient), Publisher, Outlook, Visio, QuickBooks, HP Software, AIA software, SAP, MIPPS, MRMA, CHAPPS, Chrome River, Kronos, Concur, PeopleSoft and Basware

Knowledgeable in 10-key by touch, Lanier Dictaphone, 10-200-line Switchboard, and Microfiche

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