Marital Status: Single

Gender: Female

Contact number: 079*******

Email: adx190@r.postjobfree.com

Nationality: SOUTH AFRICAN

SKILLS

MS OFFICE, WORD, EXCEL, E-MAIL, OUTLOOK, INTERNET, MICROSOFT ACCESS CERTIFICATE POWER POINT, INFO ROUTER, SHAREPOINT

WORK EXPERIENCE

MOTA-ENGIL CONSTRUCTION SOUTH AFRICA

27/5/2014- 31/05/2018

Position: EXECUTIVE PERSONAL ASSISTANT TO SHERQ MANAGER / COMPANY DOCUMENT CONTROLLER

Reference: CROYDON SCHMIDT HR MANAGER 011-***-****

RETRENCHED

Typing Letters or contracts

Review documentation

Create new company documentation

Afrikaans and English

Diary management

Travel arrangements

Meeting of minutes (recording), typing

Booking of boardrooms and sending out invites

The Document Control must take the Lead to provide leadership for all Head Office and Project management staff in the document control and document / records management practice area.

•Monitor, supervise and review document control activities for the Head

•Assist with the retrieval of records,

•Assist the Quality Manager to define Competency Standards for Doc & Data Controllers.

•Experience with electronic document management and document control systems.

•EDMS systems working on. INFO ROUTER and SHAREPOINT

•Create new documents for the Company

•Review and change documents for the EDMS systems

•Review and change the Method Statements, Procedures, etc...For the department

•Upload ALL documentation to the systems

•Working according to Disciplines and Types of documents

•Replace all the revisions accordingly

•Migration of documentation from one EDMS to another

•Make sure all the Meta data is correct

•Always make sure to upload the documentation to the correct libraries

•Work with the SHERQ Manager, typing all the documents for site purposes,

•Always make sure the new and updated documents is on the EDMS.

•Document Control experience at a senior level

•Experience with set-up of document control filing systems for the Company

•Experience with one-on-one training.

•Skills and experience in using MS Word, Excel & Access, Adobe Acrobat, Internet, Email, Info Router, SharePoint, PowerPoint

•Ability to lead a team, and to work well within a broader team.

•Pay attention to detail and be updated with the documents for all the employees use on a daily basis

•All documentation is checked and if needed signed before uploaded onto the system

•Some documentation need to be uploaded in PDF form

•See to it that all documents are filed in accordance with the approved filing system.

VALA MOYA SA (GERMISTON)

Position: EXECUTIVE PERSONAL ASSISTANT

(06/01/2014-20/02/2014)

TEMPING

Invoices Purchase

Orders Scanning

Filing

Supervise tea girl/cleaner

Taking telephone orders

Quotations

SABELA LOSS CONTROL (BEDFORDVIEW)

Position: EXECUTIVE PERSONAL ASSISTANT TO CEO

(27/08/2013-0/09/2013)

TEMPING

Management of diaries and appointments;

Collect and manage all mail addressed to the Management team;

Manage all booking and flight arrangements including all flight, car rental and accommodation bookings in SA and abroad.

Take minutes for all meetings;

Draft, type and dispatch all the management’s teams correspondence;

Maintain filing system;

Manage the daily planning and duties of the Driver;

Manage petty cash transactions

CORROCOAT SA BENONI

Position: PA / HR/OFFICE – ADMIN MANAGER

(19/1/2012- 17/05/2013)

RETRENCHED

Responsible for general office administration

General assistance – payment queries

Do the capturing of invoices

Write orders-sent to supplier-do payments do request for settlements for accounts

Do flight bookings for staff-local and international

Arrange accommodation for staff working on different sites Book medicals

Handle wage queries-80 staff members

Do filing of all admin

Submit overtime for salaried staff

Prepare Leave schedules (weekly timesheets) – wages, casuals and salaries Typing of letters, quotes, memos, and price lists etc. General filing. All copies Order and control stationery.

Arrange EFT’S with proper authorized documents, e.g. Accommodation, food monies etc.

CAR TOWING SERVICES (CLEVELAND)

Position: Receptionist/Front desk, Data Capturer

(01/03/2011-19/01/2012

RESIGNED BETTER OPPORTUNITY

Switchboard,

Emails,

Filing,

Customer service

Data Capturer

Receive clients and refer to applicable staff members Handle the switchboard

Handling the contracts

Update the filing

Capture payment invoices – for payment onto Database Handle queries Expedites travel bookings / accommodation

Organizing meetings

Maintaining diaries and making appointments

Maintain and update database

Typing of Letters / general correspondence

Booking of Travel, (accommodation / flights / car rental)

Booking of boardrooms and sending out of electronic invites (MS Office) Capturing employee timesheets (department)

BUSINESS CONNEXION (SAMANCOR)

Jan 2006 – Jan 2007

Position: PA/FRONTLINE

RESIGN RELOCATE TO MUSINA-CAME BACK AND GOT THE JOB AT GROUP 5

Panasonic Switchboard 20 incoming lines

Receive clients and refer to applicable staff members

Telephone management

Updating telephone lists

Add/delete speed codes to the system

Personal detail changes on phonebook manager Print telephone reports

Panasonic Switchboard 10

Approximately 600 calls per day

Receive clients and refer to applicable members

Receive and distribute company mail

Paging staff on behalf of management

Occasional data capturing

Typing

MUTUAL & FEDERAL INSURANCE PAARL

Position: PA and Front Office

8 years 3 months

Nov 1995 - Feb 2004

RELOCATE TO GAUTENG

Siemens computerized switchboard 20 incoming line extensions Receive clients. Petty cash for accounts department Typing, taking messages, diary management, client assistance, full front desk, Companies Front Office Manager

EDUCATIONAL BACKGROUND

School Attended: Outeniqua High George

Highest Standard Passed: Matric 1986

Subjects: English, Biology, Typing, Home economics Shorthand, Afrikaans, Shorthand

1987-1989

Did not work, son was born in 1989, only started work in 1995

Resigned – Housewife / Mother

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