Corporate Officer Staff Assistant

OrVetta C. Brantley

* * * * *

**** ********* *****, **********, **, 45039, 513-***-****, *************@****.*** Noted for positive rapport with co-workers and clients; offering progressive and comprehensive experience in business and management with demonstrated abilities to effectively plan, coordinate and meet deadlines on multiple projects.

• Professional, detail oriented, with a proven ability to successfully contribute to company objectives.

• Outstanding written and verbal communication skills, highly organized, committed to providing excellent service.

• HR Policies and Procedures (FMLA, Unemployment and Worker’s Compensation).

• Recruitment, interviewing, background screening, training, and supervision.

• Employee/Student Co-Op/Student Worker/Intern hiring process and Onboarding.

• Budgeting, operation management, purchasing, AP/AR.

• Construction (Architectural, Mechanical/Electrical Engineering) Contract and Project Management.

• Computer skills – Microsoft Office Suite, UC Flex, SAP (System Analyses Program network), Concur Travel Management, SuccessFactors, eBuilder Project Management, PACE Purchasing & Contract Management.

• Medical Insurance Billing including coding, preparation, and submission of electronic claims (current, secondary, Medicaid and Medicare), in a timely and accurate manner.

• Medical Transcription.

• Meeting and Event Planning.

• Confidential information and privacy issues.

Experience

Butler/Clermont/Warren Workforce Development Board, Lebanon, OH – Operations Assistant 02/2022 - Present

Supported the BCW/Workforce’s:

• Executive Administration.

• Board of Directors.

• Chief Elected Officials (CEO Consortium).

• Administrative Entity.

• Sub-Contract recipients:

o OhioMeansJobs One-Stop Center Career Operators

o OhioMeansJobs One-Stop Center Career Services Providers o Emerging Workforce (Youth) Services Provider, and o Various Business, Employer, Resident, Education, Training, and other Community-Based Stakeholders.

• Executed general administration tasks for the Board and its Executive Team.

• Created/maintained physical and electronic records for easy access.

• Created filing system for safely stored archived documentation for inspections and/or filing monitoring and audit requirements.

• Reviewed and updated documents, as necessary.

• Managed calendars to avoid conflicts.

• Scheduled, execute and recorded meetings, materials, and notices.

• Transcribed and maintained minutes for all committee’s and quarterly CEO/Full Board meetings.

• Assisted with other projects and tasks, as assigned by the Executive Team. OrVetta C. Brantley

2 P a g e

University of Cincinnati, Cincinnati, OH – Planning + Design + Construction Effective 03/2021 Assistant to the Directors of Planning, Real Estate, Community Development, Space Management/Sustainability, Environmental Graphic Designs Executive Staff Assistant 10/2007 – 2/2022

• Manage electronic using MS Outlook.

• Coordinate, execute, and complete document workflow of university new Project Request Forms.

• Generated and manage documentation and workflow of Construction Contracts (RFP, Bidding, Invoicing, etc.), Specifications, Vendor Contracts (proposals, submittals, change orders, requisitions/purchase orders, check request).

• Prepare and track complex budget and management forms and reports.

• Analyze departmental processes and procedures for quality improvements.

• Ensure compliance with University, Federal and State contracting regulations.

• Schedule all department AIA/CEU/LEED training.

• Approve and commit departmental time off request in UC Flex.

• Serve as information resource for departmental staff on HR/Personnel Policies and Procedures.

• Initiate staff FMLA process.

• Process and reconcile departmental and project related Credit Card (PCard) purchases using SAP Concur.

• Make and process department travel arrangements via Concur Travel Management System.

• Initiate Personnel Change Request and new employee onboarding using SAP SuccesFactors.

• Supervise Executive Staff Assistant/Front Desk staff and Student Worker.

• Function as backup Associate to the Sr. Assoc. VP, and Assistant to Sr. Director or Projects in Planning + Design + Construction.

UC Surgeons, Cincinnati, OH – Division of Vascular Surgery Administrative Coordinator position through CBS Personnel 10/2006 – 4/2007

• Provided administrative support to the division Director and Assistant Professor of Vascular Surgery.

Brown Mackie College, Evandale, OH – College of Nursing Administrative/Clinical Assistant 2005 – 2006

• Effectively managed office by providing administrative support to Director of Nursing and clinical support to nursing students.

Children's Hospital Medical Center, Cincinnati, OH – Materials Management Office Manager 4/2001 – 6/2005

Effectively managed the operations of the Materials Management office by providing administrative support and functioning as a member of the department’s management team.

• Provided Service Coordination for the Management Team.

• Managed and negotiated contracts with outside vendors.

• Generated Supply Compendium reports.

• Analyzed budget reports and reconciled discrepancies.

• Processed attendance records and payroll using PeopleSoft. OrVetta C. Brantley

3 P a g e

• HR functions: Maintained employee personnel files, FMLA, Time off, I-9 and Sponsorship documentation, assisted in recruiting/hiring of department staff, provided staff orientation and training in department policies & procedures in compliance with federal and state laws as well as corporate policies and procedures.

• Provided direct supervision and managed workflow for office clerical staff and co-op students. Aventis Bio-Service’s, Hamilton, Ohio – A medical plasma facility collecting the key ingredient for products crucial to treating patients suffering from a host of life-threatening conditions, including hemophilia, shock or trauma, immune deficiencies, and other blood disorders. Center Director 3/2000 – 4/2001

Responsible for all aspects of financial oversight including setting the annual facility budget and ensuring these monthly financial targets and on-going cash management objectives achieved.

• Responsible for daily facility operations and quality product.

• Executed company standards including communications, program development, project management, clinical operations, daily facility operations and plasma quality.

• HR functions: Responsible for recruitment, orientation, staff training (Screeners, Phlebotomist, Lab Technicians, Physician Assistant), and policies in conjunction with the Corporate Officer.

• Performed Employee Performance Evaluations.

• Processed payroll, and other HR documents in compliance with federal and state laws as well as well as corporate policies and procedures.

Education

University of Cincinnati Communiversity

Medical Coding – 2008

Ashworth College

Bachelors Business Administration – 2019

Associates Business Management – 2010

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