Receivables Specialist Workers Compensation
Resume:
L
Dominique
Lominy
*******@***.***
Newark, NJ 07102
SUMMARY
Seasoned Financial Management professional with proven expertise in accounting processes, systems oversight and compliance reporting. Knowledgeable about payroll, AP/AR, contract administration, non-profit grant allocation, construction billing management, individual taxation and all other aspects of successful financial operations. Talented team builder and supervisor with expertise to develop and maintain consistent, accurate and legal accounting structures by reviewing the company's financial policies and procedures.
SKILLS
• Payroll Software (ADP and Paycom).
• Tax Software (Crosslink)
• Non-Profit Accounting Software
(Abila MIP)
• Other Accounting Software
(QuickBooks)
• Microsoft Word and Excel
• Union Benefits, Workers
Compensation.
• 941 Quarterly reports and
reconciliations.
• W-2 and 1099 reporting and
processing.
• Certified Payrolls (Construction
Billing Management in compliance
with David Bacon).
• Preparing Payroll Journal Entries.
• 403B Benefits Reporting.
• Preparing and recording 3rd party sick
pay.
• Accounts Payable.
• Management.
• Accounts Receivables.
• Bank Reconciliations.
• Individual Tax Preparation.
• Non-Profit-Accounting.
EXPERIENCE
Office Manager/Tax Preparer Assistant
Brooklyn, NY
Lominy Income Tax, Bookkeeping & Real Estate/ Sep 2008 to Current
• Assist with Tax Preparation by gathering all IRS required documents prior to processing and transmitting it to the Internal Revenue Service and the New York State Department of Taxation and Finance.
• Submit Refund Anticipated Loans (RAL's) via Crosslink and Santa Barbara Bank and complying with the end of the year audit.
• Prepare Profit and loss Statements via QuickBooks.
• Prepare bank deposits and bank reconciliations.
• Process all rental applications by conducting background checks, proof of employment, landlord history, and cold calling landlords for available leases.
• Answering phone calls, reviewing emails and filing paperwork.
• Processed all accounts payable, and accounts receivables through QuickBooks. Fiscal Specialist (1099 Contractor)
Hoboken, NJ
HOPES Community Action Partnership, Inc./ May 2022 to Dec 2022
• Trained the Payroll Specialist on all aspects of Payroll including but not limited to navigating through Paycom, Grant Allocations for the employees, preparing and importing payroll journal entries, workers compensation, 3rd party sick pay, off- cycle payroll, 941 quarterly reports and reconciliations, garnishments, 403 preparation and import, fringe benefits, which included health, dental and life insurance, 1099 and W-2 preparation, and payroll calculation by grant.
• Trained the Accounts Receivables Specialist on reviewing grant award letters, recording the grant revenue under the new revenue recognition, child plus and private fees, bank reconciliations, and recording in kind donations.
• Trained the Accounts Payable Specialist on the entire Accounts Payable process including, but not limited to purchase orders, recording invoices, credits, check cutting and processing, resolving discrepancies, grant allocation, credit card reconciliation, reviewing contracts, certificate of payment for construction projects and processing 1099's in Abila MIP.
• Trained the Director of Finance by going through the Hopes policies and Procedures, Preparing Drawdowns for Head Start by running a profit and loss statement, how to navigate through Abila MIP, how to do sweep transfers through TD Bank, payroll and bill transfers, the overall process for payroll, A/R and A/P.
Finance Manager/Payroll Specialist
Hoboken, NJ
HOPES Community Action Partnership, Inc / Apr 2021 to May 2022
• Processed Payroll through Paycom, including but not limited to reviewing the total hours summary report prepared by and payroll check register and resolving any discrepancies before submission.
• Preparing payroll reports for transfers (for bank wire transfers) and HS Drawdowns (for auditing purposes) by creating a pivot table through excel for the breakdown of 15 grants.
• Prepared the payroll report for Workers Compensation for two WC codes for the state of NJ, 8868 and 9106. This was done for Selective Insurance and Amtrust. The gross wages were multiplied the WC rate for each employee for the payroll cycle being reported.
• Prepared the 403B reports to Principal Financial Group, which included the 403B percentage, 403B Flat, 403B Loans and Hope's (Employer's expense)'fifty percent contribution. Resolved discrepancies before importing the information on their portal and submitting it.
• Preparing and reconciling health and dental insurance invoices, legal and life insurance (Horizon Blue Cross, Legal Shield, New York Life Insurance, AFLAC and ACSA). Verified that all the employees were still active/and or if there were any changes. Ensured that the payroll deductions were consistent with their current plan.
• Reviewed 941 Quarterly reports and prepared a 941-reconciliation report using the Wage and Tax Report from Paycom and the Expanded General Leger report from Abila MIP. Resolved discrepancies for 1099 vendors, accrued payroll, 403B loans and all pre-tax deductions.
• Recorded all 3rd party sick pay into Paycom as manual checks. The third-party payee was NJ Department of Labor and Workforce Development. Only recorded the percentage of the amount authorized that was subjected to FICA/Medicare tax.
• Reconciled all payroll cleared garnishment checks into the system.
• Reviewed all W-2s before processing.
• Prepared Payroll Journal Entries for import into Abila MIP.
• Update the Distribution Codes in Abila MIP.
• Reviewed all the Grant Award Letters including, but not limited to federal and state grants such as Head Start and the Board of Education enhancement and expanded grants.
• Prepared Head Start Drawdowns by running a Profit and Loss statement, reviewing the revenue and expenses for that particular Grant, and then making a determining on how much money was drawn, and what amount needed to be drawn from the federal website. Recorded the grant revenue under the New Revenue Recognition.
• Reviewed all updated lease agreements for the commercial tenants, and the commercial landlords based on the CPI.
• Oversaw all the Accounts Payable Specialist duties such as credit card reconciliation, contracts, vendors, invoices, and check cutting, reviewed debarment, and any certified payrolls in conjunction with Davis bacon for Construction Projects.
• Oversaw all the Accounts Receivable Specialist duties including grant revenue, in kind donations and Child Plus private fees.
• Monitored all bank accounts and made Sweep transfers, payroll and bill transfers via TD Bank.
• Reviewed and Posted all transactions in Abila.
Payroll Specialist
Hoboken, NJ
HOPES Community Action Partnership, Inc/ Apr 2018 to Apr 2021
• Processed Payroll through Paycom, including but not limited to reviewing the total hours summary report prepared by and payroll check register and resolving any discrepancies before submission.
• Preparing payroll reports for transfers (for bank wire transfers) and HS Drawdowns (for auditing purposes) by creating a pivot table through excel for the breakdown of 15 grants.
• Prepared the payroll report for Workers Compensation for two WC codes for the state of NJ, 8868 and 9106. This was done for Selective Insurance and Amtrust. The gross wages were multiplied the WC rate for each employee for the payroll cycle being reported.
• Prepared the 403B reports to Principal Financial Group, which included the 403B percentage, 403B Flat, 403B Loans and Hope's (Employer's expense)'fifty percent contribution. Resolved discrepancies before importing the information on their portal and submitting it.
• Preparing and reconciling health and dental insurance invoices, legal and life insurance (Horizon Blue Cross, Legal Shield, New York Life Insurance, AFLAC and ACSA). Verified that all the employees were still active/and or if there were any changes. Ensured that the payroll deductions were consistent with their current plan.
• Reviewed 941 Quarterly reports and prepared a 941-reconciliation report using the Wage and Tax Report from Paycom and the Expanded General Leger report from Abila MIP. Resolved discrepancies for 1099 vendors, accrued payroll, 403B loans and all pre-tax deductions.
• Recorded all 3rd party sick pay into Paycom as manual checks. The third- party payee was NJ Department of Labor and Workforce Development. Only recorded the percentage of the amount authorized that was subjected to FICA/Medicare tax.
• Reconciled all payroll cleared garnishment checks into the system.
• Reviewed all W-2s before processing.
• Prepared Payroll Journal Entries for import into Abila MIP.
• Researched all updated payroll tax laws and payroll tax related information via Internal Revenue Service and the New Jersey Department of Revenue and the New Jersey Department of Labor and Workforce Development.
• Reviewed all NJ-927s and WR-30s for the state of NJ. Accounts Payable Specialist
Hoboken, NJ
HOPES Community Action Partnership, Inc./Jul 2017 to Apr 2018
• Processed invoices and reviewed Purchase Orders for payment by entering the invoices into our general ledger system via Abila MIP.
• Reconciled the monthly credit card statements by verifying the amounts that were charged to the credit card statements with the signed invoices and purchase orders.
• Reviewed lease agreements for both the commercial landlords and tenants and calculating the CPI.
• Reviewed signed all signed contracts between HOPES CAP, Inc and all the vendors.
• Prepared the 1099 reports in Abila MIP and processed them through Aatrix. Analyzed all the W-9s, amounts and ensured that all the Employment Identification numbers were correct. Checked the tax-classification of the vendors for accuracy to ensure that we were omitting any government entities, C- Corporations or S-Corporations (especially any reimbursements).
• Reviewing the signed and notarized certificate for payment for construction projects and evaluating any certified payrolls according to Davis Bacon.
• Processed payment by cutting disbursement checks. Full Charge Bookkeeper
New York, NY
Ideal Core Solutions/ Aug 2015 to Jul 2017
• Processed payroll through ADP by job cost locations for each union employee which included the Heat and Frost insulators Union (Local 12) and the Carpenters Union (Local 157), as well as garnishments which included student loan and child support.
• Reported Workers Compensation to the New York State Insurance Fund for all the employee funds based on their gross wages and their WC codes for the carpenters and heat insulators.
• Prepared Payroll Journal Entries in QuickBooks.
• Reviewed Certificate of Liability of Insurances for all the job sites that were already covered under Workers Compensation for OCIP reconciliation (credit or reimbursement for NSIF).
• Presented a sales tax exemption certificate to all the vendors (for the cost of supplies) for all tax-exempt projects.
• Processed invoices and cut checks to the vendors.
• Prepared bank reconciliations with monthly statements for all the cash accounts.
• Reported wages to the unions (local 157 and Local 12) and processed the payments for check cutting to those vendors.
• Reviewed the signed and notarized certificate for payment for construction projects for creating invoices (through progress invoice billing in QuickBooks).
• Deposited all the checks in the banks.
• Reviewed all the Quarterly (941) Statements.
• Prepared reimbursement checks for travel reimbursements for all the employees were commuted to the job sites within the five boroughs of New York City. EDUCATION AND TRAINING
Biology Education
Shaw University
Raleigh, NC
Accounting
Essex Community College
Newark, NJ
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