Administrative Clerk Assistant

LINDA LYONS

**** *. ******* ****** ***. ***** Las Vegas, NV 89123* 404-***-**** * ************@*****.***

PROFILE

Enhanced facilities’ safety and quality services by 80%.

Prevented cost overruns by 50% when purchasing office supplies.

Coordinate and manage events in the building.

Maintain high level rapport with Executives and Management Staff.

PROFESSIONAL EXPERIENCE

Facilities Coordinator

Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action

Follow up with clients to ensure customer is satisfied.

Work with property managers to handle routine property management operations, including; procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.

Completing work orders corrigo system and AP system

Processes invoices and ensures proper cost center coding for billing.

Coordinate receipt of on-boarding checklists and materials for new employees with HR (e.g. Employee ID accounts and security badges for building access cards, laptops, mobile phones, company corporate card applications, business cards)

Coordinate with corporate real estate (e.g. cubicle/office moves & assignments) and interact with Company Real Estate for issues related to space and remodeling.

Maintain space allocations and seating arrangements for all departments

Train staff for mailroom and receptionist desk

Maintain the maintenance issues with vendors for repairs.

oCheck Vendor certifications and insurance

Created the Emergency Action Plan procedure manual for all Georgia locations

Initiated and facilitated the Emergency Preparedness Initiative; which included:

oTraining the volunteer floor wardens

oProviding instructions for (Sheltering in Place and Fire Drills)

Primary liaison with building management for maintenance and all other building services; including:

oPromptly responding to Facilities inquiries and administering the Facilities work orders database.

oBackup for audio visual (AV) set up and operations

oAnswer multiple line Switchboard

Generate and sustain badges in badging system by:

oStarting up and removing an employee status from system

oRedesigning security badges to accommodate current company

Administrative Clerk/Receptionist

Answer and direct phone calls

Answer PBX switchboard

Produce administrative documents, spreadsheets and presentations via Microsoft Suites

Greet visitors and clients

Assisted various departments with processing:

General clerical-scanning, filing, copying documents

Managed the scheduling of conference rooms for management and staff through MS Outlook.

EMPLOYMENT HISTORY

Worked at same location for 18 years through company name changes 2000-2018.

2/2019-present Randstad-Administrative Assistant Assignments

5/2017-9/2018 Conduent-Facilities Coordinator

2/2010-5/2017 JLL/XeroxAdministrative Clerk/Facilities Coordinator

8/2009-2/2010 JLL/Canon - Admin Clerk/Receptionist/FacilitiesCoordinator

1//2008-8/2009 JLL/Wackenhut/ACS - Administrative Clerk/Receptionist

2/2000-12/2007 Consultec/ACS Administrative Clerk/Receptionist

EDUCATION & TRAINING

Accounting University of Cincinnati, Cincinnati, Ohio.

Booking Southern Ohio College, Cincinnati, Ohio

Banking Brown Mackey College, Cincinnati, Ohio

CERTIFICATE

Bookkeeping, Banking

Project & Development Service, Introduction to Security Management, Security Incident Reporting Legal Issues in Security Security Resource

References upon Request

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