PAULA WAGNER

*** ******* **** **** #* New Kensington, PA 15068

Cell: 412-***-**** • adwzo4@r.postjobfree.com

PROFESSIONAL WORK HISTORY

Graham Healthcare Group, Seven Fields, PA 04/2021-Current

Accounts Payable Specialist II

Coordinate activities relating to the AP function by coding line items, applying allocations, obtaining approvals and initiating payments using Sage Software.

Review contract data to ensure invoiced amounts agree, send denials and work with vendors on any amounts adjusted.

Verify vendor statements by researching missing invoices and payments and answer vendor inquiries about payment status.

Provide support for other accounts payable staff to manage workload and share responsibilities.

Assists with month end closing tasks, including accruals and reconciliations.

Performs other duties as assigned by management.

Opens incoming mail and distributes to accounts payable staff, internal local and nationwide departments.

TTG Imaging Solutions, LLC, Pittsburgh, PA 07/2019-03/2021

Billing Specialist-Accountant 1

Process equipment sales and service tickets on daily basis and issue final invoice to customer

Keep and update customer contract file – process monthly service contract upload in Sage to issue monthly, quarterly, annual equipment service contract invoices and distribute according to customer preference.

Set up new customers in system, including requesting sales tax-exempt certificates and tracking in file.

Receive and track equipment sale contracts and keep live file with WIP invoices to be issued.

Process customer credit card payment via Pay Trace. Keep customer credit card information on file to process future payments.

Back up to process customers daily check, ach, cc daily payments to company bank account.

AR Aging Report – make collections calls to customers to arrange payment on past due invoices, including issuing revised invoices, making corrections to invoices per customers requests and resending to customers to assure payment can be made.

System One Holdings, LLC. Pittsburgh, PA 09/2017-02/2019

Project Billing Accountant

Issue invoices to customers on a weekly basis.

Enter invoices into customer invoicing websites.

Review contract terms and verify job setup and paperwork.

Ensure that the submitted paperwork information is accurate and in compliance with company standards and government requirements.

Work with project manager to finalize invoices for submittal to client.

Develop expertise in all billing issues for assigned group of clients and interface with Operations.

Manager for full understanding of contractual matters that impact invoicing a particular client and/or contract.

Investigate and resolve billing issues to ensure jobs are billed within in appropriate time.

Assess current billing operations, offering recommendations for improvement, and implementing new processes.

Support the members of accounting with billing tasks, accounts receivable tasks, and the development and completion of special projects.

THE SAVVY GROUP, LLC. Pittsburgh, PA 09/2016-06/2017

Accounting Specialist

Responsible for receiving, verifying, tracking, and recording weekly employee time in monthly master spreadsheet.

Responsible for tracking and maintaining client monthly media reconciliation billing via monthly spreadsheets with pivot tables.

Receiving, verifying, and entering invoices into QuickBooks.

Ran vendor payment detail for weekly/bi-weekly detail for controller to process payments to vendors.

General Ledger entries.

KETCHUM, INC., Pittsburgh, PA 09/2012-08/2016

Client Accounting Coordinator I

Validate and process all prepays as incurred, credit/rebill, and discrepancy requests in accordance with Contracts, SOWs, and Purchase Orders.

Follow established billing procedures and adhere to company policy while assisting others within the department and while communicating with clients. File reports appropriately.

Perform research to effectively resolve questions/issues raised by client, account staff or local finance, and research unbilled inventory and escalated issues according to established procedures.

Keep Client Billing Assistant Manager appraised of billing issues that may not be completed in timely manner.

Route and maintain client profiles by communicating with local office finance department.

Pull copies and backup as required for both internal and external audits.

Proficient is use of PeopleSoft to run billing reports including unbilled (WIP) reports, labor, and activity reports.

Perform system maintenance on job information as directed by accounting staff and finance.

Expense Report Coordinator I – Accounts Payable Department

Responsible for full phase of auditing, entering and approving employee expense reports for eight locations across the United States.

Communicated with employees to resolve issues with expense report to expedite payment.

Kept reports filed in an orderly fashion for easy access by others for auditing.

MISTICK CONSTRUCTION COMPANY, Pittsburgh, PA 09/2011-01/2012

Administrative Assistant to Project Managers (Temporary Assignment)

Prepared, tracked, and distributed submittals for various projects using Construct Ware software, and prepared subcontracts for project vendors.

Updated Project Managers reports for each project; set up purchase order, schedule of values, and AIA Documents in system; and, verified and categorized weekly invoices using Doc Review software.

PRECISION THERAPEUTICS, Pittsburgh, PA 01/2008-08/2011

Accounts Payable Coordinator

Supervised and performed a variety of task related to the maintenance and process of accounting records, purchase orders and related tasks such as: completion and filing of IRS 1099 forms, twice weekly check runs, management of company credit cards, daily support bills and vendor invoices, credit applications, post wire transfers and utilizes, and backup for Accounts Payable Assistant.

EDUCATION

Bachelor of Science, Business Administration, Taylor University, Fort Wayne, Indiana

Software/Excel/Word

•Sage

•Workday

•QuickBooks

•Peoplesoft

•Pivot Tables

•V Look up

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