Administrative Assistant Secretary
Resume:
Sonia F. Coleman
**** ******* ******, ********, ** 94805
510-***-****-h 510-***-****-c adwxyt@r.postjobfree.com
OBJECTIVE: Seeking a position that will provide the opportunity to demonstrate initiative, gain responsibility, and to further develop as well as utilize my skills.
EDUCATION: Bloomington High School South, Bloomington, IN
High School Diploma, May 1982
Tennessee State University, Nashville, TN
August 1982 – January 1984
Graduate Theological Union, American Baptist Seminary of the West
Berkeley, CA, Master of Divinity, May 2009
EMPLOYMENT:
June 27, 2022 - Alameda Health System
present Administrative & Project Assistant
Acts as a liaison for the assigned unit with other AHS departments; compiles statistics for the Work Place Violence assessment survey; coordinates purchase requisitions for completeness and accuracy, which includes the proper coding and availability of funds and special orders; performs special projects such as researching information, summarizing data and preparing statistical reports; performs office administrative tasks as updating internal procedures, maintaining inventory of supplies and forms, overseeing filing system, opens, reviews and distributes interoffice and external mail; prepares letters and memos; prepares Environment of Care task list, minutes and packet for the monthly meetings, which is sent to the committee, as well as send out email reminders for the meeting; attend daily Safety Huddle meetings for each hospital and type daily huddle notes, typed daily minutes (3xs daily, some evenings and weekends) during the onset of COVID-19 at the Command Center; reviewed reports; attended and typed debrief minutes for power outages at each facility, community incidents, Code Tan and Code Purple incidents; answered calls and returned calls in a timely manner; answered and responded to emails in a timely manner; scheduled meetings for the Environmental Health & Safety Director, whether by zoom or conference room; type daily, weekly and monthly Scalable Events report for the monthly Environment of Care meetings; organize the Cal-Osha log on Excel, participated in The joint Commission Survey in 2020 and The Joint Commission Mock Survey in 2021by presenting our Safety binders of our EOC meetings, our Scalable Events, our Bi-weekly rounding and educational tool, debrief minutes and Work Place Violence Assessment tool.
December 9, 2019 – Through Robert Half Temporary Agency
June 24, 2022 Administrative Assistant
Acts as a liaison for the assigned unit with other AHS departments; compiles statistics for the Work Place Violence assessment survey; coordinates purchase requisitions for completeness and accuracy, which includes the proper coding and availability of funds and special orders; performs special projects such as researching information, summarizing data and preparing statistical reports; performs office administrative tasks as updating internal procedures, maintaining inventory of supplies and forms, overseeing filing system, opens, reviews and distributes interoffice and external mail; prepares letters and memos; prepares Environment of Care task list, minutes and packet for the monthly meetings, which is sent to the committee, as well as send out email reminders for the meeting; attend daily Safety Huddle meetings for each hospital and type daily huddle notes, typed daily minutes (3xs daily, some evenings and weekends) during the onset of COVID-19 at the Command Center; reviewed reports; attended and typed debrief minutes for power outages at each facility, community incidents, Code Tan and Code Purple incidents; answered calls and returned calls in a timely manner; answered and responded to emails in a timely manner; scheduled meetings for the Environmental Health & Safety Director, whether by zoom or conference room; type daily, weekly and monthly Scalable Events report for the monthly Environment of Care meetings; organize the Cal-Osha log on Excel, participated in The joint Commission Survey in 2020 and The Joint Commission Mock Survey in 2021by presenting our Safety binders of our EOC meetings, our Scalable Events, our Bi-weekly rounding and educational tool, debrief minutes and Work Place Violence Assessment tool. I was hired permanently in this position on June 27, 2022.
May 3, 2017 – Through Robert Half Temporary Agency
October 2019 Beth Jacob Congregation, Oakland, CA
Administrative Assistant
This was a long-term temporary assignment through Robert Half Agency where I was the Administrative Assistant. In this position, I answered incoming calls, typed the weekly BEAT, which was distributed through Constant Contact email, to the members, prospective members, and the community. I also typed and proofread their quarterly bulletin, The Voice of Beth Jacob, which was mailed and linked on their website, as well as Facebook, for members and the community. The quarterly bulletin was done in a booklet form, which included the schedule of classes that was offered, visiting scholars and musicals offered, as well as guest speakers.
October 15, 2015 - Through Robert Half Temporary Agency
April 28, 2017 East Bay Church, Oakland, CA
Office Manager
I was hired as the Office Manager after working there with the Robert Half Agency. In this position, I answered incoming calls, distribute mail, set up meetings, ordering supplies, type correspondence, including the weekly bulletins, update the church's website, overseeing the Rental Space Agreement forms for persons interested in renting space within the church, securing incoming income from members and organizations, disbursing payroll checks to staff and typing, as well as copying correspondence for all staff. I have knowledge of modem office practices and procedures, including business correspondence, record keeping systems and standard office equipment operations, word processing and/or spreadsheet applications as well as type 75 wpm and maintain personnel and other record files. I also organize and prioritize workload and complete work under time deadlines.
August 31, 2009 - Alta Bates Summit Medical Center, Berkeley/Oakland, CA
August 27, 2010 Chaplain Resident
Clinical Pastoral Education; provided spiritual care to patients, family and staff on Oncology/Bone Marrow Transplant and Medical Surgical units as well as Women/Infant, Intensive Care and Emergency departments; covered all clinical units when on 24- hour on-call duty; participated in weekly interdisciplinary rounds; provided spiritual resources and ritual services; acted as liaison between medical staff and patient/families during crises; recorded patient visits in charting system; and provided culturally competent and patient centered spiritual care regardless of religious affiliation that addressed the spiritual needs of an ethnically, spiritually and age diverse patient population as part of a multi-faith care team.
April 1, 1992 - Muskegon Heights Public School District, Muskegon Heights, MI
January 31, 2004 Administrative Secretary – Glendale Elementary School
Typed all correspondence for the principal responsible for students CA 60's (school records), responsible for scheduling meetings with staff and principal and responsible for ordering supplies for staff.
Administrative Assistant -Superintendent of Schools
Attended all board meetings (typed minutes and distributed to board members); responsible for scheduling all meetings with staff and superintendent and responsible for securing office files and meeting with vendors.
Administrative Assistant -Curriculum Director
Typed and published the school district's quarterly newsletter; responsible for ordering curriculum tools for each elementary, middle and high schools and responsible for ordering testing/benchmark tools for each elementary, middle and high schools.
REFERENCES:
Jackie Mendoza Ahlgrim, Staffing Manager Office Team
1999 Harrison Street, Suite 1000
Oakland, CA 94612
adwxyt@r.postjobfree.com
Felicia Hall, Operational Support Administrator
1999 Harrison Street, Suite 1000
Oakland, CA 94612
adwxyt@r.postjobfree.com
Venus Baptiste, former EH&S Manager
Lauren Byrd, former EH&S Manager
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