Sushil R Gaikwad

Manager Administration

Profile Snapshot

Proactive, self-driven, listener, multi-skilled and target focused professional in Administration, Facility Management Services, Health Safety & Environment etc; Pragmatic communicator with proven managerial acumen, possess a growth mindset with a willingness to learn, quickly adapt and openness to take calculated risks, abilities to withstand work pressures, deliver assignments within specified time frame without compromising on quality benchmark.

Core Competencies Include...

General Administration EHS Management Event Management Budget & Forecast Travel Management Process Improvement Waste Management Vision & Strategic Planning Statutory Compliance Vendor & Contract Management Office Building Maintenance Negotiation Skills Team Building Problem Solving Skills Kaizen Best Practices

PROFILE OVERVIEW

Experience in emerging service level agreement, scope of work, purchase request for facility services.

Experienced in hiring and managing support staff, budgeting (open & capex), people management, statutory compliance, vendor development and management for administration services.

Planning and administrating the operational activities of a building facility.

Planning and coordinating for facility functions such as town hall, CSR activity, conferences etc.

Coordinating in audits, office projects and ensuring compliance with occupational health and safety regulations.

Successful in reducing on materials used in facility services, office equipment and stationery without affecting the quality by efficient cost control.

Safety concious and an enterprising leader with ability to motivate personnel towards achieving organizational objectives and adhering to industry best practices and building positive work culture.

Seeking challenging role at Management, position as Sr. Manager / AGM across the industry for handling Administration and Facility Services with reputed organization, demanding high standards of work delivery, and providing opportunity to amalgamate my personal enrichment with organizational goals.

PROFESSIONAL EXPERIENCE

BDO India LLP, Pune (IT/ITES Unit) Mar 2019 till date Manager – Administration (Reporting to Director Administration)

Maintain leave & license agreement copies with proper listing of agreements expiry date, due dates of rent payment for 3 offices, Shop Act, ITES certificate and meeting Govt. officials related work.

Monitoring and reporting on operational expenses and facility income.

Responsible for office refurbishment of facility and tracking progress towards its plan of goal.

Managing the travel desk requirements of the employees with travel vendors and its invoices.

Responsible and manage facility central services such as Reception, Security, Housekeeping, Parking etc.

Ensure healthy and hygienic operation of canteen and cafeteria through identified vendor.

Managing the upkeep of all equipment’s to meet health and safety standards.

Coordinating with AMC vendors and check all maintenance work completed according to AMC contract.

Maintain CCTV, Access control, UPS, EPABX, HVAC system and its regular maintenance.

Conduct regular audit related EHS and utility vendor services and maintaining logs for all improvements required.

Being a part of transition team for new office setup till it get fully operational.

Manage and monitoring stock for canteen, pantry, arranging all types of stationery and formats required at offices.

Adhere to the budget and reduce the operational cost without affecting the quality.

Responsible for internal and external ISO 27001:2013 audit, Internal Risk Audit & its check list for legal and statutory audit for Administration.

Coordinating and facilitating set up of welfare activity, events and its arrangements like monthly birthday celebrations, festival celebrations, town hall etc.

Accomplishments:

Awarded by management team for best employee of the quarter spot award in March 2021.

Appreciate by management for successful completion of new office set-up and its refurbishment work.

Siemens Limited, Aurangabad (Manufacturing Unit) Jan 2017 - Mar 2018

Manager – Facility Professional (Reporting to the Facility Location Head)

Key profile: Appointed to manage an array function including Facility Management, General Administration, HSE, Building Maintenance, Specialized & Routine cleaning, managing contractual 250 employees, company audits etc.

Facility Responsibilities:

Managing the facility operations across the factory on daily basis related to people and security service and CSR activities.

Responsible for complete arrangements for annual events, town hall, annual day program, in-house training, International and Domestic meet of the firm organized from time to time.

Ensure the canteen services are satisfactory and perform regular checks on the quality of food serve, ensure that hygiene is maintained throughout the site.

Initiate vendor development and identification for various services with the objective of maintaining sustainable and mutually beneficial relationships with partners.

Manage and monitoring stock for canteen, pantry, and stationery, finalizing menu with canteen committee on monthly basis.

Ensure the smooth functioning of telephone lines, projectors, accesses control and monitor company asset records.

Ensuring upkeep of the STP operations on daily basis and its regular maintenance.

Develop and update soft service processes to check and minimize cost, by initiating best practices.

Conducting regular facility audits for Stationary, Canteen, Pantry, Safety, Waste management and vendor services.

Monitor KPI and perform assessment of all partners to determine the current level of services.

Monitor vendor and service provider expenses on month basis and statutory compliances with site HR.

Monitor monthly MIS report on the performance, processes and improvement in the current process and giving training on revise processes and its safety.

Ensure that the payments to all vendors related to company are done in timely and correct manner.

Accomplishments:

Awarded by management team for successful event plaining, town hall, CSR, audits etc.

Appreciate by shop floor team for successful management of International Sales Meet.

New interior setup for executive dining area, tuck shop and pantry.

Optimized the cost by 10% for housekeeping and canteen with effective cost control.

General Motors India Pvt Ltd, Pune (Manufacturing Unit) May 2010 – Jun 2016

Manager – Global Facility Management (Reporting to Facility Director)

Key profile: Appointed to manage an array of functions including Facility Management, General Administration, HSE, Office Building Maintenance, Technical & General cleaning, managing contractual employees about 200, company audits of GMAS, IMS and BIQ etc.

Responsibilities:

Maintaining good relationship with external and internal customers, stakeholders and communicating with them for their needs and requirements and giving them transparent and tailored solution.

Responsible for developing service level agreement, scope of work, bidding proposal & power point presentation.

Monitoring service provider and vendor expenses in line with budget levels month on month basis and managing contractors across the company premises.

Conducting regular facility audits for 5’s, statutory compliance, Safety, and waste management.

Conducting regular customer survey of end customers & stakeholders about services and taking their feedbacks for service improvements.

Reporting to senior managers on budget and forecast and making recommendations for yearly expenditures.

Responsible for the technical and general housekeeping and landscaping management including filters of air supply units & oven filters.

Preparing SOP/PTP/DP for vendors engaged in handling filter, building maintenance, technical housekeeping, and gardening etc. and auditing the services.

Involved in the office building maintenance with special focus on Plumbing, Carpentry, Painting & Civil Works.

Ensuring Environment Health and Safety for safe work to employees by organizing job specific training, counseling and video presentation related to safe operation practice, height work, energy lock out, confined space.

Responsible for managing with team on Green House Keeping Participation and audits of service providers.

Ensuring complete upkeep of sr. Leadership visits and maintenance of company guest houses, flats etc.

Conducting SOT/EOT with service providers for auditing their service related to safety and environment and its report generation also monthly review of Business Plan Deployment Board of service providers.

Monitoring statutory compliance of contractors and timely approval of contractor bills and KPI.

Involved in improvements and cost control in service provider scope and other AMC services.

Operation and maintenance of office equipment such as projectors, walkie-talkie, Xerox machine etc.

Identifying the environment aspect and preparing the aspect impact register for the respective area.

Accomplishments:

Got 1st position in Green Housekeeping contest held by Baroda Productivity Council in year 2014.

Applauded for 20% cost saving in cleaning service scope by plant management.

Applauded for readiness of successful senior leadership visit and event management.

Successfully managed company audit like BIQ, GMAS and IMS for the respective area.

PIX Transmissions Ltd, Nagpur (Manufacturing Unit) Feb 2004 – Jul 2006 & Oct 2006 - Apr 2010

Officer – Administration (Reporting to the General Manager Admin)

Responsibilities:

Responsible for helping the facilities teams with their day-to-day management of site facility, environment health and safety matters, canteen & cafeteria management.

Maintaining office equipments such as Vending machines, Xerox machines, Aqua Guard etc and its disposal.

Planned and implemented disposal of Hazardous waste like ETP sludge, oil soak cotton waste, Boiler dust, Waste burned oil etc. in legal manner.

Ensuring statutory complaince at all level of service providers.

Responsible for office building maintenance related to technical plumbing, carpentry, painting, civil works etc.

Managed Environment, health and safety of the employees for enhancing professional efficiency through job specific training and counseling.

Responsible for making the arrangement of event management, International and domestic meets at site.

Amendment and finalizing Service Level Agreement for facility services, office equipment, AMC etc.

Responsible for preparing reports as required and certification of contractor bills and invoices.

Accomplishments:

Successful in reducing 10% on materials used in housekeeping cleaning services, machines, and stationery without affecting the quality of work by exercising strict cost control.

Hotel Sunny International, Nagpur (Hospitality Industry) Jan 2003 - Feb 2004

Front Office Incharge (Reporting to the GM)

Responsibilities:

Responsible for upkeep of room bookings for party, check-in & check-out and cordinating with other departments, chief engineer for room renovations.

Attending daily meeting with inter department for planning and scheduling.

Responisble for bulk and party bookings, daily audit for upkeep of lobby, public places, rooms etc.

Radha Krishna Hospitality Services, Mumbai / Bilaspur (Hospitality Industry) Jan 2002 – Jan 2003

Sr. Executive - Housekeeping & Food & Beverage (Reporting to the GM Operations)

Responsibilities:

Ensured upkeep of hospital premises including OT, ICU, Labs, Laundry services and other general areas cleaning.

Preparing various reports, coordinating with HR for wages, maintaining stocks, performing quality check and audits for professional and quality work.

Maintained the attendance and absenteeism record of employees.

Accomplishments:

Nominated as one of the key member by the Management for new site setup at Apollo Hospital, Bilaspur.

The Hotel Pride, Nagpur (Hospitality Industry) Jan 2001 – Dec 2001

Front Office Assistant (Reporting to FO Manager)

Responsibilities:

Managed check-in, check-out, billing and up keeping of occupancy chart and report generation.

Generating various reports like flow chart, night report, room report etc and handling telephones and console.

CREDENTIALS

MBA in Human Resourse Management in A+ grade from Pune University, Maharashtra, India.

B-Tech (Hotel Management & Catering Technology) in 1st division from Nagpur University, Maharashtra, India.

HSSC & SSC from Nagpur, Maharashtra, India.

PROFESSIONAL DEVELOPMENT

Training/ Courses Attended:

POSH Module, EHS, GMAS / IMS, Leadership Skills, Gurukul, Discover Leader in You

IT Skills: Proficient with the use of MS Office, Lotus, Outlook, Osource, Windows and the Internet applications.

PERSONAL DETAILS

Date of Birth : 6th Aug 1979

Languages Known : English, Hindi, Marathi

Gender / Marital Status : Male / Married

Nationality : Indian

Passport Details : N7301726, valid till 2026

Permanent Address : Polite Hermitage, Flat No B-603, Shivtej Nagar, Sector-18, Chinchwad,

Pune, Maharashtra, India. PIN – 411019.

E: adwxt0@r.postjobfree.com, adwxt0@r.postjobfree.com

LinkedIn: linkedin.com/in/sushil-gaikwad-383aa439

M: +91 - 917-***-****

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