Personal Assistant Office Manager

OBJECTIVE

“To obtain a meaningful and challenging position that enables me to achieve my goals in the Administration & Management fields and allows for advancement.”

Scope of My Work

Report to Chairman and responsible about providing office management services to the management. This includes maintaining office services and efficiency, supervising office staff and maintaining office records and reports.

Duties and Responsibilities

Manage office operations and procedures.

Prepare travel booking and accommodation.

Manage correspondences with domestic and international destinations.

Conduct prefect reports (annually, quarterly and monthly).

Liaise with Board Members and as same as with the company departments

Maintain contracts of the office equipment.

Prepare a perfect presentation biyearly and annually for the results of company operations.

Ensure filing systems are maintained and up to date.

Monitor some of projects and prepare schedule of some tasks within required timeframe and coordinate with resource managers and supervisors to get all approvals.

Record MOM for the meeting of management.

Arrange meetings and conference calls for management (including coordinating all meeting logistics, developing agendas and meeting materials, etc.).

Provide general support to VIP visitors.

Create effective dashboard along with analyzing data in a professional presentations.

Establish and review contracts and agreements, and coordinate with the legal consultant of the company.

Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems.

Allocate tasks and assignments to subordinates and monitor their performance.

Perform review and analysis of special projects and keep the management properly informed.

Determine current trends and provide a review to management to act on.

Participate actively in the planning and execution of company events.

Establish and monitor procedures for record keeping.

Develop the processes and policy of administration operations.

4. Perform other related duties as required

Supervisors

Admin Assistants, Representatives and Clarks

Receptionists

Secretaries.

Knowledge, Skills & Abilities

Knowledge

Knowledge of office administration.

Knowledge of human resource assistance.

Ability to maintain a high level of accuracy in preparing and entering information.

Skills

Excellent interpersonal skills.

Time Management skills.

Analytical and problem solving skills.

Decision making skills.

Effective verbal and listening communication skills.

Attention to detail and high level of accuracy.

Very effective organizational skills.

Computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level.

Stress management skills.

Fluent English Language (verbal, typing and writing).

Personal Attributes

Honest and trustworthy.

Respectful and Flexible.

Possess cultural awareness and sensitivity.

Demonstrate sound work ethics.

Education

University Graduate, Bsc. Of Law – Ain Shams University, Cairo, Egypt. 1992

Advanced Diploma in Business Management. 2004

Advanced Office Management and Professional Administration Skills - 2010

The Professional Office Manager – Excellence Program 2014

Professional Personal Assistant (Seminar) - 2011

ISO 9000:2000 Serious Foundation Training Course - 2005

Microsoft Office Professional Package

Advanced Level in English Language

Working Experience

Executive Office Manager

Elmasriah Elkhaliegia Co. (MK-Jojoba)

Chairman’s Office

Privately Held; 1001-5000 employees; Construction Industry

September 2021 – Current, Egypt.

Office Manager

Ali Zaid Al-Quraishi & Brothers Co. Ltd.

Chairman’s Office

Privately Held; 1001-5000 employees; Construction Industry

January 2009 – December 2020 (12 years) Saudi Arabia

Office Manager

Burhan Holding Company KSCC

Chairman’s Office

Privately Held; 1001-5000 employees; Construction Industry

April 2006 – August 2008 (2 years 4 months) Kuwait

Office Administrator

HOT Engineering & Construction Co.

Chairman’s Office

Privately Held; 1001-5000 employees; Construction Industry

January 2001 – March 2006 (5 years 3 months) Kuwait

Executive Assistant

Mannesmann Rexroth Egypt

Sales & Marketing Manager

Privately Held; 501-1000 employees; Mechanical Engineering Industry

April 1996 – January 2001 (2 years 10 months) Egypt

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