Administrative Assistant Admitting Representative

Marthina LaBelle

Irving, TX

214-***-****

*********@*****.***

Experience

Senior Administrative Assistant

UTSW Medical Center/Department of Pathology/NGS Next Generation Sequencing/Covid-19 Testing and Research

2018- 2021

• Administrative support for one Lab Manager, four Research Scientists, five Bioinformatics Specialists, one Computational Biologist, and helped to support ten Pathology Faculty Members.

• Managed NGS faculty and lab schedules including meetings, travel, monthly timesheets, expense reports, licenses, certifications, and memberships

• PeopleSoft Financials – Purchase requisitions, IARs, IDRs, service requests, eProcurement and payment requests

• PeopleSoft Travel – Travel authorizations, expense reports

• Functioned as liaison with other departments, including Purchasing, Accounting, Pathology Business Office, External Vendors, Telecommunications, Physical Plant, Information Resources

• Obtained and organized invoices for inventory tracking, receiving, distribution and payment

• Planned and coordinated travel for faculty

• Managed PC inventory and ensures Division

• Assisted CUH, Pathology, Cytology, HLA Lab, FLotometry, Immunology, Bioinformatics, Microrray Core, Hemopathology, and NGS Faculty and Lab Staff with general requests

• Managed custom orders and requests with unique vendors

• Coordinated large equipment requests, reviewing quotes, assisting with negotiations, and completing acquisition justifications

• Provided support for the NGS lab manager and other personnel, including placing orders for lab supplies

• Assisted with patient consent forms and advanced beneficiary

• Acted as back-up in the absence of Hemopathology Sr. Administrative Assistant

• Managed finances for program

• Prepared financial forecasts and projections of lab purchases, identifying available funds

Senior Administrative Assistant

Southwestern Temps/UTSW Medical Center/Transplant Surgery, 2016 – 2018

• Administrative support for four transplant surgeons and one fellow

• Managed transplant faculty schedules including clinics, surgeries, appointments, on-call and coverage during transplant unavailability

• Oversaw credentialing, licenses and certifications for faculty

• PeopleSoft Financials – purchase requisitions, CKRs, IARs, IDRs, service requests

• PeopleSoft Travel – travel authorizations, expense reports

• Functioned as liaison with other departments, including Human Resources, Information Resources, Telecommunications, Physical Plant, Purchasing, and Accounting

• Obtained and organized invoices for BuyCard purchases

• Planned and coordinated travel for faculty, fellow, residents and medical students

• Fellowship/GME Coordinator

• Managed PC inventory and Division computers

• Assisted CUH, nephrology and hepatology faculty and staff with general requests

• Performed other duties as assigned

Medical Collections

BRM, 2016 – 2016

• A/R for medical collections in Interprose for multiple companies

• Answered phone and dispatched calls

• Confirmed insurance information

• Sent disputes for resolution

• Corresponded with patient and attorney

• Corresponded with patient and medical facilities

• Established patient payment plans

Admitting Representative/Patient Care Services/ Scheduler St. Paul/UTSW Medical Center, 2003 – 2015

• Greeted patients and signed them in

• Confirmed patients sign and understand consent forms

• Confirmed insurance

• Registered patients

• Maintained medical records

• Scheduled & confirmed appointments and accounts in Epic

• Answered phone and dispatched calls

• Served as information desk to walk in patients

• Scheduled appointments from the referral report

• Maintained the template and schedules for 11 doctors

• Provided administrative support for all providers

• Maintained the front lobby to ensure cleanliness and safety Assistant Manager

Main Street Perks, 2002 – 2003

• Opened and closed the store

• Purchasing and receiving

• Inventory control

• Cashier

• Implemented a cost saving food preparation system

• Helped develop a new menu

• Heavy customer service

Administrative Assistant

AWS/TEX AIR Welding, 1999 – 2002

• Billing and collections

• All correspondence for 2-6 salesmen

• Filing, inventory, light purchasing and receiving

• Shipping

• Telephone sales

• A/P, A/R and payroll

• Responsible for quarterly reports to CPA

• Monthly sales flyers production and distribution Office Assistant

Dr. Robert Longenecker, DACBR/Radiologist, 1996 – 1999

• Handled all correspondence with attorney and insurance offices concerning patients and their cases

• Insurance verification

• Checking x-rays in and out

• Scheduling X-ray pick-ups

• Filing, billing and collections

• Custodian of records

• Verifying information from referral doctors

• Light in-house transcription

Education

Northlake College Irving, TX

• Business English, MS Word, DOS, Lotus 123, 1995

• 12 Continuing Education Units, 2 College Hours

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