Support Assistant Office Automation

Location:

Cheyenne, WY

Posted:

May 03, 2023

Contact this candidate

Resume:

MRS. Florentina Tudela Leon Guerrero

*** **** **

Apt. H

Cheyenne, WY 82007

Home: 302-***-**** - Ext:

Email: *******@*****.***

Job Type: Permanent, Remote

Work Schedule: Part-Time/Full-Time

Work Experience:

U.S. Army Engineer District, Japan

Unit 45010

APO, AP 96343 United States

04/2008 – 12/2022

Hours per week: 40

Administrative Support Assistant

Duties, Accomplishments and Related Skills:

Provides administrative support to Engineering staff under the direct supervision of the Chief of Engineering Branch. Receives and files correspondence, records, and reports; searches and withdraws material from files as requested. Examines documents and correspondence for completeness of information and conformance with pertinent administrative rules, regulations, and office procedures. Screens all incoming correspondence for suspense dates and maintains master suspense file for all directed tasks; establishes controls to review and update status of suspended actions and follows-up, as necessary, with the appropriate point of contact. Reviews all correspondence verifying spelling, conformance with proper format and procedural requirements and correcting typographic errors. Utilizes numerous automated systems to perform a variety of functions including word processing, calendar maintenance, financial management input (timekeeping/labor), training, purchase requests (PR&C), travel order, and travel vouchers in support of assigned office. Knowledge of and expertise with general office automation software, practices and procedures as well as computer skills are critical to job performance. Composes correspondence of a routine or repetitive nature. Prepares and coordinates a wide range of office support services for 80 plus staff, including requests/actions related to personnel matters, timekeeping, awards, leave, mail and distribution, supplies and equipment control and coordination of all official transportation and travel support. Credit card holder and ensure government regulations, guidelines, policies and procedures for purchasing are followed. Maintains reservation calendar for conference rooms. Track incoming personnel and provides district specific pre-travel requirements which must be completed before incoming personnel travel orders may be completed and published. Highly proficient with Corps of Engineers Financial Management System (CEFMS). Ensure travel order remarks accurately document pre-travel items. Ensure orders are properly approved and authorized by resource management (RM) and logistics (LM). Review completed travel orders for accuracy and notifies supervisor, RM and LM of discrepancies. Forwards copies of completed orders to employees and logistic to process travel requirements. Maintain appropriate calendar for staff officer and arrangements for time and location of meetings, including updating calendar, notifying participants, providing background material requirements and coordinating necessary audiovisual support. Receives and screens visitors and phone calls for the staff officer, ascertaining nature of the request. Personally handles a variety of matters and questions, including routine questions of a nontechnical nature, which do not inherently require direct technical knowledge.

Supervisor: Stephen J. Karwan, 315-***-****

Okay to contact this Supervisor: Yes

Central Registration Office

Camp Zama, Japan

Camp Zama, AP 96338 United States

06/2004 - 04/2008

Hours per week: 40

Administrative Support Assistant

Duties, Accomplishments and Related Skills:

Actively participates in the management of the activity or organization by performing a wide variety of clerical and administrative support duties. Serves as the central point of contact for matters related to day-to-day operations. Applies knowledge of the organization, its functions and regulations to carry out a wide variety of administrative functions related to the preparation of correspondence, personnel, accounting, purchasing, maintenance and repair of equipment, management of records and information, budget preparation and oversight. Composes standard operating procedures and sets internal priorities. Develops procedures to generate improvements in administrative services. An extensive knowledge of rules, operations, and practices, and judgment in locating and selecting the most appropriate guidelines is required.

Supervisor: Paula Harding/Paul Stearns, 315-***-****

Okay to contact this Supervisor: Yes

Education:

Marianas High School Saipan, Mariana Island, MP United States

High School or equivalent 06/1981

References:

Name

Employer

Title

Phone

Kimball Ohsiek U.S. Army Corps of Engineers

Chief, Engineering Services Section