Data Entry Administrative Assistant
Resume:
Lori L. Nunes
**************@*****.***
TECHNICAL EXPERIENCE
Microsoft Office (Word, Excel, Outlook, PowerPoint), Data Entry, Type 50-60 wpm, SAP, Oracle 11i, PeopleSoft, Adobe (Reader and Professional), Microsoft Windows 95/98/2000, Documentum, ECO/MPR Status Database, Editing, Proofreading, Meeting Maker, EZenterprise, Smartspace, Omni Page Pro, Lotus Notes, ETMS, Team Track, ASK, PC and Macintosh, Iron Mountain Database, Xerox Scanner
PROFESSIONAL EXPERIENCE
Syserco
Office Support OCT 2019-MAR 2020
Archived server files to Microsoft Sharepoint and entered Metadata for each file.
Gener8 JAN 2019-APR 2019
Office Support/Auditor Assistant
Familiar with QAD Software System
Assisted in collating documents for both AR/AP for the Sales Tax Audit covering 3 years
Researched AP transactions relating to the audit selection
Matched AR invoices to shippers and ensured the files were complete
Filed documents in appropriate folders
SPTS Technologies
Order Administrator SEPT 2018 – NOV 2018
Processed sales orders and quotes in Oracle
Created Invoices for Service Billing
Sent out all Invoices to various customers
Created and maintained Excel spreadsheet of returned spare parts (RMAs)
Received, put away and pulled parts in the warehouse
Leiters Compounding
Admin JUL 2018 – AUG 2018
Filed all Batch records and correspondence for the Quality department
Filed all employees’ training documentation
Prepared and organized former Batch records for offsite storage
Pentair
Admin MAR 2018 – APR 2018
Filed Safety training correspondence for various employees
Updated Excel spreadsheet with employees test scores for Safety training courses.
Scanned and renamed Batch records and moved into appropriate folder.
Dialog Semiconductor NOV 2017- JAN 2018
HR Assistant
Assisted the HR department with coding and indexing of all current and former employees files for the updating of company’s database.
Makita MAR 2017 – AUG 2017
Office Assistant
Converted Word documents to PDF and filed them for digital archiving.
Printed and filed all incoming email correspondence for physical archiving.
Omnicell NOV 2016
Order Entry
Input quotes and sales orders into CRM system and generated reports for sales team.
Align Technology SEP 2016 – OCT 2016
Data Entry
Copied and pasted purchase orders and sales orders into Excel spreadsheet.
KLA JUL 2016
Expeditor
Called vendors to follow-up on the delivery dates for various part numbers.
Neophotonics FEB 2016
Auditor
Three-way matching between the company purchase orders to the vendor invoices and packing slips.
Compared checks to approvals and to payment process.
Verified system generated reports to the software applications for the accuracy of the report.
Interacted with global company’s documents from US, Japan and China.
Scanned hard copies of tested documents.
Becton Dickinson, San Jose, CA JUL 2015 – SEP 2015
Data Entry (Contract)
Supported the quality services/calibration department in the data entry activity using Blue Mountain Regulatory Asset Management Database (BMRAM)
Edited all records to reflect changes to equipment ownership, location and department
Interacted with various departments/associates for clarification regarding equipment data
Thermofisher, Fremont, CA Sep 2014 – Oct 2014
Data Entry (Contract)
Reviewed company’s medical data sheets for current company information and updated as needed
Validated that updated data sheets had the red lines cleared and changed the format from Word to PDF
Sent updated documents to management
Harris MYCFO, Palo Alto, CA Dec 2013 – Jan 2014
Tax Admin (Contract)
Processed tax documents
Scanned tax forms into client’s folders
Receptionist coverage
Distributed mail
Star One Credit Union, Sunnyvale, CA Aug 2012 – Dec 2012
Vault Clerk (Contract)
Made sure that all original Deeds of Trust were in members’ files
Retrieved all paid loan files and sent letters to members
Verified members’ addresses and checked loan status in XP2 database
Responsible for maintaining Real Estate and Consumer loan files and correspondence stored in the loan vault
Interfaced with appropriate staff to resolve questions, inconsistencies, or missing or misfiled files and documents
XXT Incorporated-Santa Clara, CA Mar 2012 – Apr 2012
Document Scanner (Contract)
Scanned company documents to create a backup PDF file
Filed PDF documents in appropriate shared folders in the system
Filed paper documents in appropriate folders in the document file cabinets
Stanford University-Utilities Dept., Palo Alto, CA Oct 2010 – Nov 2010
Administrative Assistant (Contract)
Updated Excel spreadsheet for ongoing scanning project
Provided administrative support to Power Group and Utilities department
Uploaded scanned invoices into Oracle
Updated employees’ folders with copies of scanned timecards
Kellogg’s-Quality Dept., San Jose, CA Sep 05 – Jul 10
Data Entry (Contract)
Entered daily Quality report information into master database
Entered material requests from various departments by vendor into the master vendor database
Entered Quality Action Food Review data sheet information into the Product Evaluation System
Stanford University – Housing Dept., Palo Alto, CA Feb 2010 – Mar 2010
Administrative Assistant
Collected Business Reports and assembled in binders for various meetings
Researched Stanford website database for housing information and documented into Excel Spreadsheet
Abbott Hematology- Document Control Dept., Santa Clara, CA Jul 2007 – Dec 2008
Documentation Specialist
Provided support to Document Records Management and Labeling Engineering Services department within the Document Control organization when needed
Edited redlined copies of (SOP’s) Site Operating Procedures and (DOP’s) Department Operating Procedures and also departmental forms
Proofread various documentation such as: SOP’s, DOP’s, Labeling Artwork, Operating Manuals for CELL DYN Systems and methods for accuracy in grammar, punctuation and spelling
Entered data into database to post information on the intranet for the company to be able to access (i.e.; ECO/MPR Database, EPHF, H:Drive)
Posted Final Distributions of ECO’s (Engineering Change Orders) and MPR’s (Material Preliminary Release) into the ECO/MPR Status Database
Communicated and processed with Iron Mountain (vendor) to provide information regarding service and storage of files and documents
Responsible for implementing and maintaining the effectiveness of the quality system
Verified in ASK for current revisions of effective documents upon requests for copies
EDUCATION
Milpitas High School, Milpitas, CA
High School Diploma
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