Administrative Officer Supply Chain

Curriculum Vitae of Md. Morsheduzzaman Mandol

Curriculum Vitae of

Md. Morsheduzzaman Mandol

Tropical Hussain Tower, Apt- C6, Plot 582/A&B, R-07, Baitul Aman Housing Society, Adabor,

Mohammadpur, Dhaka -1207, Bangladesh

Cell No. +88-015**-***-***

E-mail: **********@*****.***

Key Qualifications:

Being a support service professional, I have experience in the field of general administration, logistics and supply chain management with different organizations like the ET Tech Limited, UCEP Bangladesh, International Committee of the Red Cross (ICRC), CARE International, Plan International and Islamic Relief Worldwide, Bangladesh.

I want to succeed in a stimulating and challenging environment that will provide me with advancement opportunities. I want to excel in this field with hard work, perseverance, and dedication. I want a highly rewarding career where I can use my skills and knowledge for organizational and personal growth. Working Experiences:

Manager Admin & Operations- ET Tech Limited, Bangladesh since January 2022 (Continue) Office Management including Facilities Management:

Plan and coordinate administrative procedures and systems and devise ways to streamline administrative policy & procedures at every level.

Recruit and train operations staff and allocate responsibilities and office space.

Ensure availability of office supplies by ordering stationery and IT equipment. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. Monitor costs and expenses to assist in budget preparation.

Ensure dealing different correspondence, complaints and queries prepare letters, presentations and reports.

Ensure smooth and adequate flow of information within the company to facilitate other business operations. Manage schedules and deadlines.

Oversee facilities services, maintenance activities and tradespersons (e.g electricians). Organize and supervise office activities (recycling, renovations, event planning etc.). Ensure operations adhere to policies and regulations. Keep abreast with all organizational changes and business developments

Organize office layout, ensure proper office condition and arrange necessary repairs/maintenance

Scheduling meetings and appointments within the office & with different organizations, authorities Supply Planning with Logistics Management:

Communicate with all departments, region and prepare comprehensive yearly plan of demand and develop activity plan according to the requirement.

Initiate plan of action as per the requirement and set up plan to deliver materials on time to avoid interruption of program activities.

Contact with working sites and set service delivery plan. Contact with all vendor as per requirement for timely delivery of materials/services

Review inventory status and prepare monthly forecast. Upon approval ensure necessary action for stock replenishment.

Manage all stock inventories in such ways so that no item/material expire shelf life. No materials stay too long in stock, reconcile with all site stocks and make sure internal exchanges takes place for any emergency requirement or long time stayed materials

Ensure good relationship with all department, sites, vendors and with management

Maintain liaison with corresponding bank, clearing agents and insurance authorities. Curriculum Vitae of Md. Morsheduzzaman Mandol

Procurement & Supply Chain Management:

Take initiative to ensure the supply chain strategy is aligned with annual work plan. Coordinate with other departments and sites to develop annual operation plan of Supply Chain Unit. Make sure that supply chain team staff are responsive to any request on time and are compliant with supply chain systems.

Confirm purchase request has been reviewed, checked and entered in the procurement status report system. Make requesting staffs are informed on the updated status of their request

Consolidate all requests from different department/sites and ensure all data in Purchase Request are filled properly with budget confirmation.

Make arrangement for bid opening, checked all documents of vendor and provide technical documents to technical team when needed. Ensure evaluation process of submitted tender completed properly.

Once PC recommendation is approved, confirmed that Purchase Order/ Contract agreement is prepared and signed.

Ensure signing of long term agreement for long time services of vendor such as delivery of office supplies, AC, Generator, Telephone lines servicing, vehicle servicing, insurance companies, fuel pump/CNG stations etc.

Follow up all orders, update status of all orders and inform requested department/unit, in-case of any delay or interruption in supply channel.

Update all procurement files manually or automated in the system and update all database accordingly. Based on the updated status, prepare statistical report & share with management. Ensure preparing monthly, quarterly and half yearly procurement status report and circulation among staffs.

Follow up the long-term agreement or service agreement and measures are taken in advance for renewal or new tender process. All necessary approval are duly taken in advance

Upon analyzing the risk of procurement/supply chain system and develop strategy plan based on the red flags and implement corrective action plans as required.

Initiate vendor enlistment process and confirm that the vendor list is updated time to time after validation of the business documents of all suppliers. Prepare the list of potential vendors and share with all regional staff.

Initiate to prepare annual budget of supply chain department. Be prepared to prepare project budget when requires during developing the new proposals

Travel & Accommodation Management:

Confirm upon receiving any request all arrangement for air/bus/train ticket, hotel accommodation arrangement has been confirmed

Make sure that logistics service request has been properly submitted by staffs and ensure all logistics services has been provided to staffs moving from Dhaka or coming to head office

Ensure vehicle arrangement has been confirm for all field movement and rental of vehicles has been confirmed

Lead and ensure signing of long term agreement with different travel agents, hotels, vehicle rental companies and services are provided as per the agreement

Assess and evaluate vendor performance for renewal of agreement or either for circulation of new tender

Coordinate with all field staff on their opinion for the services provided by the vendor and negotiation with the service providers took place to ensure win-win situation

Ensure safety & security for all staffs travelling to different districts/upazila’s

Ensure proper booking of all expenses as per budget guideline related to travel and accommodation Fleet and Asset Management:

Ensure all vehicle documents are updated timely, initiated the registration, fitness process, comprehensive insurance. Financial claim has been done (insurance claim) in-case of any accident

Review vehicle policy and provide all sorts of supports to requesters to ensure cost effective & efficient management of all vehicles for the smooth operation of project activities.

Confirm vehicle support provided to the requester on priority. Ensure fuel management system producing monthly fuel consumption report, regular vehicle maintenance program in a cost-effective manner and monitor usages of vehicle for proper charging to the respective project. Supervise all drivers’ activities, monitor vehicles movement for field trip and day-to-day use. Curriculum Vitae of Md. Morsheduzzaman Mandol

Asset Management:

Confirm upon receiving any new asset, proper asset tracking system are in place, asset numbering is done and reported.

Make sure staffs are trained, and capacity developed to achieve the objective of the organization. Staffs are provided enough trainings and support as per requirement.

Make sure that asset tracking systems are in place for all asset and equipment movements and updates asset and equipment register.

Prepare list of obsolete or unused asset and items for management decision and carryout the disposal accordingly. Ensure damage/ lost asset reports are kept and necessary disposal process are carried our following policy and procedures. Management approval is taken and written off process completed and handed over the assets to the buyer as per Policy

Event Management

Coordinate with other department, prepare annual event planner and orient the team for successful program organization.

Coordinate with other departments and form event management committee based program needs

Coordinate with different agencies, local elites, police station, FSCD etc for extended support from those offices. Ensure safety and security of all programs

Communicate with local elite, organization, service providers to ensure all sort of services to make all events successful

Staff Management

Organize regular formal meetings with team members. Ensure good working and living conditions for all mission teams.

Make sure staff efficiency, all support staffs are working actively to provide all sort of services

Assess staff performance and provide coaching and guidance to ensure maximum efficiency.

Make sure that staffs are well oriented on current legislation relating to use of different equipments. Ensure that communication systems are properly installed, function well and are used correctly.

Checked and prepared report on the amount of computer equipment & software items are needed for the organization. Back-up plan is in place by the mission; data security and anti-virus updates are done on due time and ensure that all computer equipment is well maintained and used correctly. Manager Administration- Under Privilege Children’s Education Program (UCEP) Bangladesh December 2018 to December 2021

Office Management

Supply Planning with Logistics Management

Travel & Accommodation Management

Vehicle/Fleet Management

Inventory/Warehouse Management

Asset Management

Event Management

Staff Management

Logistician – International Committee of the Red Cross (ICRC) Bangladesh Delegation – November 2013 to December 2018

Logistics and Supply Chain Management

Logistics Service Management during emergencies

Procurement Management

Export and Import Management

Travel & Accommodation Management

Fleet and Asset Management

Warehouse Management

Event Management

Logistics Officer – Islamic Relief Worldwide, Bangladesh – August 2012 to November 2013.

Office Management

Logistic and Supply Chain Management

Procurement & Store Management

Travel & Accommodation Management

Event Management (In house/outside office premises) Curriculum Vitae of Md. Morsheduzzaman Mandol

Fleet Management

Administrative Officer - Plan Bangladesh - July 2011 to August 2012

General Administration Management for the Regional Office

Procurement and supply chain management

Logistics Services for organizing different awareness program

Human Resource Management

Asset Management & Vehicle Management

Inventory Management

Administrative Support Officer – CARE Bangladesh - August 2009 to February 2011

Procurement and supply chain management

Human Resource Management

Asset Management

Vehicle Management

Inventory Management

Warehouse Officer (SIDR Program), Warehouse Officer & Manager (SHOUHARDO & SHOUHARDO II Program) - CARE Bangladesh - December 2007 to April 2009 & March 2011 to July 2011

Warehouse Management.

Materials/Commodities receiving and dispatching

Distribution management

Safety & Security

Communication and coordination with stakeholders

Reporting

Personal Details:

Name : Md. Morsheduzzaman Mandol

Mother’s Name : Most. Mahmuda Begum

Father’s Name : Md. Abdul Aziz Mondol

Permanent Address : C/O- Md. Abdul Aziz Mandol.

Bonbivagh Road, South Dhanghora (Sukhnagar), Gaibandha -5700 Present Address : House-582, Apt-C5, Zara Oriental, Baitul Aman Housing Society, Adabor, Mohammadpur, Dhaka-1217

Date of Birth : December 29, 1982

Nationality : Bangladeshi.

Marital Status : Married.

Religion : Islam.

Educational Qualification:

Completed Master of Business Administration (MBA) major in Human Resource Management from Daffodil International University in the year 2014

Passed Master of Arts in English Literature from Dhaka College under National University in the year 2004

(Exam held in 2007)

Passed Bachelor of Arts in English Literature from Dhaka College under National University in the year 2003

(Exam held in 2005)

Passed Higher Secondary Certificate Examination (HSC) with Science Group from Gaibandha Govt. College under Rajshahi Educational Board in the year 2000

Passed Secondary Certificate Examination (SSC) with Science Group from Gaibandha Govt. Boys’ High School under Rajshahi Educational Board in the year 2000

Training History:

Sl No. Course title Duration Organization

01 Leading a Team 03 Days ICRC Bangkok Delegation

02 Logistics Seminar 05 Days ICRC China Delegation 03 Staff Integration Course 10 Days ICRC Bangkok Delegation 04 Procurement Seminar 05 Days ICRC Head Quarter

05 Personal Efficiency Course 03 Days ICRC Dhaka Delegation 06 Training on HR management 01 Day CARE Bangladesh 07 Training on Inventory Management, Leave 02 Days CARE Bangladesh Curriculum Vitae of Md. Morsheduzzaman Mandol

management, Office Management

08 Training on Gender Diversity & Equity 03 Days Plan Bangladesh 09 Training on Procurement policy & Procedures 01 Day CARE Bangladesh 10 Foundation Training on SHOUHARDO II

Program

10 Days CARE Bangladesh

11 Warehouse Management 03 Days CARE Bangladesh

12 Financial Management 01 Day Islamic Relief, Bangladesh References

Reference -1 Reference -2

Pobitra Kumar Modok

Managing Director

ET Tech Limited

Road # 2, Janata Housing Society Limited,

Ring Road, Mohammadpur, Dhaka, 1207

Mobile – 017**-******

E-mail- *******.*@*****.***

Kumar Pritish Baul

Material Development Specialist

USAID’s Esho Shikhon Activity

House # 14, Road # 137

Gulshan-1, Dhaka

Mobile – 018**-******

E-mail- ***********@*****.***

Sincerely,

Md. Morsheduzzaman Mandol

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