Administrative Assistant Resources

Soroush Bahawi

Concord, CA

Mobile: 925-***-**** Email: *******.******@*****.***

To become associated with an organization, where I can utilize my skills and gain further knowledge while enhancing the organization’s productivity and reputation. PROFESSIONAL EXPERIENCE

Human Resources Assistant (UNV) UNICEF Afghanistan Nov.2019-Aug.2021 Key Duties:

Facilitating the process of contracts for consultants

Preparing the NFR for the consultants’ contract extension

Sharing the contract extension document with the consultants to be signed by them

Preparing the invoice for their payment

Timely follow up on the progress of their duty in different zones and outposts

Reviewing the final attendance reports and final report of the English classes

Preparing the evaluation report

Preparing and sharing the invoice with the consultants as well as acknowledgment for the receipt of the final payment and informing to close the PO Follow up on mandatory courses with new staff members as well as with the current ones, UNVs and Interns

Sharing a standard email with the new staff members, all the ACO UNVs and Interns to complete the online mandatory courses

Updating the tracking sheet of mandatory courses for UNVs and Interns after following up with them to complete the courses within the given deadline

Reaching out to staff members if they face any technical problem while completing the courses and if required to follow up with the relevant colleagues in AGORA Classification and distribution of long service award certificates annually including preparation of the presentation for the general staff meeting

Sorting out long service award certificates for ACO staff including zones and outposts staff as well as separated staff members

Follow up with eligible staff members to provide their photos for preparing the presentation for the long service award certificates to be presented in the general staff meeting

Arranging and distributing the certificates for each of the sections and informing them through email to hand over their certificates

Issuance of employment letters, preparing memos as well as bank letters for ACO Staff along with distribution of Cigna cards for ACO staff and submission of pension entitlement certificate to UNJSFP Focal point in compiling and addressing staff queries on various HR activities other than recruitment (like administering one HR e-mail account)

Preparing memos as well as cancellation form and sending them through the pouch to New York.

Informing staff for their UNLP collection through email

Providing the staff members certification letter for official trip as well as bank letters

Informing the staff members of receiving their Cigna cards and submitting the cards to them

Sending Cigna cards of zones and outposts staff members through pouch and informing them through email

Providing employment certificates for the current staff members as well as the separated staff members including interns and consultants

Preparing memos for pension request as well as scanning and saving them in the right folder in shared drive before sending the documents to GSSC through pouch

Receiving the pension entitlement certificates of retirees, sending them to retirees for signature as well as sending the CE’s to UNJSPF through pouch

Following up with the UNJSPF focal point for any issues like non receipt of payment or CE for the retired staff members

Updating the IP UNLP tracking sheet

Recording the contract extensions of staff in the master list tracking sheet, updating the tracking sheet of the Warden and study leave requests, tracking and recording of all individual learning and group trainings including the stretch, surge, ROSA exchange, tripartite assignments

(incoming and outgoing) and updating them in the HR tracking master list

Evaluation of individual trainings – sharing evaluation links with the SMs

Sending the MIP Claims of the retired staff members to Cigna address when required

Requested stationery for the section on monthly basis

Organizing the HR Archive, arranging the staff personnel files boxes to be moved to the archive

Managing the ECM page of the HR section as well as maintaining the electronic files and organizing HR data

Sending the certificates of the zones and outposts through pouch as well as informing them through email

Administrative Assistant ASARA Global Group JAN.2018-Oct.2019 Key duties:

Key member of the team responsible for assisting with day to day operations of the HR functions and duties

Gathering payroll data like working hours and employees’ leave records

Compile and update employee’s records

Writing and translating reports from Dari to English and vice versa related to the office

Oversee day to day activities of the office

Editing and proofreading reports, attending area seminars and other meetings as necessary

Managing and responding to project related emails

Translating and Transcribing Questionnaires

Performing certain administrative tasks as assigned SKILLS:

1. Adobe in design

2. Adobe premiere

3. Ms. Office

4. Adobe photo shop cs5

5. Organizing efficient team work

6. Photography

7. Positive attitude, good reporting and creative skills PROFESSIONAL TRAINING

Certificate, PAYK investigative Journalism training, May 2015

Certificate, leadership development class “Habitudes1”, Institute for leadership development

(ILD) June 2015

Certificate, 208 hours’ winter training course on directing, media plan, camera, editing, lighting

Sound and production, Kabul University media operations center (KUMOC), faculty of Journalism Feb 2015

Certificate, pre-employability and self- development training program USAID funded project

University support& workforce development program (USWDP), 2016 KU

Certificate, 70 hours’ Intermediate course of General English, ELCLC (ESO) 2016 EDUCATION

Bachelor of Journalism (Printed Media) Kabul University, 2017 High School Diploma Tasbit Sawya Nokhbagan High school, 2012 Advance (VI) English Language Certificate Hewad English language training center, 2010 References are available upon request

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