Contract Specialist Executive Assistant
Resume:
BARBARA J. CISNEROS
Contract Specialist/Executive Assistant
CONTACT
PHONE:
EMAIL:
***********@*****.***
EDUCATION
Sidney T. Lanier, Austin, Texas
Austin Community College, Austin, Texas
2020-2020
WORK EXPERIENCE
Texas Department of Transportation – Research Technology and Implementation Division - Contract Specialist IV
9/1/2017 – 6/30/2022
As a Senior CS, I developed, wrote, revised and/or prepare s complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports; Negotiates contract new agreements and amendments/modifications; Composed and transmitted conditional award notices; Conducted audits, researches and identified problems with proposals, contracts, contractors or lettings and proposes solutions; Coordinated start work date ensuring all necessary materials will be available for the contractor; Ensured contracts are payable and meet all legal requirements; Executed agreements and contracts; Issued release to work orders; Maintained, updated and compiled detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; wrote routine and unique correspondence; Met with project managers to identify objectives, needs and issues concerning project contracts; Monitored, updated and reconciled accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System; Provided technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions; Researched state and department policies and previous contracts. Reviewed contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications; Reviewed, coordinated and processed routine open records requests; Reviewed, interpreted and clarified statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations; Served on project, partnering or continuous improvement teams; Set up expenditure authorizations in PeopleSoft; Visited and inspected contractor work sites; travels/drives as required and follows prescribed safety requirements. Oversee high-level contract operations for the two Contract Specialist; coordinated calendars for team meetings; maintained filing system for contracts (in person and online-SharePoint); Maintained sensitivity to confidential matters; worked under limited supervision of the Director to RTI.
Texas Department of Transportation – Austin Maintenance Division - Contract Specialist I
6/1/2012 – 8/31/2017
Served as the Executive Assistant for Director of Maintenance Division; Managed the calendar for director and other staff; Ordered office supplies for the department; Performed advanced clerical and/or administrative office support-related activities and/or advanced complex data quality control work. Coordinated activities for one or more projects and/or specialized programs. Work involved confidential correspondence and communications. Work required contact with middle and high-level managers and private entities. Assisted with Letting, Bidding, Awarding and Executing State Maintenance Contracts. Monitored, updated and reconciled accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System; Provided technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions; Researched state and department policies and previous contracts. Reviewed contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications; Reviewed, coordinated and processed routine open records requests; Reviewed, interpreted and clarified statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations; Served on project, partnering or continuous improvement teams; Set up expenditure authorizations in PeopleSoft; Visited and inspected contractor work sites; travels/drives as required and follows prescribed safety requirements. Oversee high-level contract operations for the two Contract Specialist; coordinated calendars for team meetings; maintained filing system for contracts (in person and online-SharePoint); Maintained sensitivity to confidential matters; worked under limited supervision of the Director to Maintenance Division.
Health and Human Services Commission – Program Specialist
3/1994 – 5/2012
Program Specialist for Legal Services, Appeals Division - received and maintained all incoming appeals and grievances. Processed and scheduled hearings. Created and Maintained database to keep track of all grievances.
HB Construction – Executive Assistant
10/2022 – present
Executive Assistant to President of company. Process and orientation of new hires. Prepare documents for staff files. Send out offer letters. Time management through Paycor. Approve and update times when necessary. Accounts Receivables for Homeowners Association fees using QuickBooks. Maintain Homeowners email box – respond in a timely manner. Company deposits. Maintain President’s calendar. Gatekeeper of incoming calls. Maintain confidential and personal information. Reconcile credit card receipts with statements. Personal errands when necessary.
SKILLS
Contact this candidate