Accounts payable/ data entry

**** ** **** *** ***** Springs, FL ***** * 954-***-**** * ***********@*****.***

Susan Forsyth

Professional

Profile

Professional

Experience

• Accounting in the Construction / Manufacturing industry for 30+ years

• Adept at interdepartmental coordination and communication

• Possess comprehensive knowledge of Microsoft Word, Excel, Outlook and Timberline

• Honed company organizational procedures

JWR Construction Services, Inc. Deerfield Beach, FL Accounts Payable Administrator, October 2016 – February 2023

• Responsible for all Accounts Payable procedures. Processing, auditing and maintaining of vendor accounts. Reconciling of all vendor statements to assure accuracy

• Remain in constant contact with customers and subcontractors to keep communication open for potential issues

• Transformed filing system and data collection of all paperwork to ensure a ‘paper free’ workplace

• Coordinate all Subcontractors invoices and backup paperwork to assure accuracy and efficient payments

• Prepare reports, releases of liens and all documentation related to accounting to support the Controller

• Reconciliation of all credit card statements to ensure accuracy and timely payments

• Receive and process all Notice to Owners and all subcontractor releases of lien prior to release of payments

• Receiving, processing and preparing payments of all invoices / pay applications

• Helps resolve contract payment disputes and confer with contractors concerning contract payments and compliance

• Receive and process all subcontractors pay applications (AIA) to ensure accuracy of contract amounts and accuracy of monthly billing

• Assists Controller with researching vendor payments and open commitments

• Excellent verbal and written communication skills

• Ability to multi-task and works well under pressure

• Ability to work independently

Advanced Control Corporation Fort Lauderdale, FL

Accounting Assistant, February 2011 – November 2015

• Responsible for all Accounts Payable procedures. Processing, auditing and maintaining of vendor accounts. Reconciling of all vendor statements to assure accuracy

• Collect outstanding Accounts Receivables. Remain in constant contact with customers and subcontractors to keep communication open for potential issues

• Transformed filing system and data collection of all paperwork to ensure a ‘paper free’ workplace

• Coordinate all Subcontractors invoices and backup paperwork to assure accuracy and efficient payments

• Prepare invoices, reports, payroll, releases of liens and all documentation related to accounting to support the Controller

• Reconciliation of all credit card statements to ensure accuracy

• Obtain Certificates of Insurance, W9’s and licenses for all projects

• Assist Service Department with the issuance of work orders for Service Technicians

• Processing of AIA pay applications to ensure timely delivery Academy Roofing & Sheet Metal of Florida, Inc. Fort Lauderdale, FL Accounts Payable Administrator, April 2010 – November 2010

• Responsible for the auditing and reconciling of all vendor accounts to assure accuracy

• Transform filing system to help the department with the efficiency of workflow

• Process vendor invoices and credits; matching invoices to purchase orders

• Verify the accuracy of invoices

• Determine the proper general ledger coding

• Obtain necessary approvals on invoices and expense reports

• Data entry of invoices and credits into the Timberline accounting system

• Reconcile Vendor statements, research and correct discrepancies

• Follow up on missing documentation

• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly

• Reconcile credit card statements, posted transactions to correct G/L accounts and follow up with any discrepancies

• Responsible for maintaining 1099 information and certificates of insurance

• Maintain vendor files and documentation thoroughly and accurately

• Collect correct releases of lien prior to the distribution of checks Mardale Specialties Direct, Inc., Coral Springs, FL Accounting Manager, February 2003 – October 2009

• Process invoicing for all three Florida branches

• Manage all AIA pay applications

• Examine all incoming contracts and compare to scope of work, prep for signature and process insurance

• Responsible for data entry of purchase orders, customer information and credit information

• Process and evaluate all new customer’s credit applications

• Responsible for collecting all Accounts Receivables

• Process all cash receipts and post to customer accounts

• Prepare and input all Accounts Payables in MAS 200 accounting system

• Responsible for processing all Releases of Liens to insure prompt payment

• Implement printing of month-end/year-end reports

• Provide training on MAS200/Sage system accounting software

• Process and reconcile all credit card payments

• Responsible for implementing credit checks prior to new purchase orders bing processed American Specialties, Inc. Yonkers, NY

Computer Operations Manager, August 1980 – 1999

Data Processing / Data Entry Manager

• Evaluate and implement printing of month-end/year-end reports

• Coordinate on-line time and printer allocation

• Analysis of departmental reports to provide accurate and up-to-date information

• Responsible for the resolution of problem circumstances arising with the computer system

• Coordinate, prepare and input all multi-company billing, credit information and mid-month reporting

Data Processing / Data Entry Manager

• Responsible for receiving, logging and prioritizing work assignments

• Provide training to entry level data entry personnel in the applications performed and equipment utilized

• Responsible for the audit, modification and data entry of all customer information i.e. credit information, purchase orders, acknowledgements, invoices, etc

• Utilized my computer knowledge and hands-on experience to assist managers in the resolution of problems arising on the computer system

Education Kaplan University, Fort Lauderdale, FL

Accounting Major

GPA: 4.0

Westchester Community College, Valhalla, NY

Business Administration Major

GPA: 3.5

Additional

Skills

Bookkeeping Certificate

Quickbooks Certificate

MAS90

Sage

Timberline

Notary Public

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