Accountant Assistant Support Specialist

Mary Segui

Olive Branch, MS ***** • 901-***-**** • ****.*******@*****.***

CAREER SUMMARY

Analytical Accounts payable and receivable clerk with experience performing financial tasks with accuracy and efficiency. Proficient in producing and distributing invoices, reconciling accounts, and maintaining files. Expertise in prophesy 21. Dynamic Office Manager that provided smooth-running business. Highly dependable, ethical, and reliable support specialist and leader in blending advanced organizational, technical, and business acumen. Crucial assistance to office staff and customers with eagerness and attentiveness. Resourceful Accountant offering multi years of expertise in examining and analyzing accounting records, financial statements, and financial reports to assess accuracy and enforce compliance. Evaluates processes to identify deficiencies and formulate strategy to mitigate risk. Advanced knowledge of accounting principles, standards, and best practices. Personable and energetic with an aptitude for client relationship management. CORE COMPETENCIES

PROFESSIONAL EXPERIENCE

Boyle Trust, Memphis, TN 12/2021-04/2023

Administrative Assistant

Responsible for payroll processing, downloading files/reports for owners, and receivables/payables.

• Weekly/Salary Payroll for approximately 5000 employees.

• Accounts receivable, Accounts payable, and paid personal bills.

• Downloaded files in Sage for viewing of owners of the company use Yardi hiring process. William Sonoma, Olive Branch, MS 09/2021-12/2021

Human Resources Coordinator/ PEAK SEASON

Responsible for administrative duties for the human resources department of an organization.

• Delivered friendly assistance with new hires throughout interviewing and hiring process.

• Filed paperwork, sorted, and delivered mail, and maintained office organization.

• Prepared monthly termination lists to be added to permanent records.

• Organized new hires orientation schedules. Posted positions through approved recruitment channels. Set up orientations and initial training for new employees.

• Managed on-site evaluations, internal audits, and customer surveys Data Analysis and Research Statement Review

Outbound Calling

Accounting Operations Management

General Accounting

Invoicing and Billing

Confidential Document Control Quicken Expertise Auditing- GL & Financial Invoice and Payment Processing Payment Questions Customer Relations Account Reconciliation/GL Entries Weekly/Salary Payroll Statutory Reporting Craigens Garage LLC, Hernando, MS 11/2020–09/2021

Office Manager

Responsible for overseeing the general administrative functions and any events or activities in the office.

• Managed daily operations within Garages office by supporting continuous delivery of excellent services and care.

• Updated employee paperwork and records.

• Created training program for new office employees

• Elevated customer satisfaction ratings by resolving client and case issues efficiently.

• Recruited, trained, and developed dynamic administrative team, supporting all corporate growth and productivity objectives.

• Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.

• Communicated with patients to resolve inquiries, schedule appointments and address billing questions.

• Handled supply purchases and inventory management for office operations and equipment maintenance.

• Managed office inventory and placed new supply orders.

• Reduced financial discrepancies by accurately managing accounting documentation in QuickBooks while maintaining case costs and billing processes.

• Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives

• Oversaw quality control and productivity rates to increase revenue and production times Radians. Memphis, TN 08/2019-11/2020

Accountant Assistant

Responsible for supporting the accounting department by performing clerical tasks, including processing invoices and recording transactions, maintain account balances, and other duties, as needed.

• Processed weekly invoicing, including posting and reconciling payments and addressing all aged receivables.

• Cleared account balances by examining customer payments, payment history and coordinating contact with collections. Reviewed general ledger entries for accuracy and completeness.

• Sent copies of invoices and statements to customers to facilitate payment of outstanding invoices.

• Assisted with time-sensitive functions, including recording credit memos, processing invoices, and completing month-end reports.

• Used Prophecy 21 to enter and post accounts receivable documents.

• Recorded cash, checks, and credit card transactions to complete customer payments.

• Kept accounts receivable tracking database current with relevant client information, collection and billing progress and program changes.

• Coded invoices and other records to maintain organized and accurate records.

• Posted customer payments by recording cash, checks, and credit card transactions.

• Reviewed and reconciled discrepancies in accounts and financial documentation.

• Investigated and resolved discrepancies in monthly bank accounts.

• Managed financial operations, month-end reporting, financial schedules, and reconciliations. Fred's, Memphis, TN 10/2018–12/2018

Senior Accounting Clerk

Responsible for maintaining financial record and confirming the accuracy of accounting database information.

• Evaluated PeopleSoft accounts receivable detail level mapping to general ledger to check accuracy and completeness.

• Researched and tracked accounting or documentation problems and discrepancies.

• Reconciled accounts quickly, accurately, and efficiently.

• Entered key financial transaction data into database.

• Reconciled all expenses and accounts, including company credit cards and expense accounts. VIP Marketing, Southaven. MS 02/2014–03/2018

Office Manager

Responsible for overseeing the daily operations of an office and its various departments.

• Handled scheduling and managed timely and effective allocation of resources and calendars.

• Increased office organization by developing filing system and customer database protocols.

• Distributed company correspondence, including memos and updates to reinforce and apprise departments and divisions of corporate objectives and developments.

• Wrote professional business correspondence to maintain strong line of communications.

• Trained [60] employees on best practices and protocol while managing teams to maintain optimal productivity.

• Oversaw day-to-day office operations, including receiving and organizing correspondence, answering, and forwarding calls and creating business letters and records.

• Maintained impeccable office organization to support efficiency, professionalism, and performance objectives.

• Managed office inventory and placed new supply orders.

• Aided senior leadership during executive decision-making process, meeting with clients to research case, collect data, prepare settlement packages, and interpret information for daily report generation. EDUCATION

06/2016 Bachelor of Science: Business Management. American InterContinental University, Schaumburg, II.

CERTIFICATIONS

Homeland Security Clarence License- 30

MS Notary License - 2021

TECHNICAL SKILLS

Sage and Yardi Software, Microsoft Word, Beginners Powerpoint

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