Records Technician Plant Manager
Resume:
VICTORIA L. DURAN
Las Cruces, NM *****
********@*****.***
Education:
High School Diploma, Hatch Valley High School, Hatch, New Mexico
Work Experience:
Business Manager
Southern New Mexico Correctional Facility
January 2020 to June 2022
Responsible for supervision of all staff to include three Financial Specialist, Purchasing Agent and Warehouse and Canteen Staff.
Ensure that all Accounts Payable, Purchasing and Inmate Trust deadlines are met.
Evaluate resource allocations and revise as necessary, as well as approve and make salary recommendations for all vacant positions.
Ensure that all monetary, equipment and supply needs are being met in order to operate a calm and safe Correctional Facility.
Regularly coordinate and assist Central Office, Facilities Manager, and Physical Plant Manager to jointly provide for institutional physical plant needs, security or property control projects.
As well as duties for Assistant Business Manager.
Assistant Business Manager
Southern New Mexico Correctional Facility
December 2012 to January 2020
Responsible for the supervision and training of Financial Specialist - Inmate Accounts and Financial Specialist - Accounts Payable/Travel on Share financial, travel system and CMIS.
Audit Inmate Accounts and reconcile with the CMIS system. Compile and submit State Treasurer's deposit.
Reconcile and review petty cash on a monthly basis.
Develop financial reports using the Share financial software. Maintain Cash and Budget System for compliance with ACA.
Coordinate all Joint Powers Agreements to include billing for employee wages and benefits and inmate pay, ensure receipt of all revenues.
Log and track Fixed Assets Inventory and prepare financial reports at the end of the year.
Log all Hobby Shop Sales on Excel spreadsheet and distribute funds to Corrections Industries, Central CVR and Inmates discharge account.
Audit Canteen account and process checks to Securus for phone time and Correction Industries for Product.
Process all credits to inmates for canteen to Keefe and issue credit to inmates. Assure that daily deposit is correct and approve.
Update Central Office on all money orders that have been returned from financial institution and adjust account accordingly.
Assist Business Manager in Budget Request preparation. Serve as Communications Officer for the facility to ensure all telephones are operational, as well as voice functions.
Serve as copy machine liaison to ensure all copy and fax machines are operational.
Trained as back-up for Business Manager, Accounts Payable/Travel, Inmate Accounts and Purchasing.
Responsible for processing travel, contacting Hotels and reimbursements to staff, using the Travel System. Auditing and processing all invoices for payment, verifying that the vouchers submitted and have been paid using Share financial.
Reconcile bank statements in CMIS. Currently have taken over the tasks of the Business Manager, while position is vacant here at SNMP.
While in this position, I have used Share financial to reconcile and maintain the general ledger accounts, prepared and submitted reports to Central Office. Responsible for the supervision of all staff, to include, Accounts Payable/Travel, Purchasing, Inmate Accounts, Canteen and Warehouse.
Financial Specialist
Inmate Accounts Southern New Mexico Correctional Facility
January 2008 to December 2012
Post deposits to Inmate Accounts of a daily basis and post miscellaneous charges (notary, copy, postage, etc.) to inmate account
Respond to inmate or staff questions, as they occur.
Notify other facilities of available funds when money is owed to them.
Participate in new inmate orientation. Process inmate and group debit memos.
Ensure accounts for parolees and discharges are audited and updated prior to processing release checks. Forward money to inmates that have been paroled or discharged as needed to close out accounts.
Verify accuracy of inmate pay submitted for posting.
Post and reconcile incentive pay and submit report to Business Manager.
Prepare report and submit to Accounts Payable for gratuities, grievances and transportation. Keep track of all receipt numbers processed through the fiscal year on log and update as needed.
Responsible for freezing inmate accounts for canteen, and posting Supervision and training of two Records Technicians on the Banner System (software used to process purchase orders, invoicing and paying vendors for product and services and other financial reports), and 2 Work Study students.
Audit Budget Technician
New Mexico State University
July 2004 to December 2007
Supervision and training of two Records Technicians on the Banner System (software used to process purchase orders, invoicing and paying vendors for product and services and other financial reports) and two Work Study students.
Responsible for all daily, weekly and monthly reconciliations of 45 grants, service and restricted fund accounts.
Verifying that all accounts tie into and balance in the General Ledger. Having three accounts that tie into one general ledger.
Processing Professional Service Contracts, prepare monthly financial statements for all managers and Director of Media Productions.
Monitor balances and closing date on all grant accounts and all salary fund accounts.
Prepare annual reports and initiate funds changes.
Review all departmental fiscal transactions. Monitor all department inventory and coordinate all paperwork on lease vehicles.
Train new employees and provide regular training to department on leases, workman's comp, policies, and the Banner System. Work with Director to meet with university officials on any fiscal matters.
Prepared financial reports and spreadsheets using Microsoft Word and Microsoft Excel. Contacting vendors and obtain quotes in order to process purchase orders and other information as needed.
Administrative Secretary III
New Mexico State University
July 1997 to June 2004
Responsible for the supervision and training of one Secretary and one Records Technician in Banner System (software for processing purchase orders, invoicing and paying vendors and other financial records and reports) and Work Study Students.
Maintained all personnel files and processing of all forms for hiring; maintained leave for all staff, verified all student and temporary staff time sheets.
Maintained all accounts, processed financial transactions to ensure all accounts balanced to general ledgers, billing and collection of all sales to the public. Assisted with budget procedures, research information for reports as well as prepare financial spreadsheet and reports using Microsoft Word and Microsoft Excel.
Responsible for work orders for printing, department keys, lease vehicles and travel arrangements for department head. Processed procurement cards, order supplies for department and organized service awards for the College of Agriculture.
Skills:
General Ledger Accounting
General Ledger Reconciliation
Journal Entries
Bank Reconciliation
Accounting
QuickBooks
Excel
Word
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