Felicia S. Khalis

*** *. ***** *****, *******, IL 60426

708-***-**** (C) / Email: adws9m@r.postjobfree.com

Profile:

Professional administrative support offering versatile office management skills and proficiency in Microsoft Office Programs. Strong planner and problem solver who readily adapts to change. Able to juggle multiple priorities and meet deadlines without compromising quality.

Education:

Thornton Community College, South Holland, IL 1977 – 1979 / General Studies

Chicago OIC, Chicago, IL 1978-1979 / Secretarial Training Program

Bremen H.S., Midlothian, IL Diploma

Skills:

Typing / 80 wpm

Data Entry /12,000 KPH

Front Desk Reception

National Notary Assn.

Office Management

Event Management

Express Scribe

Customer Service/Support

Audio Transcription

Calendar Management

Travel Coordination

File Management

MicroSoft Office

SharePoint

Contract Procurement

Quick Books - Intuit

SAP Ariba

Google Suites

CPR Certified

Reception/Front Office

Professional Experience:

Beaman Public Relations Inc. Office Administrator/Executive Assistant 09/2021 - present

Provide Personal and Executive Assistance to the President and CEO. Manage and monitor calendars, book meeting rooms and arrange for refreshments and materials to be available; support for upper management; oversee onboarding for new hires; answer phones, process expense reports and invoices; assist with the procurement of local, state and federal contracts; maintain and update certifications and no change affidavits in order to help secure contracts; check BidBuy to bid on contracts; maintain office supplies and equipment; assist with payroll; management projects as needed.

Amdocs Executive Administrative Assistant 04/2018 – 08/2021 Provide Personal and Executive Assistance to two C-Level Executives; Extensive Calendaring and Travel Planning; Expense reports; Scheduling of meetings, conferences, forums; Create and maintain spreadsheets; Order supplies, answer phones; Manage the day-to-day operations of the office.

Community Assistance Programs Executive Administrative Assistant - 05/2017 – 03/2018

Executive Assistant to CEO and COO * Process and type reports * Billing * Assist with HR/Payroll * Coordinate and organize meetings with offices in other locations * Correspond with Legislatures * Arrange meetings * Schedule travel arrangements * Attend board meetings/take minutes * Maintain Calendars * Create Spreadsheets and Financial Reports * Order Supplies/Office Equipment * Arrange luncheons, conferences

Contract Typist/Transcriber 01/2014 – Present

Contract transcription and typing services for various individuals and companies; Editing of documents for various corporations and companies.

Felicia S. Khalis

747 E. 155th Court, Phoenix, IL 60426

708-***-**** (C) / Email: adws9m@r.postjobfree.com

U.S. Cellular Corporation Administrative Assistant II (Temporary) 07/2016 – Aug. 26, 2016

Provide administrative assistance to Sales and Operations teams; Data entering of thousands of agent files/customer documents into Ariba; Typing of Correspondence; Travel arrangements; Scheduling meetings; Outlook Calendar Management

Sadie Waterford Manor Executive Administrative Assistant - 09/2013 - 04/2015 Provided Secretarial support for CEO, CFO and HR Management: Typing of various correspondence and documents * Responsible for registration of incoming girls into the facility * Completed intake process for each incoming resident* Made travel arrangement * Arranged meetings * Transcribed minutes of meetings * Assisted with payroll process * Responsible for reception duties, i.e., Greeting and directing visitors * Answering telephones * Ordering supplies

Village of Phoenix, Phoenix, IL Executive Assistant - 03/2012 – 09/2013 Provided Secretarial support for the Mayor and Village Trustees; Attended meetings with other mayors and various community leaders on his behalf; Typing of high-level confidential correspondence; Data entry of water dept. records; Kept and updated the Mayor’s calendar; Arranged for travel and scheduling of meetings; Responsible for transcription of all town meetings; Responsible for village community center rentals and the supervision of the center employees;

Kaplan, von Ohlen & Massamillo, Chicago, IL Legal Secretary 12/1989 – 07/2009 Provided support for 5 attorneys including travel/hotel arrangements * Scheduling of meetings, depositions, Court dates * Coordinated meetings with various government agencies(e.g., Department of Justice; Judges; Clients and various Vendors) * Typing of briefs, Motions, Expense Reports (both domestic and foreign) * Generated Foreign currency exchange reports * Transcribed Depositions, meetings and interviews

Loyola University of Chicago, Chicago, IL Executive Assistant 05/1981- 10/1989 Handled multifaceted clerical tasks (data entry, filing, records management and billing) as the assistant to the registrar and admissions offices * Coordinated travel arrangements, maintained database and ensured the delivery of premium service to students * Communicated effectively with multiple departs to plan meetings and prepare welcome packages for new students * Established strong relationships to gain support and effectively achieve results *Helped coordination of recruitment events

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