Support Specialist Administrative Assistant
Resume:
KELLY KOHLER
Sinking Spring, PA ***** 610-***-**** *****.*******@*******.***
Professional Summary
Organized, detail oriented, flexible, self-motivated, dependable and capable of independent responsibility as well as being a team player. A diligent individual with strong work ethic, professionalism, communication skills and leadership qualities.
Skills
Administrative support specialist
Compensation and benefits
Microsoft Office
Track and Analyze Reports
Comfortable working in a fast-paced environment
Time management
Organizational Skills
Managing Processes
Problem Solving
Data management
Work History
Provider Scheduling Coordinator, 11/2020 to Current
Tower Health Medical Group, Hospitalist Group – Reading, PA
Develops, maintains, and monitors monthly and daily provider working schedules and census sheets for 75+ Hospitalists across 5 hospitals, utilizing Lightning Bolt database software and manual creation within a 3-month working calendar. Following stringent deadlines for multiple block and flexible scheduling according to the scheduling rules/policies/procedures. Maintains all daily updates to all schedules and redistributes to physicians as updates occur.
Establishes a strong working relationship with all providers and demonstrates the ability to have open communications with the provider regarding working schedules.
Assist with new physician orientation to include educate physicians on scheduling process and protocols.
Responsible for after hour schedule changes.
Work with Locum Representatives for Locum Hospitalist scheduling.
Extensive communication with administrators and 90-100 Hospitalists (regular, per diem, locums and nocturnist) to ensure all shifts on all hospital floors, at all hospitals are covered on a daily basis.
Shift Tracking of extra shifts and non-traditional day shifts to keep track of shift differentials. (ie. Night, backup, weekend, etc)
Other duties as assigned.
Administrative Assistant, 04/2019 to 11/2020
Tower Health Medical Group, Hospitalist Group – Reading, PA
Prepare correspondence, forms, reports, presentations, calendars and other documents
Maintained high levels of confidentiality while creating files, reports and records
Entered schedule into paging system on a monthly basis and maintained daily
Maintained ACLS/BLS/Medical License/DEA for all providers.
Consult Tracking/Patient Encounters/MATT Tracking
Hospitalists Staff Meetings and Minutes
Patient Care Committee
Surgical Co-Management Schedule and Daily Assignments
Other duties as assigned
Operations Support Specialist, 03/2016 to 04/2019
Arrow International Inc./Teleflex, Inc. – Reading, PA
Verified data integrity and accuracy.
Prepare correspondence, forms, reports, presentations, calendars and other documents.
Maintained high levels of confidentiality while creating files, reports and records.
Coordinated calendars and schedules for management team.
Assisted Human Resources Manager in HR policies, procedures and practices, and benefit programs.
Supported Health and Safety Manager with administrative tasks.
Backroom lead for all quality audits, internal and external.
Payroll system administrator.
Maintained office equipment and maintained office supply inventory.
Administrative Assistant, 01/1993 to 03/2016
Arrow International Inc./Teleflex, Inc – Reading, PA
Prepare correspondence, forms, reports, presentations, calendars and other documents.
Maintained high levels of confidentiality while creating files, reports and records.
Coordinated domestic and international travel arrangements, including booking airfare, passport renewal, hotel and transportation.
Coordinated board and committee meetings, including schedules, information preparation and distribution.
Coordinated calendars and schedules for management team.
Documented human resources actions by completing forms, reports, logs and records.
Education
High School Diploma: 1986
Buckeye West High School - Mt. Pleasant, OH
Ohio State University - Columbus, OH
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