SUMMARY

I have **+ years of administrative experience. I possess strong communication, time management and organizational skills. I am a team player who excels in fast paced and challenging environments.

EXPERIENCE

Honeywell 2022-2022

Project Management Specialist/Purchase Order Administrator

Enter Project orders into SAP

Create files for orders on shared drive and file folders

Enter projects on spreadsheet and track them

oProject #

oCustomer Name

oCustomer Region

oProject Name

oSales Order

oPO#

oOrder Recv’d.

oOrder Booked

oOrder Due Date

oTotal PO Value

oWhen it was invoiced

oHow much was invoiced

oInvoice number

oProject manager

oEntered the name of who entered the project

Receive invoices to process the Goods Receipt

Invoice sales orders and close projects

Run billing reports - weekly

Run forecasting reports - monthly

Fix any discrepancies on any payments made on any Pos

Project Management on small projects

Shipped packages out

Created packing slips

Certificates of Liability

Bank verifications

Credit memos and debit memos

Third party requisitions

ASM 2021-2022

Sales Administrator – Contract

Entered Orders

Generated Reports for Sales Reps

Created Purchase Orders

Help with onboarding of new employees – new employee numbers

Ann & Robert H. Lurie Children’s Hospital 2021 – 2021

Administrative Assistant – Clinical/Academic

Provide general administrative support to Pain Management

Provides general administrative support to Pain Management physicians, APN’s and RN’s and Anesthesia Department physicians

Assists with the schedules of patients into Pain Clinic (including management of schedule template), confirming patient clinic appointments, register for MyChart and explain clinic structure if parents have questions

Entering patient consultations for Anesthesia department

Assisting Kids Doc when needed to schedule patient appointments

oObtaining referrals (if applicable) prior to clinic appointments

Obtaining patient records needed prior to patient appointments

oFilling out Release of Information form with parents

oFaxing or Mailing consent to appropriate locations to obtain records

Manage Pain Management Physician and RN outlook calendars

oScheduling meetings

oReserving conference rooms

oTaking Meeting minutes when needed

Assisting Nurse manager with Excel spreadsheet for Pain Clinic patients with all patients included (to be updated weekly)

Processing and sending out billing invoices daily for Anesthesia Department

Request patient records needed to schedule patient first appointment

Template scheduling management for clinics

Obtaining physician, psychologists, and physical therapy availability for clinics to create Provider Schedule

Complete billing documents for Acute and Chronic Pain services and manage paperwork needed to be sent to HIM to scan into patient chart

Send patient letter through Epic system to referring providers regarding patient appointments and after summary

Manage Division of Pain Management meetings, creating agendas, taking meeting minutes and compiling data regarding Acute Pain

Serves as point of contact for families calling Pain service, and help to triage phone calls and route appropriately

Assists APP’s in credentialing/re-credentialing process with associated

Assisting Physicians and Nurses with Pain Management Events and Departmental events

Planning, preparation and recruitment related to The Comfort Ability program

Perform other duties as assigned

Sunrise Systems-Abbvie 2020 – 2021

Contractor-PTP Specialist

Invoice resolution

Purchase Order reconciliation

Create supplier orders in response to customer requests for material goods and services in LSI and SAP systems

Resolve invoice discrepancies with Suppliers, purchasing, and Accounts Payable

Update systems, e.g. SRM, ECC appropriately upon receipt or goods and services

Close out open orders

Follow-up with customers, or suppliers as needed to ensure appropriate close out process is executed

Bell & Howell/Fluence Automation – Arlington Heights, IL 2017 - 2019

Purchasing Assistant/Expeditor for Supply Chain

Created purchase orders through our MRP system to request parts for machines that were shipping out to customers and making sure that there were enough parts in inventory

Monitored and closed out past due purchase orders by contacting vendors with updates on orders.

Communicate with suppliers and vendors about purchase orders and past due purchase orders

Expediting and confirming purchase orders with vendors to make sure we could the parts needed on time

Requested quotes from vendors for parts to to compare quality, quantity, delivery and price

Run MRP on a daily basis to see what was needed to order for the week or month

Track status of orders to see if parts were being delivered on time or if there was a problem with the order

Track past due orders with vendors to see what the problem with the order was and what needed to be done to get the order shipped

Help out with smaller purchases, reviews and inventory matters

Ge with the Engineering Department to help provide drawings of parts for vendors

Help with inventory in the warehouse with the audit and check the inventory against the database

Executive Assistant 2016 – 2017

Assists in the planning, development, evaluation, implementation and execution of projects within the department. Provides complete administrative support to senior/executive management and engineering department

Acts as liaison between staff members and business associates by relaying information, assisting in problem solving, arranging meetings, planning and carrying out projects, maintaining smooth and accurate communication flow in person, by phone, voicemail, email, etc. Act as an administrative liaison with internal and/or external sources

Supplies administrative support to executives and engineering department. Maximizes executive’s time by sorting and prioritizing mail, planning and scheduling meetings, conferences, and travel. Advising of the daily agenda as well as future appointments/activities; drafting letters and correspondence, returning calls; initiating communications; reading and/or researching subject material

Prepares reports by collecting and analyzing information, filling out reports; obtaining appropriate signatures

Oversees administrative procedures and processes for assigned area and examine work flow. Revises processes as necessary to improve efficiency

Monitors budget, accounting, timesheet records and handles confidential materials

May assist in the confidential preparation and processing of Performance Management Feedback and Personnel Action Forms

CPI patent annuity maintenance. Retrieve and send annuity authorizations via the internet, send invoice payment authorizations accordingly

Schedule and prepare patent awards, including ordering plaques, coordinating check requests for all inventors involved

Order and maintain office supplies, process invoices, create requisitions in SAP, arrange facility maintenance, ship items via FedEx or USPS

Security badge access to facility

Loyola University Chicago – Chicago, IL 2013 – 2016

Administrative Assistant

Maintain files related to graduate experience, organize and coordinate new applications, arrange tours and interviews with potentials, maintain and update database

Assisting the Coordinator and Undergraduate Programs Director in the coordinating of an introduction of the potential majors/minors to the director, complete all necessary paperwork, track and maintain departmental files, help organize events, coordinate annual senior luncheon and departmental award event

Assist students each semester in adding classes, facilitating makeup exams, quizzes, and proctor exams

Coordinate new faculty hire paperwork, budget spreadsheets, maintain filing system, schedule office hours, organize department events and meetings

Assist in the spending of monies and try to maintain the budget of various accounts controlled by the department

Maintain department webpage

PPI data steward for department for computer security

Navistar, Inc. – Melrose Park, IL 2011 – 2012

Administrative Assistant

Created purchase requisitions and special documentation needs

Ordered supplies

Set up pagers for technicians, EURs and phones for new employees

Triggered and closed work orders, set up EURs,

Prepared travel arrangements and coordinated records

Answered/handled telephones, distributed mail, managed calendars, set up conference meetings, prepared expense reports, faced and filed, and documented flow charts

Assisted Project Management with customer reports and correspondence logs

Dr. Pepper Snapple Group – Northlake, IL 2008 – 2009

Sales Promotion Assistant

Created purchase orders and point of sale ordering and confirmed receipt of all vendor documentation; including follow up

Created sales presentations and sheets

Maintained beverage zone tracking

Ordered CSAB national sales and promotional materials

Created quarterly on-premise pricing sheets for assigned divisions

Served as backup for Senior VP’s Administrative Assistant and Pricing Coordinator; project set up, new employee set up, developing and maintaining onboarding documentation

Coventry Healthcare – Downers Grove, IL 2005 -2008

Regional Coordinator

Generated acknowledgement letters, created staffing letter spreadsheet

Updated databases for PTO

Created bonus, traveling and expense reports

Completed Office Deport ordering set up for case managers

Created AIG high dollar report

Answered telephones, filed, photocopied, faxed, and did data entry work

Ordered supplies and maintained Federal Express and UPS mailings

Reported on documentation status as required by department standards

EDUCATION

Robert Morris College – Chicago IL 1990 – 1992

Business Administration concentration in Accounting

Associate of Arts

Catherine College – Chicago IL 1986 – 1987

Stenographic Secretarial Diploma

Skills

50-60 WPM, Data Entry, Internet Research, Strong Communication Skills, Client Contact Skills, accounting, financial statements, accounts receivable, accounts payables, expense reports, PTO tracking, payroll, bookkeeping, purchase orders, purchase requisitions, travel arrangements, travel expenses, bonus reports, administrative skills, Terminal Four (T4) Content Management System, project management

Software

MS Word, MS Excel, Internet Explorer, Lotus Notes, MS Outlook, MS Access, Peachtree, MS PowerPoint, MS FrontPage, Adobe, some HTML editing, PeopleSoft, AS400, SAP, Salient, some Dreamweaver, Apollo, Sakai, Locus, ECMS, Insite (INFOR), Certify, Paycor, Concur, Oracle, Action-ERM, LSI, SRM, Banner, EPIC, TEAMS, StarLeaf, EZ Call, Voalte Messenger, Salesforce, Compass

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