J. Carmen Parrish

919-***-****

adwqy6@r.postjobfree.com

Executive Summary: A dedicated Administrative Professional who is goal oriented. Extensive experience processing invoices, tracking invoice approvals, tracking budgets contracts, scheduling and coordinating contractors. Scheduled meetings and events for groups up to 1,000 guests. SKILL SET

• Meetings / Teleconference Set up

• Complex Spreadsheets

• Expense Reports / Concur/Various

• Strong Proofing, Grammar, Research Skills

• Inventory Control/Maintenance

• Client Invoicing

• Microsoft Excel

• Microsoft Word

• Microsoft PowerPoint

• Quickbooks

• Prolog

• OSHA 30 Certification

• Conducted Training Sessions

• JDE

PROFESSIONAL EXPERIENCE

Intertek, Wake Forest, North Carolina February 2021 – October 2022 PROJECT COORDINATOR

• Quotes, A/P, A/R, Generate and process purchase orders, customer services, Site Safety Representative, other tasks as Directed by Manager. Walkers’ Construction, Raleigh, North Carolina January 2020 – March 2020 ADMINISTRATIVE ASSISTANT

• Responsible for expense reports, travel arrangements, processing departmental invoices. Provided support for the Project Manager and Field Superintendent as needed. KBR/TSS, Raleigh, North Carolina November 2019 – January 2020 DOCUMENT CONTROL)

• Responsible for project document distribution. Position eliminated due to lack of projects. MK Stickbuilders LLC., Raleigh, North Carolina September 2017 – August 2019 OFFICE MANAGER

• Responsibilities included: A/R (approximately 18 Home Builders in 40+ developments); A/P; HR; Safety Program (developed and implemented); developed and maintained all filing systems; developed and maintained invoice numbering system; enter information in QuickBooks as required; generate 1099's at year end; other duties as required. Robert Half, Raleigh, North Carolina November 2016 – May 2017 ADMINISTRATIVE ASSISTANT TO DIRECTOR OF EPCM (PROJECT VOLUME = $2B +)

• Responsible for expense reports, travel arrangements, meeting coordination, catering as necessary, processing departmental invoices including the main construction PO. PROJECT COORDINATOR

• Responsible for job set-up and coordination of drawings and materials with the installation department manager.

Apex Steel Corp., Raleigh, North Carolina July 2016 – September 2016 ADMINISTRATIVE ASSISTANT TO PROJECT MANAGER

Responsible for assisting project manager in 43 active construction projects. Duties include managing materials, checking stock, creating appropriate Purchase Orders for material purchases, entering use tax into AP system, reconciliation of Purchase Orders to Invoices. Additionally, process submittals and follow up on responses from the Owner. Highwoods Properties, Raleigh, North Carolina June 2015 – February 2016 ASSISTANT PROPERTY MANAGER

Responsible for managing six (6) commercial office buildings.

• Responsible for day-to-day operations and appearance of building.

• Utilized Building Engines software for building inspections and issuing and tracking work orders for two maintenance technicians assigned to the buildings.

• Responsible for invoice approval and processing utilizing JDE, budget control and weekly re-forecasting budgets for the buildings.

• Responsible for small tenant improvements for the customers (pricing, hiring contractors and supervision).

• Responsible for Capital Expenditure projects for the buildings as assigned. Parrish Transport, LLC, Willow Spring, North Carolina September 2012 – June 2015 TRANSPORTATION ROUTER

Responsible for providing routing and scheduling loads for independent trucking company. Kirlin Carolinas, LLC, Division Office, Raleigh, North Carolina February 2011 – September 2012 PROJECT ACCOUNTANT

Reported directly to Controller

• Utilized accounting software (Profittool) to enter invoices, run reports and processed weekly

• Utilized Construction Imaging Software (CIS) to electronically route invoices to project managers for approval; exported approved invoices to Profittool for subsequent payment and ran reports for Project Managers.

• Prepared and submitted expense reports and reconciled department charges. Ensured reported expenses conformed to policy and followed up regarding questionable expenses

• Prepared monthly billing packages to general contractors for assigned jobs o Sales tax reports

o Subcontractor-supplier lists

o MBE (minority business) participation reports

o Monthly required GC lien waivers from our subcontractors and suppliers.

• Processed monthly subcontractor payment request forms to pay subcontractors.

• Performed front office duties as required including but not limited to answering phones, transferring calls appropriately, greeting, and welcoming customers and clients. Jacobs Field Services, NA – October 2007 – January 2010 Novartis USFCC, Holly Springs North Carolina

DOCUMENT CONTROL MANAGER

Provided administrative support to internal and external customers.

• Tracked drawings and specifications in Prolog; transmitted approved documents to subcontractors and the Owner.

• Organize and maintain Project Files, RFI’s, and submittals. Maintained drawing sticks

(Master Set and Working Plan Room Set).

• Utilized JPI to download information for staff.

• Maintain purchase order files.

• Perform subcontractor drawing audits to ensure drawings are being maintained with current information (RFI’s posted, etcetera).

• Trained document control clerk in all aspects of the document control procedures in place.

• Assisted QA/QC manager with all quality documentation required from contractors to compile turnover packages for transmittal to the client.

• Developed tracking system for turnover packages being reviewed by customer staff and engineers.

• Managed punch lists in Prolog for all buildings.

• Additional duties included work with the Safety Department to coordinate and cater Safety Award events (1,000+ guests).

Turner Construction Company, Fayetteville, North Carolina November 2005 – October 2007 ASSISTANT PROJECT ENGINEER

• Duties included document control, submittal processing (review and forward to Architect), RFIs. Additionally, assisted safety manager in tracking subcontractors’ CCIP enrollment and certificates of insurance.

• Responsible for review of all finish submittals and shop drawings; responsible for coordination of finishes with superintendent in the field.

• Responsible for verification of 4th floor equipment list requirements compared to electrical, system and plumbing drawings.

• Responsible for interior in-place mock-ups: determine material ROJ (receive on job) dates, schedule and coordinate installation with subcontractors.

• Responsible for tracking inventory of metals purchased in advance by mechanical contractor due to volatility in metal markets. Viewed and photographed inventory monthly to report to Owner in monthly billings.

• Project Close-out – responsible for developing project close-out matrix, determination of contractual requirements for subcontractor close-out, transmittal of all required documents to Owner.

• Required to become project’s intumescent paint (intumescent fireproofing) expert due to the complexity of the sizes of steel requiring the application; reviewed structural and architectural drawings with field superintendent and subcontractor to verify application locations and UL designs required.

• Maintained project files. Internal audit by Turner received a 100% score for project files.

• Coordination of subcontractor pay applications to accounting for generation of billing to owner.

• Assisted safety manager in tracking subcontractors’ CCIP enrollment and certificates of insurance.

Backwoods BBQ & Ribs, Erwin, Tennessee November 2003– July 2005 O.C.’s Roaming Ribs, Raleigh, North Carolina August 1998 – October 2003 OWNER/PARTNER

Responsible for all aspects of operating a small business (catering company and later restaurant).

• Operated an on-site catering company. Duties included marketing, selection of menus, and procurement of product and supplies for each special event. Coordinated with personnel at the venue of the client’s choice (state parks, property management personnel at office parks, Governor’s mansion, etcetera).

• Home-schooled my son during this period

• As Owner, I coordinated the up-fit work with subcontractors and inspections from November 2003 until opening 1/31/04

• Responsible for hiring personnel; after opening was responsible for scheduling and purchasing product and supplies as well as formulating menu. Other duties included cashiering, closeout reports, and inventory.

• Other management duties included all accounting functions, i.e., payroll, banking, sales tax reports, as well as supervising general operations Coordinated employee meetings and client events, organized all logistics including site selection, catering services. Weeks Corporation Morrisville, North Carolina September 1996 – August 1998 ASSISTANT PROPERTY MANAGER

Responsible for day-to-day operation of approximately 1.3 million square feet of commercial office space (including Class A office, flex, and warehouse space).

• Additionally, managed tenant requested improvements on a small scale.

• Performed weekly property inspections.

• Contracted with and monitored all third-party vendors for management services.

• Coordinated with construction department on building warranty issues, site work, etc.

• Additional duties for 18 buildings included administration of leases, performed move-out inspections and lease terminations, preparation of annual property budgets, coded and approved all operations’ invoices on weekly basis, reviewed monthly financial statements.

• Responsible for maintenance including HVAC, life-safety, security, and landscaping (used in-house personnel).

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