Maggie Sias

650-***-****

adwqdw@r.postjobfree.com

Mountain View, CA 94041

Summary

An experienced payroll professional with expertise in accounting, HR, benefits, and payroll practices and procedures; thorough understanding of federal/state/local wages and labor laws; ability to write, edit, and publish official information; recordkeeping and records management; and excellent analytical and organization. Demonstrated success in accurately compensating employees and processing healthcare benefits in a timely manner. Computer literate with proficiency in various financial systems and payroll programs. Proven ability to do the job right the first time while managing numerous assignments simultaneously. Exceptional communication skills and adept at asking the right questions to quickly resolve issues. Experience in both US and Canada payrolls.

Experience

Enjoy Technology, Palo Alto, CA

Senior Payroll Specialist

March 2018-Feb 2019 (Contractor)

Feb 2019-Present (Permanent)

Payroll

Manage and process bi-weekly US payroll (38 states), using ADP WFN and UKG (minimum 400 exempt employees and 1300 non-exempt), with gross earnings between $4-$7M each pay period.

Manage the following payroll processes for an accurate and timely payroll: base pay, time entry, overtime calculations, leave of absence, sick leave, health/statutory/supplemental benefits, payroll taxes, imputed income, and retro/termination checks.

Manage and process monthly/annual bonuses and other special payroll runs as needed.

Manage W2s (reporting of FSA, GTL, and cost of employer-sponsored health care) and W2Cs.

Manage setup of new deduction/earning codes, states, and local jurisdictions, or other accumulators as needed, including GL accounts mapping.

Manage, audit, and reconcile data between Shareworks and ADP Workforce Now.

Manage and review annual and quarterly federal/state/local payroll tax reports prepared by ADP to ensure accuracy and timeliness on payments/filings.

Partner with ADP to address all payroll related government tax notices.

Partner with finance team to ensure all payroll accounting is completed accurately and timely for month-end close.

Partner with the HR and Legal teams to develop payroll best practices, guidelines, and procedures, and complete end-to-end root-cause analysis on employee and HR payroll issues as needed (US and Canada).

Partner with the payroll global director to develop, implement and maintain key policies and procedures for payroll (US and Canada).

Support HR team with payroll implementation on HRIS and time and attendance systems.

Support annual worker’s comp audit and 401(k) audit (5500 Report).

Responsible for the data integrity of company personnel and payroll records.

Responsible for preparing and maintaining journal entries in ADP, upload into Oracle or NetSuite for month-end close.

Responsible for stock compensation (RSU) payroll reporting.

Stay current on latest payroll related regulations issues by federal/state/local governments; inform management/legal and propose procedure and policy changes as needed.

Accounts Payable:

Review and process payments for $3M+ annually of travel and entertainment expenses.

Manage Concur expense reporting and travel tool administration.

Manage companywide Concur helpdesk, respond to daily incoming calls and emails.

Process credit card payments.

Manage user profiles/accounts on Concur (new hires, terminations, employee transfers).

Facilitate changes to the credit card and Travel and Expense policies.

Analyze spend data and process metrics to proactively recommend program improvements and identify risks.

Reconcile bank and credit card accounts each month-end.

Experience in managing travel & expense program or related.

Review vendor invoices and process payments, using Bill.com. This includes new vendor setup.

Aryaka, San Mateo, CA

Senior Payroll Specialist (Contractor)

July 2017-February 2018

Payroll

Manage semi-monthly processing of multi-state payroll, including garnishments, benefits, and taxes consistent with federal and state wage and hour laws.

Ensure that processing of new hires, transfers, promotions, and terminations is accurate and timely.

Review and analyze current payroll, benefits, and tax procedures, recommend, and implement changes leading to best-practice operations.

Audit W4s, payroll reports, and YTD earnings.

Partner with HR to align reporting of payroll and benefits systems.

Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, and commissions.

Manage regular preparation of relevant management reports, including monthly, quarterly, and yearend reports.

Review and approve all employee expense reports for reimbursement through payroll.

Accounts Payable

Maintain vendor master list in NetSuite.

Review and verify invoices and check requests and prepare check runs.

Sort, code, and match invoices to PO’s.

Enter and upload invoices into NetSuite system, prepare invoices for payment.

Process and approve expense reports to pay via payroll.

Setup electronic transfers and payments on bank website.

Post transactions to journals, ledgers, and other records.

Reconcile accounts payable transactions and run reports.

Research and resolve invoice discrepancies and issues.

Correspond with vendors and purchasing and respond to inquiries.

Assist with month-end and yearend closing.

Reconcile bank and credit card accounts each month-end.

Global Sports Group, Sunnyvale, CA

Office Manager

February 2016 – June 2017

Payroll

Manage semi-monthly processing of multi-state payroll, including garnishments, benefits, and taxes consistent with federal and state wage and hour laws.

Process any out of sequence checks as needed (e.g., termination, corrections, bonus, and tips).

Review timecards for hourly employees to make sure there are no errors.

Track vacation and sick hours to ensure that they are accurately listed on paystubs.

Process employee data (new hires, changes, direct deposits, additional earnings) from the HR system of record to the payroll system.

Ensure compliance of current federal and multiple state payroll tax laws, wage, and hour laws.

Process all state and federal related documents received for unemployment, disability, employment verification, audit, and garnishment orders.

Process and maintain W4 tax data and changes in personal data.

Distribute W2s and 1099s for tax purposes.

Assist employees in registering for or resetting access to online payroll account.

Provide customer service to employees: in pay, benefits, and taxes as they relate to their pa

Reconcile bank and credit card accounts each month-end.

HR

Administer the recruitment process from outreach to hire. Post and maintain job postings.

Ensure offer letters are accurate, properly communicated and signed.

Enter all new hires into HRIS systems for start of employment.

Schedule and provide the onboarding orientation to all new hires including proper paperwork - I9 verification, confidentiality agreements, job descriptions, policies, and handbook acknowledgment.

Maintain all employee file records according to compliance law and company policies.

Maintain employee files with performance reviews, counseling sessions, and recognitions.

Process proper paperwork for terminations in employee files.

Provide support to employees regarding HR policies, benefits, payroll questions, leaves of absence, and unemployment or disability claims.

Bluesnap, Inc., Mountain View, CA

Payroll/Benefits/HR Manager

May 2010-Feb 2016

Payroll

Manage semi-monthly processing of multi-state payroll, including garnishments, benefits, and taxes consistent with federal and state wage and hour laws.

Process any out of sequence checks as needed (e.g., termination, corrections, bonus, and commission).

Review timecards for hourly employees to make sure there are no errors.

Track vacation and sick hours to ensure that they are accurately listed on paystubs.

Process employee data (new hires, changes, direct deposits, additional earnings) from the HR system of record to the payroll system.

Establish new startup state accounts with appropriate business, sales, and payroll tax agencies.

Process all state and federal related documents received for unemployment, disability, employment verification, audit, employee verification of employment requests, and wage garnishment orders.

Process employee verification of employment requests.

Manage or assist finance department in preparing for an audit.

Benefits

Assist in creating compensation packages that meet employees’ needs while helping the company control costs and remain competitive in the market.

Day-to-day benefit administration of company's group benefit programs, (medical, dental, LTD, life insurance, leave of absence, workers compensation, COBRA, FSA, HSA, and 401(k) plan) in conjunction with broker and third-party administrators.

Conduct new employee benefits orientation, new employee elections and enrollments, life event changes, claims resolutions, and approving of monthly carrier invoices.

Manage annual open enrollment process, which includes attending broker meetings, drafting employee communications, and enrollment changes.

Review and approve the timely payment of monthly premiums.

Stay up to date on changing policies, technologies, services and state and federal regulations.

Assist with annual 401(k) reporting (including Match True-Up and 5500 Report), and audit.

Manage annual WC audit and any EDD inquiries and audits.

HR

Administer the recruitment process from outreach to hire.

Ensure offer letters are accurate, properly communicated and signed.

Schedule and provide the onboarding orientation to all new hires including proper paperwork.

Process proper paperwork for terminations in employee files.

Provide support to employees regarding HR policies, benefits, payroll questions, leaves of absence, and unemployment or disability claims.

Administer the unemployment claim process.

Computer Skills

PowerPoint, Word, Outlook,, Excel, Pivot Tables, VLOOKUP, ADP Workforce Now, Oracle, Shareworks, Paychex Flex, Paychex HRO, Concur, Paylocity, E-Verify, QuickBooks Pro, NetSuite, TrackWise, MFG Pro, Visio, HTML, MAC, PC and UNIX.

Education

AA – In Process

Tax Preparer Certificate, HR Block Tax Services

CPP Certified – In Process

Have attended numerous HR, payroll, and benefits seminars throughout the years.

Contact this candidate