Accounts Payable Payroll Assistant

JOSEPH JONAH N. QUIJON

Result – Driven Accounting Professional

Contact No.: (974-****-**** Email: **************@*****.*** Address: 973 Abbad St., Zone 13, Building 8, Msheireb, Doha, Qatar

• Results driven, self- motivated and resourceful Finance and Accounts management specialist with a proven ability to provide key financial data, support and reporting to assist in key business decisions. Possessing strong financial control and reporting skills and ensuring that all statutory and corporate obligations are met.

• Hands-on experience and track record of successful accomplishments in managing Finance and Accounts, document accounting and financial transactions by collecting, consolidating data, processing, analyzing, verifying, recording and journalizing, such as in General Ledger and Trial Balance analysis and reconciliation, accounts receivable account- ing analyst by recognizing revenue and unearned revenue or if meet the revenue recogni- tion criteria, invoice preparation and submission, trade receivable ageing and analysis, accrued receivable ageing, reviewing and validation of contracts and PO’s. Accounts payable accounting analyst, cashiering, banking and cash management, bank reconciliation and analysis of sensitive information, prepares Statement of operation (P&L), financial position (Balance Sheet) and cash flows statement. Credit and collection and customer tracking and account reconciliation, internal/external audit support requirements, collabo- ration of internal/external multi-cultural stakeholders (customers, suppliers, banks, engineers, managers and directors), recommend financial actions and accounting options to mitigate risks, interpretation and application of accounting principles and procedures, following internal controls and legislation, safe guard and protect valued confidential information by maintaining accurate and up-to-date record filing systems, scanning, faxing, photocopying and ensuring the integrity of all information. Implemented stringent financial and accounting procedures leading to more transparency & saving money for the company.

• Strong understanding in collating and interpreting financial data for determining the finan- cial performance of various organizations and the ability to organize information and communicate in a clear and useful manner.

• Accomplished in managing accounting activities of business groups for preparing financial statements reflecting a true and accurate picture of finances. Proven skills in calculating, preparing and issuing documents related to accounts such as bills, invoices, inventory reports, account statements and other financial statements using computerized and manual systems.

• A passionate and result-oriented energetic leader with great respect for people, process and innovation, has led by example; known for clear thinking, flawless execution, and unyielding integrity.

Communication and

Interpersonal Skills

Accounting and Financial Systems,

Accounts Receivable Accounting

Analyst

General Ledger Analysis

and Reconciliation

Cashiering, Banking

and Cash Management

Capital Asset and Cost Accounting

Processing and Recording

Financial Transactions

Bank Reconciliation and Analysis

Emerald Driller Company Qatar • Jun 2021 - Present

(Branch of Vantage Drilling Int’l., USA agreement with Maaber For Logistics Services Qatar)

Accounts Payable Specialist

Responsibilities:

• Receiving and timely recording of accurate and legitimate vendor invoices to expense or asset account as appropriate from company purchase orders (PO’s), non-PO’s, and pre-payment or Down payment including the recognition of goods or services and revenue that have been received, realized, and earned but not invoiced based on contracts and other agreements with the consideration of cost principles.

• Safeguarding the company's cash and other assets by preventing to pay a fraudulent invoice, inaccurate invoice and by preventing double Preparation of Work Plan

and Budget Controlling

Preparation of Income

Statement (P&L)

Preparation of Shareholders Equity

and Retained Earnings Statement

Preparation of Balance Sheet and

Reconciliation

Professional Knowledge

Processes and Technology

WORK HISTORY

EXPERIENCE SUMMARY AREAS OF EXPERTISE

Accounts Payable Accounting

Analyst

processing or payment of invoices through adherence of accounts payable internal controls. Collaboration with supply chain, buyer, operation engineer and rig manager for the confirmation of goods or services (PO and non-PO) completion.

• Monthly balance sheet accounts reconciliation and adjustment entries.

• Monitoring of open PO’s, non-PO’s and its aging schedule.

• Monthly preparation of accounts payable aging.

• Preparing Withholding Tax compliance for payment to GTA.

• Bi-weekly preparation of vendor payment proposal.

• Monitoring of down payment or pre-payments.

• On time billing and monitoring of all expenses reimbursable costs.

• Collaboration to all vendors request to change bank details, invoices status, invoice submission requirements and payment queries.

• Revenue and cost reconciliation.

Occidental Petroleum of Qatar Ltd. • Dec 2019 - Mar 2020 Senior Accountant

Responsibilities:

• Taking full control of company financial obligation and carry out treasury role such as efficient cash disbursement using Oracle AP vendor bulk electronic bank payments, employee salary payments, tax payments and manual on-line payments, returned payments investigation, vendor payment cancellation, bank issues, processing cash call, bank to bank fund transfer with security and high confidentiality to ensure daily and weekly cash outflow are funded, to boost credit score, to save money and time, lower interest credit and to reduce stress.

• Issuance of receipts to cash, cheques received and timely deposit, credited to safeguard and ensure the proper journal recording and posting of accounts.

• Overall customer accounts management, contracts review, timely billing and submission, revenue recognition, project accruals monitoring and adjusting journal entries using Oracle Web ADI to GL module, customer accounts ageing report and reconciliation, follow up, tracking and collec- tion management, resolve disputes, customer billing cancellation and all these are seamlessly executed to increase working capital and to mitigate and reduce risks of incurring losses.

• Effective collaboration with Houston, Texas Treasury, to local banks repre- sentative, and to other departments stakeholders, among others includes Operation, Supply Chain, Legal, IT, Human Resources, General Administra- tive and to Finance and Accounting Manager and team.

• Prepares monthly multiple bank reconciliation and adjusting journal entries.

• Prepares monthly accruals, adjusting journal entries and monitoring on sg&a, opex, non-opex, pre-paid, amortization, general ledger accounts reconciliation and analysis reports schedule.

• Prepares monthly schedule of Additional Development Plan (ADP) Project Cost Analysis for Drilling and Facility projects of various expenditures.

• Prepares monthly Profit and Loss statement (P&L) using Oracle Hyperion FM.

• Prepares monthly schedule of Support General & Administrative (SG&A) Analysis and reconciliation with Hyperion account.

• Support external audit team by providing concrete vouching samples, solid documentation and evidence of transactions based on requested voucher listing summary.

• Multiple Ad hoc monthly reports such as Actual Cash Disbursements vs Budget, Subsidiary Monthly Summary Report, Insurance invoice claims for accident, Cash Call Position and reconciliation for Houston Treasury HQ.

• Maintain a sound systematic E-filing of relevant financial documents, financial transaction information and journal vouchers in a logical order and to boost efficiency in the organization, secure and faster file sharing, automatic backup, full integration, eliminates stress and expensive storage, reduce cost and complete mobility to work anytime and anywhere.

Preparation of Cash Flow Statement

Payroll Processing and Accounting

Decision Support in Accounting &

Finance

Financial and Accounting Policy

Interpretation and Application

Excellent in Customer rapport

Excellent in Multi-cultural Internal/

External Stakeholders Collaboration

1997

Bachelor of Science

in Accountancy

Technological Institute

of the Philippines

• Ability to think out-of-the box

and contribute ideas towards

achieving business excellence;

comfortable working in a multi-

cultural environment with

abilities in coordinating with

cross-functional global teams.

• People’s Leader, built high

performance teams from

scratch, identified top talents,

transformed business units &

leveraged broad competence in

managing resources & ensured a

competitive positioning.

Petty Cash Fund Management

Team Management and Support

External/Internal Audit Support

and Inquiries

Decision Making and

Problem Solving

EDUCATION

KEY STRENGTH

• Astad Engineering and Project Management Company Doha, Qatar • Apr 2013 - Jun 2019

Accounts Receivable Coordinator (Asst.

Revenue Accountant)/Accounts Payable

Coordinator

Responsibilities:

• Accountable for preparing monthly report schedules for Account Receivables Accrued, Account Receivables – Trade Aging, Account Receivable Analysis, Revenue Report (Billed & Unbilled), Maintain Days Sales Outstanding Report and Revenue Accounts Chart Dash Boards.

• Established invoices submission of all group companies for Project management/Construction Supervision (Resource Deployment Plan, Re-measurable, Fixed Lump sum, Milestone, Cost Plus and Percentage of Completion) based on contract agreement.

• Successfully handled monthly revenue accruals, adjusting journal entries and reversing entries for all group of companies.

• Prepared revenue budget and monitoring.

• Accountable for preparing Accounts Receivable Balance Confirmation

(biannual) for all Debtors. Cooperated to all Project Directors, Mana- gers focal points, Business Development and Contracts department for Contract Agreement value, completion dates and extensions, Letter of Award (LOA), Variation and Purchase Orders.

• Dexterously controlled the man months of all resources and discipline roles for billing of over 700 employees.

• Carried out the Pre-checking and Post checking of customer invoices, Debit and Credit Note before going to the signatory, Customer Invoice timely booking, Supplier invoices validation and booking by way of matching (Invoice, Delivery Note against PO’s), Timely bank payments, Cost Accruals, Pre-payments, Preparing of monthly reports of various Trade Payable accounts and accrued schedules.

Alfardan Automobiles Co. (BMW Qatar)

• Jun 2008 – Jan 2013

(Authorized and Official Car and Motor Bike Dealer of Rolls- Royce, Ferrari, Maserati, BMW, Mini-Cooper, Range-Rover, Jaguar, BMW Motor Bikes, Ducati, KTM, Triumph, Vespa, Parts, Accessories, Lifestyle and Aftersales )

Accountant (Supervised Aftersales Cashiers Staff)

Responsibilities:

• Accountable for ensuring the integrity and completeness of all Bank LPO invoices, supporting documents are accurate and dispatched on time to banks.

• Dealt and coordinated with Bank Managers or representatives for LPO collections. Scrutinized closely age of A/R and ensured that all collections are received in due time by coordinating properly with debt collectors, banks contact person and making daily bases follow-ups.

• Successfully managed customer and account payment allocation and closely monitored of overdue accounts; PDC’s and ensured that due cheques are deposited and accounted on a timely manner.

• Directed the status and update the schedule of Receivables, Bank LPO’s and PDC’s on regular basis and for weekly management report purposes.

• Developed new account for Vendor/Supplier/New Customer control and monitored for ensuring prompt & accurate allocation of AP/AR accounts.

• Followed up to BU’s reconciliation accountant via e-mail or phone and request unrecorded invoice needed.

• Examined closely, verifying, analyzing and reconciled the SL and NL accounts in Auto line (ERP) for Trade A/R; coordinated and liaised with Showroom accounts, concerned Sales Executive and bank.

• Prepared, finalized and monthly confirmation of BU’s inter-company reconciliation statement, settlement, and collection process.

• SAP NetWeaver Version

7300.2.4.1085

SAP GUI for Windows

• Microsoft Office, Excel (Pivot,

V&H Look-up), Word, Power

point and Charts, Outlook

• ORACLE Application r12.1.3

E-Business Suite

• ORACLE Discoverer Plus

Business Intelligence

• ORACLE Project Costing &

Billing

• ORACLE Receivable Module

• ORACLE Payable Module

• SAGE 50 Peachtree Accounting

• Autoline Dealer Management

System

• Microsoft Dynamics Great

Plains (GP)

Languages Known:

English (proficient), and Tagalog

VISA:

Residence Visa (Transferrable)

Nationality:

Filipino

Religion:

Catholic

IT SKILLS

PERSONAL DETAILS

• Monitored closely and reconciled the SL and NL accounts in Autoline (ERP) for Trade A/R.

• Coordinated and liaised with Showroom accounts, concerned Sales Executive and bank representative to sort issues on discrepancy documents relating to Bank LPO’s and Receivables with coordination from Inventory team.

• Cross functional to Banking Section including Petty Cash Fund Management, prepared weekly report, and passing journal entries for month end financial closing, Inter-company account balance reconciliation.

• Reconciling cash receipts, bank daily balances, issued cheques for interbank transfer, wire transfer payments to local/foreign supplier, loan and interest, funding of local payments, BU’s inter-company settlement of balances for meeting daily requirements throughout the month.

• Bank reconciliation, analysis, and pass journal entries for any adjustment every month end financial closing.

• Supervised and back-up support the Team of six (6) Cashiers both Aftersales and Show- room.

• Responsible for Financial month end closing of Aftersales Repairs and Parts Invoices, collection and tracking, Cash and Credit Card reconciliation, Petty cash, supports semi-annual cars, parts, accessories, and lifestyle inventory stock taking. u cars, parts, accessories,

and lifestyle inventory

stock taking, close

collaboration with banks

and internal stakeholders,

Inter-company account

balance reconciliation.

payments, BU’s inter-company

settlement of balances for meeting

daily requirements throughout the

month.

Hapag Lloyd Phils., Inc.-Makati City, Philippines

• Sep 1998 – Jan 2008

May 2005 – Jan 2008 Company Cashier and Banking/

Treasury Operations-Money Investment

and Management

Oct 2001 – Apr 2005 Junior Financial Analyst-Accounts Receivable Sep 1998 – Oct 2001 Junior Financial Analyst-Accounts Payable

Contact this candidate