Elizabeth Simmons

Manteca, CA 209-***-**** adwq3m@r.postjobfree.com LinkedIn Profile

Administrative Assistant & A/P Professional

Detail-oriented and self-motivated Administrative Assistant & A/P professional who creates a welcoming atmosphere for employees, clients, and management by providing excellent service, answering inbound calls, and navigating conflicts. Brings a career history of interpersonal communication, office supply maintenance, and calendar management. Recognized for the ability to resolve long-standing financial issues, including invoice holds and unaccounted transactions. Career Highlights

Slashed outstanding collections from $1.5M to $300K within 8 weeks and cleared A/R invoices on behalf of Kinetics.

Arranged travel plans and logistics for 5-6 executives and staff members while assisting the University of the Pacific.

Managed the daily calendar for Sound Cinema Integration’s Senior Director and handled AP/AR tasks in QuickBooks. Core Expertise

Planning Accounts Payable/Accounts Receivable (AP/AR) Invoicing Customer Service Data Entry Financial Reconciliations Purchasing Collections Expense Reporting Filing & Copying Data Analysis Teamwork Communication Multitasking Organization Problem Solving Inventory Management Professional Experience

Accounts Payable Specialist Kinetics 2018 to 2022 Collaborated with the sales department to deliver updates to the General Manager, reporting on sales quotes, end-of-month numbers, expense reports, and inventory status. Supported the HR team by documenting newly hired employee information in the digital system. Continually maintained A/P by entering invoices, ensuring accuracy, and verifying all incoming data.

Oversaw full-cycle accounts payable processing, including invoices, expenditures, financial reports, and reconciliations. Administrative Assistant II City of Livermore 2018 Successfully planned and executed Livermore’s Community Service Day, facilitating the municipality’s goal of raising volunteers to accomplish charitable and city beautification projects. Coordinated efforts across legal, marketing, and vendor teams to ensure event success. Purchased materials for the event such as decorations, merchandise, and food.

Acquired 200+ volunteers, including the mayor of Livermore; organized projects and allocated work assignments. Accounts Payable/Accounts Receivable Specialist Livermore Toyota 2017 to 2018 Performed daily purchasing, financial reconciliations, and payment monitoring. Held responsibility for the approval of employee expenses (credit cards and receipts). Maintained attention to detail while processing a heavy volume of invoices.

Managed AP/AR for a dealership clearing multi-millions of dollars in revenue; reconciled all departments monthly. Prior Roles

Administrative Assistant California Auto Body

Administrative Assistant Sound Cinema Integration Administrative Assistant II University of the Pacific Customer Service Representative BR Funston

Technical Skills

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) QuickBooks Languages

Fluent in English & Spanish