Summary of Qualifications

Highly organized and detail-focused Office Manager/Bookkeeper (Accounts Receivable, Accounts Payable, Payroll) with an exceptional track record of accuracy in high pressure and deadline-oriented situations. Background in accounting and financial record keeping. Skilled in aspects of recording transactions, posting debits and credits, reconciling accounts, and ensuring accuracy and completeness of data.

Skills/ Proficiencies

NYS Notary * Accounts Payable/Receivable * Bank Reconciliations * Quickbooks * Monthly/Weekly Reports, including those needed for quarter close * Microsoft Office * Compu-Floor * Excellent computer skills * Customer Service Background * Payroll preparation and processing * Staffing/Scheduling * Textura system * GC System * Procore * Sage System

Education

High School Diploma, Brentwood High School

Data Entry Certificate, Boces Technical Center

Professional Experience

Accounts Receivable Manager

Premier Mechanical Services, Inc.

1493 Church St. Holbrook, NY 11741 07/2016-Present

•Process invoices with all required documentation/waivers once approved in sage as well as GC billing system

•Setting up new projects/contracts which entails printing contract and setting up in Sage, Requesting insurance documentation and any bonds as well as Updating and managing the contract log

•Responsible for maintaining billing tracking as well as the record keeping for those invoices and payments

•Calculate deductions from payroll and generate the weekly certified payroll

•Responsible for OSHA tracking and reporting

•Deposit and post checks online and in the Sage system as well as verifying against the ledger

Bookkeeper/AR/Payroll

Community Care Home Health Services

300 W Main Street, Smithtown, NY 11787 04/2015-07/2016

●Processed all time cards for weekly and bi-weekly payroll for all employees

●Manage and oversee daily operations of staffing duties.

●Responsible for producing and editing weekly schedules while working within staffing budget.

●Handled vacation and time off requests for all employees.

●Assisted with orientation when necessary.

●Sole person responsible for accounts payable and accounts receivable in Foundation and Quickbooks

●Responsible for billing

●Tasks such as requesting/receiving credits, tracking price increase/decrease, matched invoices with appropriate packing slips.

Billing Administrator/AR

Hazardous Elimination Corp.

195 H Central Ave. Farmingdale, NY 11735 10/2010 – 03/2015

●Performed the tasks of accounts receivable and account reconciliation.

●Performed billing packages mostly in AIA format, along with close out packages, certified payroll, etc.

●Communicated with customers and management in regards to solving billing/collections issues.

●Assist with month-end close reports

●Performed NYS DOL and NYC DEP filings for jobs

●Prepared log book packs for upcoming work.

Bookkeeper

Procida Tile Importers

Edgewood, New York 2007 – 2009

●Manage all financial transactions, posting debits and credits, producing financial statements, and recording all transactions.

●Prepare monthly reports and financial summaries using Microsoft Excel.

●Generate bank deposits, verify and balance receipts.

●Manage and prepare payroll.

●Research and resolve billing and collections disputes.

Office Manager

Otis Spunkmeyer

West Babylon, New York 2004 – 2007

●Customer Service by greeting visitors, answer any questions including those from callers

●Providing comprehensive secretarial and clerical support to center staff and management

●Assisted with payroll, A/R and A/P processing.

●Organized and publicized reports for management for workshops and staff development.

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