Rhonda Hagelthorn

Administrative Assistant

Latham, NY 12110

adwn6s@r.postjobfree.com

+1-518-***-****

Enthusiastic and well-organized Administrative Assistant with solid background in data entry, schedule management.

Highly organized and meticulous Administrative Assistant with experience in corporate office settings. Administrative professional offering excellent communication and computer skills. Meets deadlines and works with a high level of multicultural awareness and adaptability. Hard-working, multi-tasking Executive Assistant with outstanding telephone, scheduling and documentation skills.

Authorized to work in the US for any employer

Work Experience

Manager, Assistant Manager, Sales Associate

Saratoga Community Family and Children Services - Clifton Park, NY November 2016 to June 2021

Assistant Manager for the Thrift Store that is operate Saratoga Community Family and Children Services. Not for profit store that depends on the donations of the community that all of the profit goes into the programs in Saratoga County to help families in need. Responsibilities is maintain and operate the store with volunteers. In addition, customer services is most important and that each individual that visits our establishment feels that we are there to help. Making sure that all monies that are deposited daily are accurate. Most important is maintaining a friendly atmosphere and a helpful attitude to all.

Administrative Assistant

Law Firm of John Trop - Albany, NY

November 2015 to October 2016

Responsibilities

Opening all mail, scanning, narratives to each document that is scanned and drop in to the right cases/ folders for the attorneys or paralegal. In addition, handle diary and scheduling of court appearances and EBT. Responsible for all Stipulation of Discontinuance that there are filed, Jury Demand, Note of Issue, Summons and Complaints, filing affidavit of services, and of course PSCO. Request for Arbitrations with AAA. Daily contact with clients and claims.

Experience in Real Estate Law, and Family Court and Divorce Law. Team work is the only way any organization can make their clients and of course your co-workers happy and able to maintain professional demeanor.

References upon request.

Skills Used

Time frames in which daily tasks had to be done and also not to miss a Court appearance and that the attorney had what was needed for that day and preparing for the next day. No last minutes surprises in which does happen but I try not to ever let an attorney be unprepared Administrative Assistant

The Roarke Center - Troy, NY

November 2005 to March 2015

Oversaw daily office operations for staff of 8 employees. Composed and drafted all outgoing correspondence and reports for managers. In addition, help with grant writing.

Answered and quickly redirected all calls.

Ordered and distributed office supplies while adhering to a fixed office budget. Maintained accounting reports and statistic reports that were required to be sent to Catholic Charities for processing.

Maintain accounting of all donations/receivable logs. Planned and coordinated all events that were held annually at the Roarke Center.

• Maintained the reception area

• Maintained client records

• Served as point of contact for department

• Reviewed, sorted, and distributed incoming mail

• Processed invoices

• Processed timecards

• Scheduled meetings

Education

BA in Business

St. John - Bayside, NY

September 1974 to June 1979

High School Diploma

Martin Luther High School - Maspeth, NY

Skills

• Microsoft Office, Scanning, Preparing Documents and Correspondences. Grant writing and daily bank receipts. (10+ years)

• Notary Public (10+ years)

• Payroll

• Outlook

• Accounts Payable

• Office Administration

• Legal Drafting

• Office Management

• Schedule Management

• Phone Etiquette

• Event Planning

• Personal Assistant Experience

• Presentation Skills

• Account reconciliation

• Cost accounting

• Accounting software

• Accounts Receivable

• Financial Report Writing

• General Ledger Accounting

• Legal Research

• Budgeting

• QuickBooks

• Financial Statement Preparation

• Project Planning

• Customer Service

• Human Resources

• Microsoft Word

• Front Desk

• Bank Reconciliation

• Merchandising

• Purchasing

• Conflict management

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