Gene Ramsey Jr

Location: Perris, CA

Work Authorization: U.S Citizen

Interview Availability: 24 hours prior notice

PROFESSIONAL SUMMARY:

Gene is a professional Executive Assistant with over 10 years’ plus experience.

Experienced in making travel arrangements for area Director/athletics personnel, prepares travel requests, secures required approvals, and submits out of state travel requests.

Maintained a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, student attendance, school calendars, etc.) for the purpose of providing reliable information in compliance with district policies.

Answered phone calls, transfer calls and written questions, concerns, and complaints regarding membership.

Assessed potential issues and recommended solutions that were within budget constraints held first-point-of-contact for all internal and external communications with executive-level officers and helped increase company’s levels and standards of operation.

Processed contracts and agreements, contract transmittal forms, secure required administrative approvals. Semantic searches, organic searches, Google Analytics, and SEO Assist in the On-Boarding.

Prepared itemized expense reports, expense claims, and mileage reimbursements reports with visual acuity.

Conducted administrative duties and record keeping, recorded data that are implemented in a Microsoft Excel sheet.

SKILLS:

Administrative, Customer Service, Medicare, Microsoft Suites Faxing/Mailing

Grants Administrative Scheduling Executive Assistant, Problem-solving, CRM, Interviewing Business Strategy, Spreadsheets, internal stakeholder, strategic direction

Data Entry, Communication, Keyboarding, 10-key, Relationship Management

Open Technical Support Computer Networking, Applicant Tracking Systems

Workflow Development Student, Management Systems, Bookkeeping, Attention to detail

Strong Organizational Skills, Verbal communication skills, internal stakeholders, Customer Relationship Management, Negotiating, Staffing, Specialists

PROFESSIONAL EXPERIENCE:

University of New Mexico, Albuquerque, NM 05/2022- 01/2023

Executive Assistant

Makes travel arrangements for area Director/athletics personnel, prepares travel requests, secures required approvals, and submits out of state travel requests. Assist with the admissions and on-boarding process of signed prospective student-athletes (work in conjunction with compliance, admissions, and academics to ensure prospect meets University and NCAA admission standards).

Processed contracts and agreements, contract transmittal forms, secure required administrative approvals. Semantic searches, organic searches, Google Analytics, and SEO Assist in the On-Boarding/Move-In prospect of prospective student-athletes

Prepared itemized expense reports, expense claims, and mileage reimbursements reports with visual acuity.

Assists with other duties/projects as assigned/directed by the Head Coach, Senior Director, Football Operations, Director of Player Personnel, and Recruiting Coordinator. Maintains office equipment, supplies, and maintains office equipment inventory list. Cultivate, lead, and manage student workers for the recruiting department.

Developing and executing fully comprehensive sourcing and recruitment plans. Build quality relationships and work collaboratively and professionally with University and Athletics staff, students, and all constituents and stakeholders.

Natural networker and influencer. Ability to work both independently and with a team. Able to work within a highly dynamic culture. Personnel documents as needed for internal audits and external grant evaluations foster and maintain positive relationships with prospective student-athletes, their families/guests, and high school coaches to assist in the process of evaluating prospective student-athletes.

Coordinate and manage all on-campus official and unofficial recruiting visits, including game day visits by prospective student-athletes (high school, 2-year, 4-years, post-grad., etc.)

10 years of recruiting/sourcing experience talent acquisition and talent sourcing. Social media / recruitment marketing and budget transfers and collaborative leaders. Coordinates resourceful recruiting correspondence with prospective student-athletes, high school coaches, junior college coaches and other appropriate entities/parties. Assists with maintains prospective student-athlete databases and attention to detail.

Coordinate the collection of transcripts (high school, prep, junior college, college, etc.) for all possible prospective student-athletes and file them in the appropriate databases. Contacting high-potential prospects through media/non-media platforms.

IEHP- InlandEmpireHealth Plan 01/2022 to 06/2022

Executive Assistant

Answering phone calls, transfer calls and written questions, concerns, and complaints regarding membership.

Collaborate with cross-functional teams to bring our employer brand and employee value proposition to life on all relevant candidate facing platforms.

Effectively utilize recruitment tools such as the applicant tracking system, CRM, SEO, Google Analytics, various social platforms, and niche career sites to identify, market to, andsuccessfully acquire talent to strong, diverse, and qualified talent pipelines.

Develop strategies to source, attract, and convert high quality passive candidates into viable active candidates against defined criteria for multiple disciplines, including clear objectives, timelines, and tracking methods.

Deliver on talent attraction marketing campaigns with a focus on authentic storytelling to connect candidates to IEHP’s mission, vision, values, and other elements of IEHP’s employee value proposition.

Responsible for providing guidance and answering questions from Members about their benefits and medical claims, as well as educating Members about wellness programs.

Assisting Members in assessing tools available to help guide decision-making about complex matters related to their wellbeing.

Demonstrated support of the Culture by developing professional and effective working relationships that include elements of respect and cooperation with Team Members, Members and associates outside of our organization.Communicate as a subject matter expert and streamlining processes.

Communicate: Verbally engage with customer base – CONSTANTLY. Communicate: Give instructions, advise, warn, instruct – FREQUENTLY.

Home Depot 01/2012 to 03/2022

Executive Assistant/ Merchandiser -

Merchandising projects, planogram maintenance, overhead organization and display/signage maintenance designed to enhance the customer experience.

MEAs execute merchandising strategies and ensure product is displayed correctly to drive sales and maximize inventory turns.

MEAs work in teams with on-site supervision, and provide service to multiple departments in the stores. I execute approved general bay service, tasking, projects and resets safely, accurately and efficiently.

MEAs must build and maintain strong relationships with store associates and provide superior customer service to both internal and external customers.

Mt. San Jacinto College 01/2010 to 05/2022

Executive Assistant/Faculty

Instructor under the principle of Physical Education.

Conducted administrative duties and record keeping.

The process of confidential documents and recorded data that are implemented in a Microsoft Excel sheet.

Presented PowerPoint presentations to students and instructed fundamentals in learning health and human well-being.

Perris Unified School District 01/2003 to 05/2003

Admissions Clerk

Responsible for clerical work involved in accurately maintaining student attendance records and assisting students, parents, and teachers in all matters related to student attendance.

Communicates with parents, students, staff, etc. in person, by telephone or letter for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements.

Ensures accuracy of attendance records, including verification of forgeries and truancies for the purpose of complying with State laws governing attendance accounting.

Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, student attendance, school calendars, etc.) for the purpose of providing reliable information in compliance with district policies.

Prepares a variety of reports and written materials (e.g. passes, standardized and special attendance reports, letters to parents, etc.) for the purpose of conveying information regarding school and/or district activities and procedures.

Processes documents and materials (e.g. attendance records, student placement, disciplinary and/or suspension notices, etc.) for the purpose of disseminating information to appropriate parties.

Responds to inquiries from a variety of individuals (e.g. staff, parents, probation officers, other schools, and/or students, etc.) for the purpose of providing information and/or directions as may be required.

Note: Prior experience available upon request.

EDUCATION:

Master of Science: Master of Education- Educational Technology Post University

Bachelor of Science: Computer Networking

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