Technical / Administrative Skills

Proficient with Microsoft Office Suites & knowledge with SharePoint

Maintenance of complex calendars

Scheduling & planning meetings, travel arrangements, scheduling & initiation of LiveMeeting/TC & set up of team meetings in a fast-paced environment.

Provides updates on projects & activity progress by gathering and tracking work schedules under minimal supervision

Manage busy C-level, and manager’s team calendar, coordinate meetings with good judgement

Review emails, detailing, prioritize needs and determine the appropriate course of action

Research and analyze relevant industry topics for training and trends; prepare summary reports

Review and proof-read contracts and aid in the due diligence process

Manage speaking engagements and other industry events by completing registrations and preparing and submitting presentation material by appropriate deadlines

Keep a professional appearance and telephone voice at all times.

Review and approve detailed expense reports, under minimal supervision

Prepare and track the progress of work to be completed correspondence and maintain all corporate files along with processing documents.

Communicates with office equipment vendors to schedule maintenance or service

Numerous years of experience as an administrative assistant with detailed responsibilities for performing general administrative support tasks with training and involved in an organizational manner.

Capable to assisting supervisor & non-supervisor team members with various tasks, as required

Able to create but not limited to general filing & records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s), budget(s), scheduling appointments & meetings, heavy calendar maintenance in a fast-paced environment for one or more team members.

Proficient with answering telephone calls & message taking, greeting & escorting visitors to meetings

Capable to sort & distribute correspondent, including e-mail, faxes overnight & regular mail.

Outstanding origination & time management abilities along with project, task management and training skills proactively & by anticipating & addressing as needed.

Capable to manage & maintaining schedule, including scheduling private & commercial travel, keep up with requests for passports & visa, when necessary, with detailed itineraries and making meeting appointments.

Assist in preparing & delivering timely, accurate & complete reports regarding tenants & open office & retail spaces working with sales to have these filled.

Experienced with exercising discretion & confidentiality with sensitive corporate & personal information.

Maintain inventory & office supplies, by anticipate office needs; evaluate new office products; place & often expedite orders when necessary.

Work Experience

Senior Administrative Assistant IV – Beacon Hill [CZG Marketing] – Apr. 2022 to Nov. 2022 Dallas, TX

Supporting the staff with their day-to-day business needs from critical data tracking to daily office functions. Work closely with the Office Services team for the project by the corporation in a fast-paced office environment with high prioritize and professionalism with my good judgement and customer service skills.

Senior Administrative Assistant IV – iHirePower [Our Children’s House] – Mar. 2022 to July 2022 (Weekends) Dallas, TX

Working at the front desk station, reviewing the visitors to the patients coming into this Hospital and their reasons to be visiting said patient. Work closely with the Security team for the safety for the staff, patients and we, while working in a corporation in a fast-paced office environment with high prioritize and professionalism with my good judgement and customer service skills.

Work Experience continues

Senior Administrative Assistant IV – ProStaff [Inogen] – Nov. 2021 to Mar. 2022 Dallas, TX

Supporting the Office Services Team with critical data tracking regarding the COVID-19 and other infective viruses. Work closely with the Office Services team for the project by the corporation in a fast-paced office environment with high prioritize and professionalism with my good judgement and customer service skills.

Administrative Assistant – Marshalls – Apr. 2021 to Nov. 2021 Humble, TX

Supported the front office with clerical and cash drawer support. Worked closely with the management staff and coordinated several companies sponsored events.

Senior Administrative Assistant IV – Kelly Services [ExxonMobil] – July 2019 to May 2020 Spring, TX

Supporting the International Project and the EH&S Manager and their team of 15 team members with all functions of the China Project with travel for the project by the corporation in a fast-paced office environment with high prioritize and professionalism with my good judgement and customer service skills.

Coordinate the processing of invoices, budget, expense reports sort through mail and distribute to the appropriate departments and team members. International Project and EH&S Managers and their team members; with limo service, airfare, hotel, setting up meting while on trip and expense reports.

My independent judgement under minimal supervision, made processing documents easy.

Senior Administrative Assistant IV – HMT – Nov. 2018 to July 2019 [Temp Assignment] The Woodlands, TX

Support the CFO and Treasurer and their team of eight accounting members with all function of the accounting department and office with my independent judgement under minimal supervision.

Track work progress for the work schedules at the job site, with weekly reports

Oversee a heavy calendar of meetings and events for the CFO and Treasurer along with delegating the meetings that have a higher priority.

Senior Administrative Assistant – Invesco – Apr. 2017 to Feb. 2018 Houston, TX

Supporting the Chief Global Corporate Compliance and Chief Global Core Communications Departments, four global directors and a world class team of 200, as part of the Global Compliance team with travel and professional skills along with my independent judgement

Senior Administrative Assistant – Icon Information Consultants – Aug. 2016 to Mar. 2017 [Temp] Houston, TX

Working on assignments at Waste Management and Invesco supporting two Vice Presidents and five directors along with their teams. Supported the same team as listed above at Invesco

Trach IT updates through the network to assure all updates were completed in a timely fashion.

Executive Team Assistant – Southwestern Energy – Nov. 2011 to Jan. 2016 Houston, TX

Supporting Executive Vice President, two Senior Vice Presidents and Legal Team on several capital projects experience under minimal supervision using my independent judgement.

Assisted the EHS team with their budget, ordered PPE for oil rig safety and reoccurring meetings regarding safety on an oil rig and precautions for guest and visitors.

Additionally, supported the Board of Directors will full administrative duties, set up quarterly meetings and travel for said meetings along with work with the IT department will recording said meetings.

Senior Administrative Assistant – Kelly Services [Aramco] – Aug. 2011 to Nov. 2011 Houston, TX

Supporting the director of Upstream Research and his team supporting five team members, with on-boarding, heavy calendar scheduling of meetings with other team members, expense reports, invoice processing, travel arrangements, registration for conferences.

Supported the Board of Directors events with administrative duties and set up quarterly travel and meetings under minimal supervision using my independent judgement under minimal supervision and Assist the Senior Vice President and the New Venture Exploration and Land Teams on major capital projects.

Track the oil rigs progress with the work jobs that are needed to be completed.

Work Experience continues

Senior Administrative Assistant – Devon Energy – Feb. 1998 to July 2011 Houston, TX

Working as a capital project organizer for the corporation I was the assistant to the General Manager & Legal Team over the distribution of assets while overseeing the shipment of asset documents to the new owner in a fast-paced environment.

Supported the EHS team with their budget, ordered PPE for oil rig safety and reoccurring meetings regarding safety on an oil rig and precautions for guest and visitors.

Additional Skillsets

Texas Notary with my commission expiring in May 2026

Recommended several times for outstanding team management and out of the box thinking

Once owner of The Telephone Doctor course

HOME ADDRESS

58001 Dark Forest

Mc Kinney, Texas 75070

Computer Software Packages

1.)Microsoft Office Suites

2.)Oracle

3.)Lotus Notes

Education Riverview Gardens Schools - High School Diploma - Saint Louis, Missouri - June 1974

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