BARBARA LEONE

EXECUTIVE PERSONAL ASSISTANT

OFFICE MANAGER, PARALEGAL

P

561-***-****

E

adwkhp@r.postjobfree.com

A

**** ***** **** *****

West Palm Beach, FL 33411

W

LinkedIn.com/in/barbaraleone

SUMMARY

EDUCATION

Professional Executive Personal Assistant, Office Manager, and Paralegal with over 17 years of experience supporting C-Level executives. Delivering notable customer service and administrative excellence. Well-organized and equipped with varied experiences in an administrative role. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick learning team player with effective communication and organization skills. Strong multi-tasking skills. Effectively use all resources at my disposal. Dedicated to performing beyond expectations.

Keiser University (currently attending)

West Palm Beach, FL

*Bachelor of Arts, Legal Studies

*Phi Theta Kappa

*Honor’s Program

*Dean’s List

GPA 3.9

Keiser University

West Palm Beach, FL

*Associate of Arts, Paralegal Studies

*Phi Theta Kappa

*Honor’s Program

*Dean’s List

GPA 3.8

Suffolk Community College

Selden, NY

*Associate of Science, Business Management / Secretarial Science

*Honor’s Program

*Dean’s List

GPA 3.7

Key Skills:

*LEADERSHIP

*OFFICE ADMINISTRATION

*ARTICULATE

*TRAVEL

*HUMAN RESOURCES

*MOTIVATED

*CREATIVE

*MULTI-TASKER

*COMMITTED

*BUDGETING

*FINANCE

*DATA ENTRY

*HOSPITALITY

*EVENT PLANNING

*CUSTOMER RELATIONSHIP MANAGEMENT (CRM)

*PROBLEM-SOLVER

*FAST-PACED

*CALENDARING

*CUSTOMER SERVICE

*PROJECT MANAGEMENT

*HEALTHCARE ADMIN

*EMPLOYEE RELATIONS

*RECRUITMENT

*DETAIL-ORIENTED

*COMMUNICATION & CLIENT SERVICES

*PRO-ACTIVE

*CONFLICT RESOLUTION

*RESOURCEFUL

*FLEXIBLE

*ORGANIZED

*RESULTS-DRIVEN

*GOOGLE WORKSPACE

*CONSTANT CONTACT

*DONOR PERFECT

*TYPING: 45 WPM

*SHORTHAND: 30 WPM

*MS OFFICE SUITE: EXCEL, OUTLOOK, POWERPOINT, TEAMS, WORD

*FR100 NON-PROFIT DATABASE

*SKYLINE

*IBM AS/400

*STAC

*SHOWCASE

*RAISER’S EDGE

EXPERIENCE

oOrganized and prioritized C-Level Executives’ schedules to ensure that their time was focused on critical, strategic issues saving them hours of work.

oProfessionals helped: High Net Worth individuals and families, Legislatures, Entrepreneurs, C-Level Executives.

oMonitored household expenditures and budgeted for household utility payments.

oManaged six employees through positive workplace culture, reducing employee turnover.

oPerformed a variety of accounting activities: preparing Excel spreadsheets, expense reports, purchase order, and invoices.

oHighly skilled at: customer service, communication, organization, time management, Microsoft Teams, Excel, Outlook, PowerPoint, Work, Google Workspace, and remote tools like Zoom.

Personal Assistant/Receptionist Els for Autism Foundation

Jupiter, FL Part Time March 2022—October 2022

oGreeted clients, covered phones, managed emails, and heavy calendaring.

oCoordinated monthly campus tours.

oCollaborated with clinicians, executives, and recreation staff

oExecuted fresh brand image with flyers, community reports, and other marketing materials.

oUpdated and kept current company website.

oManaged Constant Contact, Donor Perfect.

oGreeted incoming visitors and clients professionally and provided friendly, knowledgeable assistance.

oKept reception area clean and neat to give visitors positive first impression.

oObserved extreme discretion, confidentiality, and complied with HIPPA.

Legal Assistant State’s Attorney’s Office, David Aronberg

West Palm Beach, FL June 2021—November 2021

oProvided administrative support to three attorneys.

oOrganized correspondence, calendars, depositions, and messages, distributed to victims, witnesses, officers.

oMediated between defendants, witnesses, and victims with attorneys, court officers, law officers, Department of Corrections, Gun Club, PBSO, managers, and clients.

oManaged accounts and client records, observing confidentiality and extreme discretion.

oCollaborated with attorneys, administrative assistants, and fellow legal assistants on legal processes.

oReviewed, edited, proofread legal documents for grammar, spelling, and formatting.

Office Manager/Administrator CSI-Friends Assisting Seniors,

West Palm Beach, FL February 2008

oManaged schedules and oversaw daily operations of nurse registry.

oServed as interim Administrator to maintain continuous, efficient workflow.

oHired, trained, and onboarded clinical staff. o Implemented office supplies inventory control, and standardized office ordering procedures.

Helped develop productive, compassionate workforce by scheduling and training administrative and clinical staff to produce skilled professionals for nursing facilities, hospice, residential homes.

oConducted performance reviews and administered salaries for staff.

oDeveloped internal requirement which complied with OSHA standards to minimize regulatory risks and liability.

oManaged six employees through positive workplace culture, reducing employee turnover.

oImproved customer satisfaction through application of superior conflict resolution and problem-solving skills.

oMaintained primary relationship accountability for clients.

Executive Personal Assistant to CFO Song + Associates

West Palm Beach, FL March 2007

oManaged executive support functions for department of 40 for architectural, planning, and interior design firm.

oResearched, proposed, and implemented vendor agreements to decrease costs and improve services.

oGreeted arriving visitors, determined nature and purpose of visit, and directed individuals to appropriate destinations.

oPlanned agendas and travel arrangements for CFO.

oDistributed company-wide announcements, booked conference rooms, and coordinated catering for annual staff development forum.

oVolunteered to help with special projects of varying degrees of complexity.

EARLIER EMPLOYMENT

oOffice Manager, Levin HomeCare, West Palm Beach, FL, 1999-2005

oExecutive Personal Assistant/Office Manager, Copperline Partners,

West Palm Beach, FL, 1987-1999

CERTIFICATIONS

oEmployment Law Seminar

oHurricanes: Managing Through the Storms

oManaging Difficult People, FL

oAlzheimer's Training, Coral Springs, FL

oInterior Design, NY Institute of Technology

oWestlaw Certified, Florida

oNotary Public, Florida Notary Association (Expired)

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