Operations Associate It Manager

*

RACHEL WANJIKU NJUGUNA – CPA K

P.O. Box ***** – 00100, Nairobi Tel: 072*-***-***

Email: **********@*****.***

CAREER SUMMARY

A detailed, analytical, Certified Public Accountant with demonstrated experience in performing accounting and finance functions. Superior analytical skills with expertise in transactions, workflow details in support to the complete financial process SUMMARY OF COMPETENCE

Accounts Payables

Database Management

Cash Management

Bank Reconciliation

Auditing

Payroll Processing

Tax Statutory Administration

Financial Reporting and Budgeting

Office Administration

Fixed Asset Register Management

Grant Administration

QuickBooks Sage & Sun System

MS Suite

WORK EXPERIENCE

URGENT ACTION FUND - AFRICA 2022 – February 2023 FINANCE AND OPERATIONS ASSOCIATE

Overall Purpose: Providing financial management support to UAF -Africa financial operations this includes management of accounts payables this includes preparation of payments, management of proper filling system for documents, statutory filling, payment and compliance, preparation of management reports and cash flows Accounts Payables

Preparing payment vouchers for supplier`s payments ensuring all required documents are properly authorized and attached

Made timely payments to suppliers through the writing of cheque and wire transfers

Posted payments into the supplier accounts and reconciled supplier`s accounts Database Management

Updating Projects expenditure into the system, ensuring it is properly and accurately coded and captured into the correct budget lines.

Maintained proper filling system for easier retrieval of documents during the audit Cash Management

Establishing the cash requirements for the office and ensure timely accounting and replenishment of petty cash

Processed and released funds for any approved travel within the organization taking accountability of money spent and refunds if any

Bank Reconciliation

Preparing monthly multi –currency bank reconciliations, maintaining accurate and updated records of bank correspondences, bank Instructions and confirmations Auditing

2

Preparing for project audits by continuously reviewing accounts for accuracy and provide support to auditors during project financial audits Tax & Statutory Administration

Preparing, filling and payment of statutory deductions and taxes this includes withholding tax and ensuring compliance

Auditing

Preparing for project audits by continuously reviewing accounts for accuracy and provide support to auditors during project financial audits Payroll Processing

Reviewing the payroll and ensuring the gross amounts are well recorded and all statutory and other deductions are well input

Financial Reporting and Budgeting

Timely and accurate preparation and submission of financial reports related to projects to donors based on the contractual expectations

Office Administration

Handling staff travel logistics this included booking of air tickets, visa applications, airport transfers accommodation and managing travel expenses

Handling the procurement process of items required within the organization this includes the bid analysis

Fixed Asset Register Management

Updating the fixed assets register & office equipment list and ensure safe use/custody Grant Administration

Preparing all documents required for grant payment processing and ensuring they are properly authorized.

Coordinating with project managers ensuring that grants approved are within the program budgets

MIZIZI AFRICA HOMES LIMITED 2020 to 2021

ACCOUNTANT

Overall Purpose: Prepared timely periodic Financial and Management reports while ensuring their accuracy, completeness and conformance to the reporting standards

Recorded all financial transactions accurately, completely and in a timely manner in line with the Chart of Accounts through the accounting system

Managed day to day Finance operations to enable transparency, accountability as well as the efficient and proper use of fund in the Company

Prepared payment documents ensuring they were properly supported and duly approved

Performed a monthly reconciliation of the Supplier age analysis

Ensured reimbursement for petty cash for the exact amount of the expense and maintenance of petty cash float as per the agreed policies

Daily monitoring of bank balances to ensure availability of sufficient and optimal funds

Set up a fixed asset register which simplified the tracking of all the assets 3

Made projections on cash inflows and cash out flows to ensure healthy working capital for day to day running of the business

Prepared monthly bank reconciliations

GERMAN SCHOOL NAIROBI 2018 to 2019

ASSISTANT ACCOUNTANT

Overall Purpose: Assisted the Finance Manager in budgeting and expenditure monitoring, managing accounts payables, accounts receivables, petty cash management and preparation of financial statements and management reports

Prepared payments ensuring all the required documents are attached and properly authorized

Managed the Office petty cash this includes reimbursements, daily reconciliations and processing the entries into Sage System

Posted invoices, payments expense accruals and other expenditure journals into the accounting system in Sage system while ensuring accuracy

Performed cash flow forecasting, budgeting and worked closely with the FM in monitoring expenditures, analyzing revenue & margins, variances and cost analysis.

Prepared accurate and timely monthly management report and accompanying schedules, worksheets and narratives

Timely retrieval of documents for audit assignments, recorded them and ensured they were returned to archives properly

Computed taxes ensuring compliance with all stipulated deadline dates of submission

Prepared and managed the fixed asset register

Conducted monthly Bank and Mpesa reconciliations

Prepared invoices for parents and monthly statements for effective payment ADDITIONAL WORK EXPERIENCE

ACCOUNTS ASSISTANT SAFARI PARK HOTEL 2006-2017

ACADEMIC / PROFESIONAL TRAINING AND REGISTRATION

Bachelor in Business Management (Finance) Moi University 2012

Certified Public Accountant (CPA K) KASNEB 2008

Member - Institute of Certified Public Accountant of Kenya (ICPAK) REFERENCES

ADAMS OKUMU

Project Manager

Urgent Action Fund-Africa

Tel: 072*-***-***

*****@***-******.***

WILLIAM GACHANJA

IT Manager

German School Nairobi

Tel: 072*-***-***

william.gachanja@germansch

ool.co.ke

JOSHUA NGIGI

Project Accountant

KARLO – USAID Programs

Tel: 072*-***-***

Email:***********@*****.***

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