Sheela Pauletta Q. Laborce

Lead - Administrator / Document Controller

Career Summary:

A highly organized and detail oriented Project Document Controller with almost 17 Years’ experience providing thorough skillful administrative support to Project and Senior Executives. Established and maintains electronic records management system for all incoming and outgoing correspondence. Keep clear and accurate records and reports. Use computer and rapidly input data and retrieve records and information. Organize workload and to manage a filing methods and management techniques. Devising and maintaining office systems, booking rooms and conference facilities, using content management systems to maintain and update websites and internal databases, attending meetings, taking minutes and keeping notes, liaising with staff in other departments and with external contacts, sorting and distributing incoming post and organizing and sending outgoing post, organizing and storing paperwork, documents and computer based information. Ability to lead the team and work effectively and collaborate with people of various ages and cultures. Well organized with ability to prioritize multiple tasks and to work in a professional manner. Strong interpersonal skills with ability to develop and maintain positive relationships with internal and external customers at any level of the organization.

Experiences:

Nov 2021-Present MEP Company / IDC

(Project: St. Regis 5 Star Hotel/ HIA)

Dec 2020-Nov 2021 Consulting Company / Parsons International Limited

(Project: DNPD – FPS Outer Areas)

Apr 2018-May 2020 Consulting Company / Louis Berger (WSP)

(Project: FIFA Stadiums (Al Rayyan, Lusail, Ras Abou Aboud, Training Sites, FPS 1,2,3, Plant – TSP/STW)

Apr 2012-Apr 2017 Consulting Company / KEO International

(Project: Hamad Bin Khalifa Medical City)

Apr 2010-Dec 2011 MEP Company / Bouygues Batiment International

(Project: QP District)

Feb 2008-Mar 2010 MEP Company / E.R.E

(Project: Aircraft Maintenance Hangar / HIA)

Villa 51, Zone 45

Old Airport, Doha,

Qatar

+974-****-****

adwj7t@r.postjobfree.com

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Software Skills:

Fusion Live

Aconex

Laserfiche

EDRMS

Primavera

External - CTS

Project wise Experience:

Hotel

HIA – Airport

Highrise Building

Hospital

Infrastructure

Roads & Highways

Experience in Details:

11th November 2021 –10th January 2023

Administrator / Lead Document Controller

• Intelligent Data Communication (IDC) – MEP Company Location: Porto Marsa Arabia, The Pearl Qatar

Project Name: St. Regis Hotel

Client: Alfardan

Project Handing Over

Responsibilities: (Administrator)

Attendance Monitoring of staffs

Coordination of Documents (Incoming & Outgoing)

Processing distribution of mails/parcel etc.

Providing requests to the team to Head Office vice versa Coordination with Company Drivers for documents / invoice sending and receiving (Drivers Monitoring).

Attending the needs of the team, (Supplies) pantry, stationary etc. Meeting arrangements (Online or face to face) Microsoft teams etc. Interview arrangements (Online or face to face) Microsoft teams etc.

Special occasions / events preparation

Managements Assistance (Emails, Letters, MEMO, coordination to Sub-con, consultants etc.)

Processing submissions of Leave Applications, Leave Return, Exit Clearance, Encashments of leave etc.

Monthly monitoring of stocks etc.

Responsible for Incoming & Outgoing Letters, MEMO’s etc. Responsibilities: (Lead Document Controller)

Master Log – updating, distribution, following up for the pending’s etc.

Receiving incoming Documents, letters etc. for distribution Filings, scanning etc.

QCDD Stage finishing, making sure that the team is preparing all the necessary documents and following the checklists.

Weekly Reports – percentage of Done work and Balance Monitoring

Daily Monitoring of the Handing Over of the Apartments and sending the reports to the team

Processing the outgoing submissions (Letters, documents etc.) Coordination to Sub-cons, consultants, Head Office etc. Responsibilities: Administrator / Document Controller – (Support Staff at HIA) Cargo Bridging Facility and AVI

Start up of the Project

Office Management / Arrangements

Staffs/ Workers Mobilization processing

Coordination with the Consultants, Sub-cons etc.

Attendance Monitoring

Meeting Arrangements

Coordination with the Head Office mainly HR’s and PRO Established Documentations / processing / introduced templates, forms etc.

27th December 2020 – 9th November 2021

Administrator / Sr. Document Controller

• Parsons International Limited

Location: Al Khor, Qatar

Project Name: DNPD / Outer Areas – FPS (Drainage project) Client: Ashghal / PWA

Start up of the Project:

Office Management / Arrangements

Staffs/ Workers Mobilization processing

Coordination with the Consultants, Sub-cons etc.

Attendance Monitoring

Meeting Arrangements

Coordination with the Head Office mainly HR’s and PRO Established Documentations / processing / introduced templates, forms etc.

Responsibilities: (Administrator)

Responsible for the attendance (in & out) of the project staffs Responsible for their leave applications -sending/emailing to the head office department

Project Supplies / Requests processing

Coordination between Client / Contractor etc.

Responsibilities: Sr. Document Controller

Responsible for the Master Logs (SD, RFI, MST, MAS, MIR, RFC, NCR etc.)

Doing the weekly follow up by e-mail of the pending submittals etc. Responsible for the control of the document numbering Updating the Logs at all times

Filings and collecting of the documents / submittals Assisting the team for their submission etc.

Dissemination of the received documents / submittals Coordinator to the contractor / client

Monitoring / Preparing the weekly / monthly Report for submission Uploading / encoding of the document submittal to whatever system the project is using.

Apr 2018-May 2020

Corporate Administrator - Secretary / Document Controller

• Louis Berger / WSP

Responsibilities: (Administrator / Project Secretary) Responsible for the attendance (in & out) of the project staffs Responsible for their leave applications -sending/emailing to the head office department

Assistance for what the Bosses’ & Engineer’s/ Staffs need Coordinator with the Head Office HR Dept. etc.

Responsible for the letters / Documents receiving and dissemination Receiving/Transferring of Phone calls to the concerned people Arranging the Meeting Rooms/MOM attendance and the MOM copies for the meetings

Releasing/Keeping Petty cash for the project (for petrol expenses) Responsible for submission of the invoices used with the petty cash Sending/Receiving letters from the contractor and client Responsible for the Correspondence Logs (Outgoing/Incoming) Holds the Calendar for an important meeting / schedule Monitoring office supplies

Driver arrangements on site

Responsibilities: Document Controller

Responsible for the Master Logs (SD, RFI, MST, MAS, MIR, RFC, NCR etc.)

Doing the weekly follow up by e-mail of the pending submittals etc. Responsible for the control of the document numbering Updating the Logs at all times

Filings and collecting of the documents / submittals Assisting the team for their submission etc.

Dissemination of the received documents / submittals Coordinator to the contractor / client

Monitoring / Preparing the weekly / monthly Report for submission Uploading / encoding of the document submittal to whatever system the project is using.

Apr 2012-Apr 2017

Project Admin - Secretary / Document Controller

• KEO International

Handle and prioritize all outgoing or incoming correspondence (e mail, letters, packages etc.).

Make travel arrangements for executives.

Handle confidential documents ensuring they remain secure. Prepare invoices or financial statements and provide assistance in bookkeeping.

Monitor office supplies and negotiate terms with suppliers to ensure the most cost effective orders.

Maintain electronic and paper records ensuring information is organized and easily accessible.

Conduct research and prepare presentations or reports as assigned.

Weekly / Monthly Task for the Reports submitted to the Clients. Handles the Permit to Work Log / Reports / Filings Responsibilities:

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Receive and screen phone calls and redirect them when appropriate.

Handle and prioritize all outgoing or incoming

correspondence (e mail, letters, packages etc.).

Make travel arrangements for executives.

Handle confidential documents ensuring they remain secure.

Prepare invoices or financial statements and provide assistance in bookkeeping.

Monitor office supplies and negotiate terms with

suppliers to ensure the most cost effective orders. Maintain electronic and paper records ensuring

information is organized and easily accessible.

Conduct research and prepare presentations or reports as assigned.

Weekly / Monthly Task for the Reports submitted to the Clients

Education

Far Eastern University, Manila, Philippines

• Diploma - Computer Associates

References

[Available upon request.]

Contact this candidate