Administrative Assistant Route Driver
Resume:
Salaina Paynter
Bensalem, PA *****
adwibv@r.postjobfree.com
Dependable and hardworking Import/Export and Dispatch professional with experience working both collaboratively and independently. Demonstrates flexibility while being detail oriented, with exceptional drive and will to make a difference and succeed. Great interpersonal and communication skills with an overall proactive and open mind-set. Work Experience
Purchasing Agent/Administrative Assistant
Life Support International - Langhorne, PA
October 2021 to February 2022
General administrative support to Operations, Sales and Engineering departments
• Enter Purchase Orders and Obtain quotations for supplies
• Manage purchase orders, oversee shipping schedules and maintain purchase records
• Work with Shipping/Receiving staff to facilitate logistical requirements.
• Review product demand from Operations and Sales and summarize requirements
• Manage data in spreadsheets, and keep records and reports up to date
• Carry out clerical duties, including answering phones and preparing documents
• Work with warehouse staff to compare deliveries with purchase orders to identify discrepancies
• Conduct ongoing market research to identify beneficial purchase agreements and potential vendors Dispatcher
Stericycle, Shamrock Trucking, Supreme
March 2018 to September 2020
• Account Updates in Customer Portal or Routing System
• Assist with routine handheld/printer availability and operation.
• Ensures that routes are balanced
• Create load sheets
• Manifest handling/Prepares reviews and stamps all manifests
• Review, maintain, and update route standards as new customers are added, and current customers are removed
• Driver Communication twice a day (11am & 2pm) to get route updates. Dispatch drivers, where needed, for extra or missed pick-ups
• Debrief drivers in accordance with written SOP's
• Reviews driver's paperwork and files paperwork
• Complete consolidated manifests for trailer shipments
• Forwards VCR (Vehicle Condition Report) reports to Transportation Supervisor/Manager for maintenance request.
• Download Driver Handheld Devices daily
• Process Open order report
• Order Shipping and Route Driver Supplies
• Handle 3rd Party Hauler paperwork
• Assists Trans Supervisor/Manager as needed/directed
• Negotiated pricing with drivers and also routed according to company needs and driver availability H&M (company relocated to NJ & promoted several times) Import/Export Super User Impex Manager and Impex Department in the IT
Educated DC Managers, Department Managers
March 2018 to September 2019
system functionality
• Assist with commercial paperwork and invoices to ensure all paperwork is prepared and shipments are within compliance
• Solved any issues in SAP when a service provider entered incorrect information (qty, cost, product, ETA)
• Communicated change requests from Impex department to the Global Super User • Distributed & translated release notes and inform / train users in the new functionality of a release
• Trained Impex Manager and Impex department on how to extract data from the warehouse monitor in order to track progress of daily tasks and report KPI's
• Worked well in a team and support both the Management team & General 3PL Warehouse employees
• Ensure that all FLOW systems work, issues are reported and workarounds provided in order to maintain the best service to stores and to secure that business is not interrupted • Provide first line system and IT support to the Impex manager and Impex
• Assisted manager in managing and executing projects
• Communicate and escalate bigger issues to Global AM team or IT helpdesk • Ensured & followed up on best practice and working procedure within the FLOW systems
• Experience in Service Now and handle all audits in a prompt manner
• Coordinated data for United States and Global reporting Imply/ Export Specialist
Impex
September 2017 to March 2018
Handled Claims and maintain close cooperation with internal stakeholders regarding necessary planning and communication.
• Handled moves as well as Exports with creating invoice and sales order with HTS code, product, qty, price, weight and any other relevant information
• Assist broker with HTS classification
• Worked with transportation to schedule ground and intermodel shipments
• Oversaw timely filing of entries for customs clearance and Oversees timely filing of entries for customs clearance and ensures we are compliant with all rules and regulations
• Maintained SOP's/KPI's
• Received rates from multiple service providers to ensure the best cost along with them being reliable and accurate
• Entered Claims for missing or damaged cargo
• Maintained a close relationship with agents, brokers, steamship lines, truckers and
• warehouse to ensure visibility of imports
• Monitors the full-cycle inbound process for commercial and non-commercial goods shipped through Ocean, Air and Sea Air for the United States as well as receipt of commercial documents to help coordinators.
• Responsible for daily e-mail communication and consistent follow-up with multilevel service providers
• Maintain delivery schedule to the DC's and support in answering stock queries from DC's, merchandisers or other cross functional departments
• Communicates effectively and appropriately with United States Customs, Border Protection and other United States regulatory agencies as well as auditing entries to be in compliance with CBP Imports/Exports Coordinator
July 2016 to September 2017
• Monitored all incoming air/ocean freight
• Released shipments to allocation
• Tracked shipment ETA's and updated in system, informed allocation, shipping department and anyone else of relevance.
• Paid invoices timely and accurately.
Log Processor/Compliance
Greatwide Trucking
2013 to 2016
• Processed all driver log sheets for American Trans Freight
• Kept drivers in compliance for hours of service
• Made sure all driver log sheets were up to date and accurate
• Toadally Snax (March 2015-Sept. 2015)
• Logistics Coordinator
• Received quotes from Carriers to schedule finished product to be picked up and delivered.
• Completed shipper and BOL for all items leaving facility
• Completed Letter of Credit for necessary vendors Administrative/Reception/Sales Support/Quality
Greatwide Trucking
September 2014 to February 2015
• Entered all sales orders for PEMS division for company
• Checked sales orders entered by other sales employees
• Helped Quality Control with RMA's
Sales Support Associate
Greatwide Trucking
April 2014 to June 2014
• Reviewed and signed off on all purchase orders for engineering documents
• Created cover sheets for manuals pertaining to proper bearings as requested Greatwide Trucking
February 2014 to March 2014
• Managed relationship with vendors and / or real estate brokers maintaining / handling foreclosed housing
• Selected vendors for initial and /or recurring service work orders
• Evaluated property conditions and propose scope and budget for enhancements • Had authority to make business decisions regarding property repairs and enhancements to attain the ultimate goal of increasing value of property / selling property
Quality Control Assistant
Greatwide Trucking
November 2013 to January 2014
• Edit, proofread and release of Quality Management System's Documents
• Construct quality documents packages consisting of deliverable documents based on customer's contract requirements
• Schedule, conduct and facilitated periodic document reviews to ensure documents remain current and compliant with ISO 9001 and Inspection Test Plan (ITP) requirements. Administrative Assistant Supply Chain
Westinghouse Lighting
September 2012 to December 2012
• Received Purchase Orders for shipments made
• Expedited Purchase Orders coming to Westinghouse Lighting
• Ran reports and updated accordingly using MS Word, Excel, Access
• Handled all documents being sent to vendors/customers and banks for payment of shipments
• Answered all emails in a timely professional manner from vendors or customers • Processed all freight claims for payment
• Provided excellent customer service when answering incoming calls, and calling customers to confirm deliveries
• Entered all data into computer system for new customers
• Completed all billing for delivery drivers
• Radio Dispatcher for delivery drivers
• Typed and prepared driver routes accurately
• Used computer to view, and solve problems with delivery tickets Education
Associates Degree in Computer Programming
CHI Institute - Southampton, PA
2000 to 2002
Skills
• ServiceNow
• Quality Management
• Sales Support
• ISO 9001
• Route Driving
• Purchasing
• SAP
• Customer service
• Microsoft Office
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