Records Manager Financial Analyst

VIOLET CHIAPPARDI – ********.**@*****.*** – 714-***-****

SUMMARY OF SKILLS

Over 10 years’ experience working with the Public including greeting and receiving visitors, answering incoming calls; answering routine questions and provide departmental information as well as maintining a professional, courteous and respectful demeanor.

Experience providing a variety of documents in draft and final form from written or oral instructions, including charts, correspondence, timesheets, invoices and requisitions.

Over 10 years experience in Financial Mangement, including budget maintenance and tracking for core divisions; budget transfers and scheduling payments.

Experience in records keeping, filing, researching,compiling and archiving in various sources such as, hardcopy, electronic files, and database software.

Experience trouble shooting software and hardware.

Prepare a variety of reports and documentation, including charts, spreadsheets, logs and informational material.

Experience scheduling conference rooms, facilities for meetings, events, classes, permits and contracts.

Prepared Purchase Orders and Contracts for 3rd party work. Tracked billing and receipt of payments.

WORK EXPERIENCE

2016-Present - Appleone/City of Temecula, City Clek’s Office and Public Works

Gathered, reviewed, purged, compiled, scanned/archived and managed records for the City Clerk’s Office, Public Works, Capital Improvement Public Works records. Including Land Mangement.

Experience in reviewing and interpret data; reasoning; analyze and determine retention requirements and proper disposition of the records.

Prepared Records procedures for the receipt of drawings and/or film, review for data input, scanning to archiving and destruction.

1975 to 2012 Southern California Edison (SCE) Records Manager

Records Manager for SCE facilities. Conducted department inventories, identified records retention requirement through their destruction.

During SONGS Outages - Worked with the Maintenance financial Analyst to track outage cost and prepared spreadsheets for management review and approval.

Financial Analyst – Tracked Department’s monthly budget. Developed spreadsheets, reviewed and tracked costs for labor and non-labor items on using spreasheets. Met with Managers to discuss budget expenses and changes.

Payroll Analyst – Reviewed error report and researched UWUA hours standards against hours worked. Made corrections accordingly. Analyzed payroll errors and made corrections. Process New Hires, terminations and retirements.

Conducted surveys and audits to research existing filing systems and made proposals for options.

Marketed skills of San Onofre Nuclear Generating Station Engineering and craft personnel at the Nuclear Exhibitions and Conferences.

Adminisrative Coordinator for various projects, which required setting goals, mentoring and leading a team to reach desired goals and deadlines.

Event Planner for Seminars and Company parties. Planning included securing the venue, entertainment, selection of food options, invites and speakers.

Prepared marketing material, presentations, brochures, and posters for the Nuclear Exhibitions.

Prepared proposals and contracts to external companies for projects, personnel requirements employee’s travel, per diem and other cost related criteria.

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Traveled to various SCE facilities to review departmental records management needs and provided recommendations for improvement of work processes.

Taught classes for systems throughout the company. Developed modules for training, presented training to various levels of personnel to the President of the Company, to craft personnel.

EDUCATION

El Rancho High School Graduate

Mt. Sac College – Business – Pomona, CA

Fullerton College – Image Consultant – Fullerton, CA

Software Knowledge

MS Office Excel Visio

Word Powerpoint

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