Administrative Assistant Executive

**** ***** ******* **

Bainbridge, NY *****

Cell Phone: 646-***-****

Email: *******.********@*****.***

Objective

To secure a challenging position within a stable organization that encourages career enhancement and growth.

Employment History

Office Manager

04/2006 – 04/01/2020 The Art of Health Long Island City, NY

Managed a large Wellness and Chiropractic center. Practice consisted of three doctors and staff of 11

Developed Human Resources procedures including employee benefits, employee handbook and policies which improved overall performance of the practice

Precertification and authorizations

Private Billing as well as a full working knowledge of Workers Compensation and No Fault billing and collections

Complete responsibility for all Doctor’s scheduling inside and outside of the office for example setting up all court appearances and depositions with Attorneys.

Prepared and processed bi-weekly payroll (ADP)

Maintained office computer network as well as all stand alone work stations

Full charge of all staff and staff related issues

Full charge of inventory including medical supplies

All Daily Banking including cash co-payments and credit card payments

Completed full implementation of new billing / medical management system. Conversion of antiquated system to upgraded web based system

Executive Assistant to Corporate Controller

6/2001 – 4/2006 Leviton Manufacturing Co., Inc, Little Neck, NY

All Corporate and Administrative duties – The “HUB” of the Finance Department which consisted of 30 people

Complete charge of Corporate Controller’s phone, calendar, travel arrangements and staff meetings

Daily maintenance of the Leviton Foundation’s banking and correspondence

Daily maintenance of the Leviton Family and Senior management life insurance policies, group health plans and annuities

Maintained and created spreadsheets for Corporate Controller

Maintained daily wire transfers for funding of health plans, 401(k) plan for Company

Back-up Assistant for Chief Financial Officer, Senior VP of Finance and Mr. Leviton

Interaction with all levels of management

Event Planning

Compensation / Benefits Supervisor

01/1991 – 05/2001 The Flushing Savings Bank, Flushing, NY

Complete supervision of payroll and employee benefits staff including all payroll input for all branches (400 employees) and reconciliation, 401(k), pension plans, profit sharing and group life insurance supervision

Assisted all Senior Management and outside Accountants during the Bank’s transition from a private company to a publicly traded company

Supervised company’s “open enrollment” period and found a new approach to the employee performance review process which was approved by the Board of Directors

Provided monthly reports to Senior Management, Office of the President and the Board of Directors

Complete charge off staff consisting of 7 people

Reported directly to Senior VP of Human Resources

Personnel Assistant – Human Resources Department

01/1979 – 01/1991 Flushing Federal Savings & Loan, Flushing, NY

Scheduled, screened and coordinated employment application process

Maintained employee files and records including time and attendance

Defined and explained all employee benefit packages

Distributed all new hire orientation materials

Planned and organized special events, including bank promotional events, retirement and holiday celebrations

Manual payroll preparation for exempt and non-exempt employees (ADP)

Administrative Assistant – Commercial Lending Department

Scheduled and maintained Assistant VP’s daily calendar

Daily interaction with customers screening calls and answering questions

Prepared monthly reports for Board Meetings

Assistant Vice President’s right hand with all daily functions

Skills:

Extremely computer literate. Proficiency with Microsoft Office Suite Applications (2010) and earlier; Adobe; Windows Platforms from 98 to Vista; Act Software; Goldmine Software; Structured HealthCare Management (Theos medical office billing and collection software) TheraAssist (medical office scheduler); Computerize payroll system (Ceridian); Lawson and Oracle General Ledger and Billing/Medical Office AOS Data Systems.

References

References are available on request.

Annette Ippolito

938 River Road

West Coxsackie, NY 12192

Cell Phone: 646-***-****

Email: *******.********@*****.***

RE: Executive Assistant

Dear Sir/Madam:

In response to your recent advertisement, I have enclosed a copy of my resume for your review.

I am extremely interested in the above-captioned position and believe I possess the qualifications necessary to make an immediate and positive contribution to your organization. In addition to functional expertise, I am industrious, disciplined and have a strong work ethic with a record of solid accomplishments. I am accustomed to working under pressure and simultaneously handling more than one project efficiently.

My salary requirements are flexible and I can start shortly after receiving a firm offer.

I hope you will consider my resume favorably, and look forward to hearing from you so that we may arrange an interview. I may be contacted at the email address and/or telephone numbers listed above.

Thanking you in advance for your consideration, I remain

Sincerely,

Annette Ippolito

/ai

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