Administrative Assistant Data Entry

Cheryl Northern

Administrative Assistant Professional

adwhuq@r.postjobfree.com • 408-***-****

• San Jose, CA 95131

Organized and detail-oriented professional with extensive experience offering administrative support to organizations, preparing contracts, and managing multiple projects in a fast-paced, deadline-oriented environment. Well-versed in managing databases, creating and distributing weekly reports, maintaining files, and providing general office support. Skilled in collaborating with teams to accomplish assigned targets with a focus on quality. Adept at administering end-to-end facets of contract reconciliation process as well as delivering efficient training to staff on office equipment. Capable of identifying client’s requirements, resolving complaints, and delivering optimum services to achieve customer satisfaction. Expert in building and strengthening strong and trustworthy relationships at all levels. Articulate communicator possessing excellent analytical, time management, and multi-tasking skills with ability to perform effectively in high-pressure environments. Areas of Expertise

• Office Administration

• Database Management

• Project Management

• Receptionist

• Cross-Functional Collaboration

• Data Entry

• Customer Service

• Calendar Management

• Contract Reconciliation

• Document Control

• Legal Documentation

• Purchasing Agreements

Professional Experience

Ryzen Solutions – (2-month Temporary Position) July 2022– August 2022 Broadcom Corporation – Administraitve Assistant - Legal Department (Fully remote) Assisted Contract Manager in restructuring Salesforce database which entailed accessing contract records that were coded incorrectly, populating and updating contract fields, correcting metadata and uploading executed contracts to database. Booked travel arrangements and processed expense reports. Managed invoices and scheduled meetings and conferences, prepared memos, correspondence, receipts, spreadsheets and other reports as needed.

Geron Corporation, Foster City, CA (Biotech) – Legal Department June 2007– December 2021 Administrative Assistant - (Fully remote, 2020 - 2021) Assist VP of Legal and department attorneys with contract preparation and workflow approval. Review contract requests forms. Utilized standard templates to produce a variety of contract and amendments. Create templates for future use. Entered contract information into CLM database and assigned tracking ID. Leveraged DocuSign to oversee the execution process while generating and distributing weekly reports. Setup and maintained files to ensure accuracy and availability of data. Supported contract reconciliation process for quarterly financial earnings report. Booked travel arrangements and processed expense reports. Managed invoices and scheduled meetings and conferences, prepared memos, correspondence, receipts, spreadsheets and other reports as needed. Performed as finance liaison for weekly, monthly, and quarterly contract reconciliation. Organized travel arrangements and expense reports as well as managed CLE reimbursements. Maintaining office calendars. Handled minor technical/computer issues. Organized and scheduled meetings and events. Help maintain office supplies. Update and maintain CLM/database records, reports and spreadsheets. Copy, scan and store documents. Upload fully executed documents to database. Distribute project-related copies to internal teams. File documents in physical and digital format. Retrieve files as requested by employees and clients. Maintain confidentiality around sensitive information and terms of agreement. Provided effective training to department personnel on office equipment. Education

DeAnza College

Cupertino, CA

Technical Proficiencies

Ariba Conga Contracts CLM Cobblestone Concur Salesforce Teams Skype Zoom MS Outlook Adobe Acrobat DocuSign Webex

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