Administrative Assistant Data Entry

SAMANTHA BRADY

**************@*****.***

***** **** **. ● Manitou Beach, MI 49253 ● Phone 517-***-****

ADMINISTRATIVE ASSISTANT

Strategic and flexible executive assistant with over thirteen years of experience across a broad range of disciplines and various industry segments. Proven track record of strong industry knowledge with well developed project management and leadership abilities to support growth and smooth everyday operations in the office setting. Excellent customer service rapport and strong technical skills with the ability to quickly learn new technology, processes and procedures.

AREAS OF EXPERTISE

●Project Management

●Public/Investor Relations

●Event Management/Scheduling

●Corporate Communications

●Accounts Payable/Receivable

●Team Building & Leadership

●Public Speaking & Presentations

●Upholding Excellent Customer Rapport/Service

●Budget Planning/Management

●Confidentiality

●Excellent written/verbal communication

●Flexibility

●Excellent Time Management Skills

●Ability to work independently or with a team

●Interpersonal Skills

●Prioritization of job duties

●Management Support Services

●Administrative Organization

●General and Advanced Office Procedures

●Clerical and Data entry work

●Courteous personality with friendly demeanor

●Telephone Etiquette

EXPERIENCE

2021-2021 Lowe’s Home Improvement Fort Gratiot, MI

Cashier/Sales Associate

■Operate cash register

■Greet and direct customers

■Monitor and maintain self checkout so that the lines are running smoothly and efficiently

■Keep the lobby and checkout area clean and free of debris, trash and liquids

■Provide Excellent Customer Service and support

■Assist customers with any questions they may have and direct them to the proper aisle to locate what they need, or direct them to the proper associate or department that would be able to assist them correctly

■Help train new employees

■Ensure my aisle was tidy and stocked with unexpired items

■Stock all aisles with snack and drinks

■Organize merchandise

■Keep up good rapport with long standing customers and employees

■Assist customers with applying for credit

■Load gift cards

■Promote customer loyalty plan and assist with military discounts, damaged goods and discounts on damaged items

■Provide coverage in the event of another employees absence

■Run down the process for opening when I was working the first shift, including unlocking all of the doors, turning on the Aisle computers and self checkout terminals, etc.

■Keep up on company required training

■All other duties as assigned

2020- 2021 ShastaBeam Redding, CA

Remote Database Assistance

Executive Assistant to the Owner

■Pull data in Access from the online Portal to create Google Earth Kmz’s of customer information to better understand the needs of our customers

■Help build and maintain a system in an Access Database to keep track of inventory that was tied directly into the Financial Client Portal and the public website

■Train all employees on how to effectively use the Inventory Access Database

■Build queries, macros and forms in Access to pull data for financial documents and basic inquiry

■Utilize Access Database to do update queries for mass updates to the online Portal

■Answer telephones and give information to the callers, take messages, or transfer calls to the appropriate individuals or department

■Maintain and help organize the erection of new towers and possible leads for new areas to build towers

■Organize and build a Tower Prospect Google Sheet with prospective customers interested in erecting a Shasta Beam tower on their parcel to help the company expand, bringing internet to local areas that currently didn’t have access to high speed internet

■Communicate with our Sim card vendors and utilize their online portals to assist our customers and also help us reconcile our invoices

■Basic technical support for our Beacon Sim Card customers

■Setup logins for the customers interested in monitoring their beacon data usage in the becentral online portal

■Pull weekly data for our Staff Meetings to insure we were staying on track with our goals

■Record processes and procedures to ensure smooth transition with new staff and optimum coverage in the event of an employee absence

■Organize all company meetings, including the Management meetings, scheduling where the events would take place, ordering catering for the. events, creating the agenda and handouts and taking minutes for each meeting to provide all staff

■Provide coverage in the event of another employee’s absence

■Organize bills and invoices by reconciling Invoices to Equipment Inventory

■Utilize the Google Suite Programs such as sheets, docs and slides to organize and present data

■Use Wordpress to maintain and keep the Shasta Beam website up to date

■Keep track of inventory and order office supplies and staff uniforms, always making sure to have stock on hand

■Utilize Google Earth to assist with prospective customers to determine if there was a direct, unobstructed line of sight from one of the company's 30 towers to be able to provide the customer with high speed internet

■Set up new customers in the customer portal and financial program

■Keep track of delinquent customers behind on payments and throttle their beacon or wireless internet until the customer’s account is up to date again

■Create Processes and Procedures for all Job Duties within the company

■Build and maintain a Google Workbook in Sheets for tasks due for each employee including my own to promote prioritization of job duties and time management skills

■All other duties as assigned

2017- 2020 Lori Lewis Cottonwood, CA

Home Health Care/Assistant

■Schedule Doctor appointments & Insurance appointments

■Organize daily care and appointments

■Monitor and Budget Finances and Health Insurance

■Assist with Social Security Disability process and requirements

■Daily upkeep of the house including laundry, dishes, sweeping, mopping, dusting, feeding and taking care of pets, etc.

■Cook meals and ensure proper nutrition

■Assist with daily hygiene such as showering and daily medicine and vitamin intake

■Cleaning and sanitizing area of incision

■Assist with at home physical therapy, daily exercise and stretches

■Pickup medication, groceries, and any other household items needed

■All other duties as needed

2008- 2017 Lenawee Intermediate School District Adrian, MI

Administrative Assistant to the Assistant Principal/Career Prep

Administrative Assistant Facilities & Maintenance/Staff Resources

Administrative Assistant at the LISD PREP Academy

Graduate Co-op Secretary in Student Services

■Answer telephone and give information to callers, take messages, or transfer calls to appropriate individuals or departments

■Provide coverage in the event of another employee’s absence

■Organize bills and invoice

■Create purchase orders to pay back vendors and then properly file them

■Maintain the Career Prep, Facilities and Maintenance, and the LISD PREP Academy budgets

■Maintain the Career Prep Grant to local school districts

■Create spreadsheets to organize data in Microsoft Excel

■Complete the Adult Learning Payroll, maintain the Facilities and Maintenance staff’s schedules and Payroll and submit bi-monthly payroll for LISD PREP Academy staff

■Record incoming packages and notify the recipient

■Update and maintain the LISD TECH Center, Facilities & Maintenance, Staff Resources and LISD PREP Academy webpages in adherence of ADA compliance

■Setup and organize classroom schedules in Microsoft outlook and excel (We rented out our three main presentation classrooms to local business, organizations and projects)

■Assist the public with Adult Learning registrations

■Deposit Adult Learning income received with the registrations

■Organize, purchase and prepare student testing including creating reports to show results and growth

■Assist students with articulating college credits with local colleges

■Maintain agreements with local colleges to coordinate free college credits for our students

■Setup Safe Schools logins for students to maintain Blood Borne Pathogen and Sexual Harassment training and track their progress

■Maintain electronic sign out front to advertise classes and events

■Order, maintain and manage toner inventory for all offices and all of our programs

■Maintain compliance with State mandated student testing

■Assist with organizing Career Prep events such as 8th grade tours, Sophomore tours, Payback for Education, ETC.

■Create Staff IDs

■Billing for services rendered

■File and organize staff resource documents while maintaining confidentiality

■Created and maintained a database of all buildings based on location, condition, improvements, updates and repairs needed, including information on materials used

■Assist with Open Enrollment for staff health care benefits by organizing submissions and documenting them in a Microsoft Excel spreadsheet

■Conduct employee background checks using IChat and OTIS

■Schedule, complete and document fingerprints for the LISD and surrounding districts

■Modify Facilities and Maintenance updates to be reflected accurately in the board reports

■Correspond with local businesses to obtain missing w-9’s, especially for contractors, so we can insure that all invoices are paid and the vendor will receive a 1099 form at the end of the year

■Analyze data to create reports that show the reasons for fluctuation in budgets and major account changes

■Receive and organize all bid information to project the best companies to service the LISD Facilities and Maintenance requests

■Utilize schooldude.com to monitor and enter maintenance requests and issues so they will be tracked, monitored and attended to accordingly

■Miscellaneous tasks for the Staff Resources department which requires high confidentiality

■Coordinate transportation for students both to and from school

■Enter and maintain student information in the eSchool platform

■Complete weekly & quarterly AED checks and reporting to stay in compliance

■Submit Communicable Disease Reporting to the local health department to remain in compliance and ensure student health and safety

■Maintain Michigan Care Improvement Registry for students and their children

■Correspond with local school districts regarding their resident students so that I could bill them for the correct FTE

■Correspond with local doctors to maintain up to date health care files on the children attending our program

■Establish, maintain and update student files while upholding confidentiality

■Daily contact with students, parents, instructors, and local school districts

■Assist students daily with attendance slips, both excused and unexcused

■Constant multi-tasking and miscellaneous tasks for students and instructors

■Register students for Adult learning evening courses, GED testing and Motorcycle Safety Classes

■Assist with the scheduling of Parent/Teacher Conferences

■Asct as a 8th grade tour guide

■Help design and put together the Adult Learning Catalog that is sent to all of the surrounding cities

■Make copies, post mail, mail merge address labels and track student information through spreadsheets

■All other duties as assigned

2006–2008 Town & Country Tax Service Adrian, MI

Accounting Assistant/Secretary

■Answer telephone and give information to callers, take messages, set up appointments, or transfer calls to appropriate individuals

■Compiled and put together yearly and quarterly spreadsheets for Income and Expense on our Business Customer Accounts

■Entered Tax Information into the Accounting Program

■Schedule appointments

■10-Key Electronic Calculator

■Basic bookkeeping work

■Utilized QuickBooks, Microsoft Excel, Microsoft Word and Ultratax

■Helped organize bills and income for the company

■All other duties as assigned

Professional development and technical proficiencies

EDUCATION

2009-2004 JCC @ LISD TECH Center Adrian, MI

Associates in Business Administration

Certificate in Accounting

2007-2008 Washtenaw Community College Ann Arbor, MI

Member of Phi-Theta Kappa Honors Society

2005-2007 LISD TECH Center Adrian, MI

10-Key Calculator

Automated Accounting, QuickBooks, Microsoft Excel and Microsoft Word

Basic Accounting Procedures

General Ledgers

Business Professionals Of America State Qualifier two consecutive years

Work Habits Recipient

2005-2007 Britton-Macon Area Schools Britton, MI

Honor Roll

Graduated with high honors and placed in the top 10 of my graduating class

National Art Honors Society

2003-2005 Tecumseh High School Tecumseh, MI

Honor Roll

Art Club

TECHNICAL SKILLS

Google Suite (Google Analytics, Drive, G-mail, Keep Notes, Sheets, Slides, Docs, Photos, Earth and Maps), Social Media (Twitter, Instagram, Linked In, Facebook), Microsoft Suite (Excel, One Note, Outlook, Powerpoint, Word, etc.), Quickbooks, Automated Accounting, Wordpress, Adobe (Photoshop, Illustrator), Advanced Computer Literacy, and Technically savvy with the ability to learn new software and technology quickly and efficiently.

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